Presented by Eastern Lakeshore Regional Planning Team

Slides:



Advertisements
Similar presentations
Using Data to Inform Decision- Making Process Eastern Lakeshore Regional Planning Team #6
Advertisements

RPT EDCS Training Participants with Experience August 26, 2014.
Presented by David Armstrong November 6,  Approved vs actuals expenditures:  94.1% in  92.6% in  83.65% in  79% in.
1 Intro to Dual Credit Programs: Policy and Program Requirements, 2013 May 2013.
Eastern Lakeshore Regional Planning Team. Creating a Centre for Success: Moving beyond SWAC Strategies and Best Practices Matt Bowen – Centre for Success.
New RPT Chairs & Co-ordinators In-service Friday, November 9, 2012 Toronto.
Report Creation to Emphasize SMART Goal Acquisition SCWI Symposium May 2015.
What you need to know about Dual Credits Team Challenge 2015.
SCWI Summer Institute Monday, August 31, 2015 Hotel Intercontinental Toronto.
New to SCWI? SCWI Symposium Workshop Tuesday, May 13, 2014 Humber College.
Presented by David Armstrong November 5,  Approved vs actuals expenditures:  93.9% in  94.1% in  92.6% in  83.65%
Interim Report Webinar. 2.
RPT Chairs Meeting Ministry Update November 8, 2012.
RPT Chairs’ Meeting Ministry Update School College Work Initiative Chairs Meeting November 6,
SCWI Financial Reporting Webinar March Overview Understanding Requirements Maximizing Opportunities for Students Approved financial practices.
Niagara Catholic District School Board- Jennifer Pirosko District School Board of Niagara- Sylvie Gregoire Niagara College John Howard Society- Summer.
RPT EDCS Training Participants with Experience August 30, 2016.
Go to College! Get Ahead! DUAL CREDIT PARENT INFORMATIONAL SESSION.
Enhancements to SCWI May 2017.
Welcome New Freshmen! Registration Tutorial ( )
Marie Boyd, Chaffey College Marilyn Perry, Sacramento City College
January 23, 2017.
Dual Enrollment Options
Proper registration: Credit for your students and $ for the college
NISD 8th Grade Dual Credit
Eastern Lakeshore Regional Planning Team
The Most Awesome Field Trip!
Proposal Writing Webinar
Dual Credit Final Reporting Webinar
Attendance, Class Record Book and Enrollment Counts
Data Accuracy September 1, 2015.
Dual Credit Program enrollment update
What to keep in mind to “enjoy” this challenging year!
SCWI Adult Dual Credits Pilot Projects
Eastern Lakeshore Regional Planning Team
Reporting and Recording College-Delivered Dual Credits using Maplewood
Reporting and Recording Team-Taught Dual Credits using Maplewood
Reporting and Recording Level 1 Apprenticeship (OYAP) Dual Credits using Trillium October 2016.
Kelly Carroll and Kristin Mahoney
Dual Credit Student Selection
Reporting and Recording Team-Taught Dual Credits using Trillium
Hotel Intercontinental, Toronto
Presented by David Armstrong November 3, 2016
Welcome New Freshmen! Registration Tutorial ( )
RPT Chairs’ Meeting Ministry Update
Reporting and Recording College Delivered Dual Credits using PowerSchool October 2016.
Hotel Intercontinental
Hotel Intercontinental, Toronto
Introducing Dual Credits and the School College Work Initiative
Reporting and Recording College-Delivered Dual Credits using Trillium
Reporting and Recording Level 1 Apprenticeship (OYAP) Dual Credits using PowerSchool October 2016.
Hamilton Wentworth Level 1 Programs
Proper registration: Credit for your students and $ for the college
Dual Credit.
Prior to presentation Display.
Proper registration: Credit for your students and $ for the college
Promoting dual credits through activities and forums
Presented by David Armstrong November 2, 2017
School Champion Breakfast
SWAC School Within A College Beginning February 2017
Looking Ahead Chairs/Coordinators Meeting
CONCURRENT ENROLLMENT
Articulation Agreements and Career Tech
Welcome Students & Parents
Proposing College Dual Credits Proposal Writing Webinar
Proposal Writing Webinar
Proposal Writing Webinar
Wills Point High School Stephen F. Austin State University
Dual Credits in RPT15 Algoma
Review - Conversion Data Dual Credit Students Who Go On To College Institutional Research Offices at Colleges can contribute to the SCWI initiative by.
Presentation transcript:

Presented by Eastern Lakeshore Regional Planning Team Ensuring the Accurate Collection, Interpretation and Reporting of Dual Credit Data SCWI Symposium Humber College May 10th, 2016 Presented by Eastern Lakeshore Regional Planning Team Adriana

Introductions in order of appearance! Adriana McDonough Financial Services Coordinator, Durham College William Howe Manager, Dual Credit Operations, Fleming College Sue Hawkins SCWI Administrative Coordinator, Durham College Karin Savage SCWI, Records and Registration, Durham College Stephen McBride Pathways Consultant, KPR District School Board and Co-Chair of ELRPT Introductions in order of appearance! Adriana

Agenda Importance of Accurate Data Collection Models of Data Collection by the Eastern Lakeshore Regional Planning Team Over the Years Ongoing Issues Roundtable of Best Practices Agenda Adriana

Importance of Accurate Data Collection Good data provides good rationales at proposal writing time. Enables sound (smart) decisions regarding proposals. Drives approvals! Allows colleges and boards to advocate for increased supports, programming and/or funding for students in the primary target group. Enables Student Management Systems and ONSIS to be in sync. Provides positive feedback for your RPT and board and college partners (Admin councils, trustees, presidents, deans…). Importance of Accurate Data Collection Adriana

Model 1 The handwritten form Adriana

Model 1 (cont’d) The one-man show ADRIANA:

Field WHAT GETS ENTERED? # of entries CONTACT INFORMATION 7 # OF STUDENTS WHO STARTED and FINISHED (by age and gender) 16 PROFILE OF STUDENTS (by gender) 10 PROGRAM SUCCESS (including SWAC) 6 totals 39 Program Success: up to 6 fields Up to 39 fields of data need to be entered 4 boards x 39 fields = 156 pieces of data. WHAT GETS ENTERED? Adriana

48 PROJECTS TRANSLATE TO: BREAKDOWN OF ELRPT: 48 PROJECTS (many with multiple boards in each project) 5 SCHOOL BOARDS 3 COLLEGES 3,800 STUDENTS 48 PROJECTS TRANSLATE TO: 194 individual dual credit reports… 96 collated board reports 39 potential entries per board report 96 x 39 = BACK TO MODEL 1… Adriana

UP TO 3,744 PIECES OF STUDENT DATA Adriana TIME TO REVIEW MODEL 1….

Model 1 Key Issues and Concerns Missing information Inconsistencies Errors/incorrect information Adriana

Model 2 The collaborative process www.earndualcredits.ca Model 2 The collaborative process Will

Students register electronically through earndualcredits.ca All dual credit teacher forums now include information about data collection (importance, accuracy… Formal meetings are now officially on the calendar (2 days per semester) where board and college partners examine the data together before entering information into EDCS Board and college partners bring class lists to compare accuracy of data. In case of discrepancies, we defer to the college as their admissions records are very detailed. Model 2 Process Will

Board coordinators are encouraged to in-service dual credit teachers, guidance, VPs… about the characteristics of students in the primary target group Data collection forms are distributed to all dual credit teachers well in advance of the end of semester. Forms now contain specific information and direction for each of the data entry cells. All completed forms are submitted first to the Board coordinators to ensure they are completed accurately and in full Model 3 Stephen

Model 3 The electronic form that collates! RPT6 Model of Data Collection Adobe LiveCycle https://kprecadobelive.kprdsb.ca:8443/workspace/Main.html?ap=1 %26startEndpoint=SCWI/Processes/SCWI%20Final%20Reporting%20 Form.Dual%20Credit%20Final%20Reporting%20Form Stephen

Model 4 Ongoing tweaks… (Durham College) The electronic registration form on earndualcredits.ca automatically populates a custom database Sue and Karin

Model 4 Ongoing tweaks… (Durham College) Sue and Karin

Model 4 Ongoing tweaks… (Fleming College) Subject Catalog Section Name Grade Drop Dt Group Seats Start Finish Credits CULN 31 L03 Beausoleil,Brooke Ann 79 ST PETER 23 21 Boos,Fiona Irene-Dianne 72 Cavanagh,Kaitlin Teresa 74 Cooligan,Kaitlyn Eileen Czarnik,Katya Margerat 80 Gemmiti,Olivia Carolyn Jean Gibb,Maya Allegra Gibson,Addison Mary Gillis Bateman,Madison Mary Teresa Green,Nick James Hickie,Leah Keating,Chloe Teresa M 65 Kilborn,Cassandra Jane Nora 71 Moodie,Ryan Scott Winston Oettinger,Mallory Quinn 82 Paschalis,Kristian Anthony Powers,Matthew Glen   18/09/2015 Proulx,Victoria Irene Rappos,Marrie Leah Shirley Sorichetti,Edie Ruth Stephen,Andrew Matthew Wilke-Whittington,Emma Mereka-Francisca Did not start W Fail Model 4 Ongoing tweaks… (Fleming College) Will

Model 4 Ongoing tweaks… (Fleming College) Project School Subject Catalog Section Group # Seats # Start # Finish # Credits Avg Grade Success Rate % > 70% Retention Seat % 602 BUS CULN 31 L03 ST PETER 23 21 77 100% 95% 91% 606 SENR ECOS 13 L79 PORT PERRY 25 18 88 72% TOUR 39 L62 ST THOMAS 14 12 87 86% COMM 78 S60 ST THOMAS AQUINAS 16 7 86 58% 75% 607 JCD SOCI C15 ST PETERS&HOLY CROSS 15 61 89% 28% 120% 608 L04 NORWOOD 19 73 67% 79% 610 HW COSM 9 L50 HALIBURTON HIGHLANDS 17 83 93% 82% 78% L63 HOLY TRINITY 20 6 74 83% 30% 640 GAS MATH S04 ST PETES 79 S03 COURTICE SS 82 130 LCVI 67 90% 40% 87% S09 ST STEPHEN 24 50% 652 STT MECH 255 L06 ST PETER-X 22 75 COURTICE-X 71% L05 ST STEPHENS-X 70 65% CNST 161 L01 CLARKE HS 81 94% CRPT CRESTWOOD 201 85 92% 60% Total 733 666 593 566 96% 77% 88% 81% Model 4 Ongoing tweaks… (Fleming College) Will

Ongoing Issues The 10 day count! What does this mean? 10 days after registration? 10 days after the first college class? Business days, calendar days, hours? Once a week, twice a week, compressed? Late registrations? Do all colleges follow the same 10-day rule? Ongoing Issues Sue and Stephen and Will

Ongoing Issues Counting the double tech credit? 20 students in a double period construction class: Do we count them as having earned 40 high school credits and 20 college? Or 20 and 20? Withdrawals: Let’s clarify… If a student withdraws before the 10 day count, they do not count as having started. If a student withdraws after the 10 days, they are counted as “started” but not “finished”. Approvals vs actuals are based on the 10 day count (number started) Retention and success are based on the numbers who finished the dual credit. Ongoing Issues Sue, Stephen, Will

Ongoing Issues (continued) Over Enrollment: Do we count students that are over the approved number of seats? Ex: 15 seats are approved but 18 students were actually in the dual credit. Do we count the extra 3 students? Ongoing Issues (continued) Sue, Stephen, Will

Roundtable Discussion of Best Practices SHARING OF BEST PRACTICES: Roundtable Discussion of Best Practices Steve

Thank you From ELRPT…