Presented by Eastern Lakeshore Regional Planning Team Ensuring the Accurate Collection, Interpretation and Reporting of Dual Credit Data SCWI Symposium Humber College May 10th, 2016 Presented by Eastern Lakeshore Regional Planning Team Adriana

Introductions in order of appearance! Adriana McDonough Financial Services Coordinator, Durham College William Howe Manager, Dual Credit Operations, Fleming College Sue Hawkins SCWI Administrative Coordinator, Durham College Karin Savage SCWI, Records and Registration, Durham College Stephen McBride Pathways Consultant, KPR District School Board and Co-Chair of ELRPT Introductions in order of appearance! Adriana

Agenda Importance of Accurate Data Collection Models of Data Collection by the Eastern Lakeshore Regional Planning Team Over the Years Ongoing Issues Roundtable of Best Practices Agenda Adriana

Importance of Accurate Data Collection Good data provides good rationales at proposal writing time. Enables sound (smart) decisions regarding proposals. Drives approvals! Allows colleges and boards to advocate for increased supports, programming and/or funding for students in the primary target group. Enables Student Management Systems and ONSIS to be in sync. Provides positive feedback for your RPT and board and college partners (Admin councils, trustees, presidents, deans…). Importance of Accurate Data Collection Adriana

Model 1 The handwritten form Adriana

Model 1 (cont’d) The one-man show ADRIANA:

Field WHAT GETS ENTERED? # of entries CONTACT INFORMATION 7 # OF STUDENTS WHO STARTED and FINISHED (by age and gender) 16 PROFILE OF STUDENTS (by gender) 10 PROGRAM SUCCESS (including SWAC) 6 totals 39 Program Success: up to 6 fields Up to 39 fields of data need to be entered 4 boards x 39 fields = 156 pieces of data. WHAT GETS ENTERED? Adriana

48 PROJECTS TRANSLATE TO: BREAKDOWN OF ELRPT: 48 PROJECTS (many with multiple boards in each project) 5 SCHOOL BOARDS 3 COLLEGES 3,800 STUDENTS 48 PROJECTS TRANSLATE TO: 194 individual dual credit reports… 96 collated board reports 39 potential entries per board report 96 x 39 = BACK TO MODEL 1… Adriana

UP TO 3,744 PIECES OF STUDENT DATA Adriana TIME TO REVIEW MODEL 1….

Model 1 Key Issues and Concerns Missing information Inconsistencies Errors/incorrect information Adriana

Model 2 The collaborative process www.earndualcredits.ca Model 2 The collaborative process Will

Students register electronically through earndualcredits.ca All dual credit teacher forums now include information about data collection (importance, accuracy… Formal meetings are now officially on the calendar (2 days per semester) where board and college partners examine the data together before entering information into EDCS Board and college partners bring class lists to compare accuracy of data. In case of discrepancies, we defer to the college as their admissions records are very detailed. Model 2 Process Will

Board coordinators are encouraged to in-service dual credit teachers, guidance, VPs… about the characteristics of students in the primary target group Data collection forms are distributed to all dual credit teachers well in advance of the end of semester. Forms now contain specific information and direction for each of the data entry cells. All completed forms are submitted first to the Board coordinators to ensure they are completed accurately and in full Model 3 Stephen

Model 3 The electronic form that collates! RPT6 Model of Data Collection Adobe LiveCycle https://kprecadobelive.kprdsb.ca:8443/workspace/Main.html?ap=1 %26startEndpoint=SCWI/Processes/SCWI%20Final%20Reporting%20 Form.Dual%20Credit%20Final%20Reporting%20Form Stephen

Model 4 Ongoing tweaks… (Durham College) The electronic registration form on earndualcredits.ca automatically populates a custom database Sue and Karin

Model 4 Ongoing tweaks… (Durham College) Sue and Karin

Model 4 Ongoing tweaks… (Fleming College) Subject Catalog Section Name Grade Drop Dt Group Seats Start Finish Credits CULN 31 L03 Beausoleil,Brooke Ann 79 ST PETER 23 21 Boos,Fiona Irene-Dianne 72 Cavanagh,Kaitlin Teresa 74 Cooligan,Kaitlyn Eileen Czarnik,Katya Margerat 80 Gemmiti,Olivia Carolyn Jean Gibb,Maya Allegra Gibson,Addison Mary Gillis Bateman,Madison Mary Teresa Green,Nick James Hickie,Leah Keating,Chloe Teresa M 65 Kilborn,Cassandra Jane Nora 71 Moodie,Ryan Scott Winston Oettinger,Mallory Quinn 82 Paschalis,Kristian Anthony Powers,Matthew Glen   18/09/2015 Proulx,Victoria Irene Rappos,Marrie Leah Shirley Sorichetti,Edie Ruth Stephen,Andrew Matthew Wilke-Whittington,Emma Mereka-Francisca Did not start W Fail Model 4 Ongoing tweaks… (Fleming College) Will

Model 4 Ongoing tweaks… (Fleming College) Project School Subject Catalog Section Group # Seats # Start # Finish # Credits Avg Grade Success Rate % > 70% Retention Seat % 602 BUS CULN 31 L03 ST PETER 23 21 77 100% 95% 91% 606 SENR ECOS 13 L79 PORT PERRY 25 18 88 72% TOUR 39 L62 ST THOMAS 14 12 87 86% COMM 78 S60 ST THOMAS AQUINAS 16 7 86 58% 75% 607 JCD SOCI C15 ST PETERS&HOLY CROSS 15 61 89% 28% 120% 608 L04 NORWOOD 19 73 67% 79% 610 HW COSM 9 L50 HALIBURTON HIGHLANDS 17 83 93% 82% 78% L63 HOLY TRINITY 20 6 74 83% 30% 640 GAS MATH S04 ST PETES 79 S03 COURTICE SS 82 130 LCVI 67 90% 40% 87% S09 ST STEPHEN 24 50% 652 STT MECH 255 L06 ST PETER-X 22 75 COURTICE-X 71% L05 ST STEPHENS-X 70 65% CNST 161 L01 CLARKE HS 81 94% CRPT CRESTWOOD 201 85 92% 60% Total 733 666 593 566 96% 77% 88% 81% Model 4 Ongoing tweaks… (Fleming College) Will

Ongoing Issues The 10 day count! What does this mean? 10 days after registration? 10 days after the first college class? Business days, calendar days, hours? Once a week, twice a week, compressed? Late registrations? Do all colleges follow the same 10-day rule? Ongoing Issues Sue and Stephen and Will

Ongoing Issues Counting the double tech credit? 20 students in a double period construction class: Do we count them as having earned 40 high school credits and 20 college? Or 20 and 20? Withdrawals: Let’s clarify… If a student withdraws before the 10 day count, they do not count as having started. If a student withdraws after the 10 days, they are counted as “started” but not “finished”. Approvals vs actuals are based on the 10 day count (number started) Retention and success are based on the numbers who finished the dual credit. Ongoing Issues Sue, Stephen, Will

Ongoing Issues (continued) Over Enrollment: Do we count students that are over the approved number of seats? Ex: 15 seats are approved but 18 students were actually in the dual credit. Do we count the extra 3 students? Ongoing Issues (continued) Sue, Stephen, Will

Roundtable Discussion of Best Practices SHARING OF BEST PRACTICES: Roundtable Discussion of Best Practices Steve

Thank you From ELRPT…