Accessing our webinars. - Students & Alumni Career Destinations Richard Carruthers June 2012 1

1.0: Introduction: Webinars (online seminars) provide interactive access to real-time presentations from anywhere in the world. This presentation is designed to assist students, graduates and alumni of the University of Southampton to gain access to our webinar series and to better understand the adobe connect software package. T

2.0: Setting Up: Our current series of webinars are delivered using the Adobe Connect platform. To view a webinar you will need a good internet connection and an audio device (headphones and/or speakers). A microphone is not necessary as there are other ways to communicate within the software package. T Image: FreeDigitalPhotos.net

3.0: Access: Each webinar has a direct access link (weblink) to the Adobe Connect server. The link will be advertised on the relevant session’s booking details within the Events Calendar of the University of Southampton’s Student Portal. www.student.careers.soton.ac.uk T

4.0: Logon: You are not required to pre-book a webinar; access is currently granted on a first-come-first served basis and we currently hold a license for up to 50 people to access the software at any one time. You will be able to access the webinar around 10 minutes before the session is due to start. Copy the access link from the Student Portal in to a web browser to reach the Logon Page. There are two access methods shown on the next slide. T

Enter with a logon and password: Enter as a Guest: Type your name as you wish it to be displayed in the webinar, this will be visible to the presenter and all other attendees. Enter with a logon and password: Enter your University of Southampton user ID and password. This will display your name as held by the University to the presenter and all other attendees. T

4.0: Logon: Once you have provided your logon details you will either enter the webinar directly and see the Main Webinar Screen (see 5.0) or enter the “Request Entry” screen (see below). If you see the “Request Entry” screen, click the “Request Entry” button to send an access request to the webinar host. The host will either accept or deny your request. If the webinar is in progress the host may take a minute or two to grant you access or they may deny you access if they feel you have missed too much of the session by late arrival. T

T Request Entry: If you see this screen please request entry to gain access to the webinar. It may take the host a minute or two to grant you access if the webinar is in progress or they may deny you access if you have missed too much of the session.

5.0: The Main Webinar Screen: Once you have gained access to the webinar you will see the main webinar screen. The next few slides provide a brief tour of the main webinar screen and demonstrates the features available to you via the various “pods” (pop-up boxes) *. * Please note it is possible to personalise your main webinar screen by resizing and/or moving the “pods”. T

Presentation Pod: This is the main screen where the presentation will be displayed by the webinar host. T

Camera and Voice Pod: This pod is where you will see the presenter if they are using a webcam during the webinar. T

Attendance List Pod: This pod is where you will see the names of all those present in the webinar. The host(s) appear as an orange colour. T

Chat Pod: This pod is where you will be able to type messages and/or questions to the host or other attendees. You can select who your message is visible to from the drop down list. T

Chat Pod: From the drop down list you can select who your message will be visible to. “Everyone”, the “Presenters” (if more than one) or an assigned Presenter, in this case “Richard Carruthers”. T

Status Options: There are a limited number of statuses you can display during a webinar to communicate quickly with the presenter(s) and other attendees. T

Status Options: You can use the drop down list to select a status that you wish to share within the webinar. Your status symbol will appear next to your name on the Attendee List pod. In general these are self-explanatory as to their meaning. The host has the ability to clear all statuses should they wish to keep the peripheral area of the webinar clear and to reduce distraction to other attendees. T

Meeting Toolbar: There are a variety of settings within the toolbar including audio settings for your machine. Meeting Toolbar: You can also exit the webinar at anytime by selecting “Exit Connect Pro” or closing the web browser. T

End of the Webinar: At the end of the webinar the host will close the session and you will see the “End of Meeting” screen. The host may post a feedback link here however you will be able to access our feedback survey via the webpage www.southampton.ac.uk/careers/eProject. T

eProject: During summer 2012 we will be trialling a new method of delivering careers information and support to our student and graduate community. Please view www.southampton.ac.uk/careers/eProject for further details on this project and to provide feedback on the service to help shape future provision. If you have any difficulties accessing a webinar please contact us on: 023 8059 3501 careers@southampton.ac.uk. T

Career Destinations Building 37, Student Services Centre careers@southampton.ac.uk www.southampton.ac.uk/careers 20