Controller and Evaluator Briefing [Exercise Name] [Date]

Welcome and Introductions

Meeting Agenda Exercise Overview Exercise Location and Area Exercise Schedule Exercise Scenario Control Concepts Exercise Controllers Exercise Evaluators Administrative Details Conclusion

Exercise Objectives [List exercise objectives.]

Exercise Players [List participating hospitals, agencies and organizations.]

Safety Safety is EVERYONE’S concern. Safety concerns override exercise execution. Be aware that operating in an operations-based exercise environment is inherently dangerous. Controllers and evaluators must immediately inform the safety controller or senior controller of safety concerns. Actual emergencies will be identified by the phrase “This is a real emergency.”

Weapons Policy Personnel serving as exercise participants will NOT carry a loaded weapon within the confines of the exercise play area. Authorized individuals may carry their weapon only after: It has been properly cleared and rendered safe (i.e., no ammunition in chamber, cylinder, breach, or magazines) The weapon has been marked or identified in a conspicuous manner (i.e., bright tape visible around the stock or holster) Personnel providing exercise site security may carry loaded weapons.

Exercise Location and Area [Insert maps.]

Exercise Schedule [Insert exercise schedule.] 9

Scenario [Insert scenario overview here, including date, time, setting, incident, and weather, as appropriate.]

Exercise Artificialities Artificialities and constraints, such as the exercise assembly area, may detract from realism. Some other artificialities include the following: Surrogates may be playing in place of some key decisionmakers. Real distances may be reduced to fit play location constraints. The exercise will be played in real time. However, there may be some time jumps or acceleration to meet certain objectives.

Exercise Play Exercise play will be on [date] from [time] to [time]. Exercise play will take place at [exercise sites]. Play will be restricted to the delineated areas surrounding [the exercise site].

Control Concepts

Controller Functions Inject Enforce Report Attend responder Hot Wash Attend final Controller and Evaluator Debrief at [time] Complete and turn in exercise documentation

Controller Responsibilities Senior Controller Monitors exercise progress and makes decisions regarding any deviations or changes Coordinates any required modifications Controller Introduces, maintains, and coordinates exercise events in accordance with the Master Scenario Events List (MSEL) Observes and reports exercise artificialities that interfere with realism Additional information is listed in the Controller and Evaluator (C/E) Handbook.

Controller Guidelines DO: Deliver injects promptly as directed by the senior controller or exercise director Notify the senior controller of events or need for changes DO NOT: Hold personal conversations with players Provide extra or advance information to players Prompt players (unless directed by the senior controller/lead exercise planner)

Documentation Exercise Plan (ExPlan) C/E Handbook MSEL Activity Log Guidelines Exercise Evaluation Guides (EEGs) MSEL Timeline Messages Activity Log

Master Scenario Events List (MSEL) Timeline [List high-level MSEL timeline information.]

Control and Observation Concept Exercise conduct is the responsibility of the exercise director and senior controller. Controllers and evaluators are organized by objective and location. Experienced controllers are in key positions. Observers and media personnel remain in designated area.

Control and Observation Guidelines Coordinate activities with the exercise director, lead exercise planner, senior controller, and other controllers in your area. Notify the lead exercise planner and/or senior controller of ANY problems related to safety or scenario play.

Exercise Evaluation

Evaluator Functions Observe Record key events and times as they occur Report and elaborate Collect information

Evaluator Responsibilities Evaluate each assigned player area and objective. Understand the exercise concept and scenario. Know the procedures for the element being evaluated. Inform the senior controller of problems related to exercise design. Observe, record, and report participant actions. Ensure collection of all evaluation data, EEGs, and materials after the exercise. Additional information is listed in the C/E Handbook.

Exercise Evaluation Guides (EEGs) EEGs will be used to track evaluation of the objectives. The following target capabilities have been selected to be evaluated: [List target capabilities.]

Evaluator Guidelines DO: DO NOT: Observe and record player activities Document strengths and problem areas Write legibly DO NOT: Leave your post at key times Prompt players Get in the way Answer questions for players

Responder Deployment Emergency equipment located in and dispatched from the exercise assembly area will be released according to Incident Command. The deployment timetable is an estimate based on a real-time response to [incident site]. The deployment timetable can be found in the C/E Handbook.

Exercise Communications The controller/evaluator radio network is a designated channel to: Report emergencies or safety issues Report major timeline events Acknowledge communication checks for timeline status Please keep nonessential radio traffic to a minimum. Add a note about: For real emergencies, clearly state, “This is a real-world emergency.”

Exercise Identification Controllers [color] badges Evaluators [color] badges Support staff [color] badges Players [color] badges Observers [color] badges Media [color] badges Actors [color] symptomology tags Some jurisdictions use vests and hats, in addition to or in lieu of badges. Modify this slide accordingly.

Administrative Details Restrooms will be available. Drinkable water will be located throughout the exercise site. You may keep your hats. After the Hot Wash, please return: All badges All documentation (EEGs/activity logs)

Final Reminders Safety comes first. Use the phrase “This is a real-world emergency” when an emergency occurs. Know your role and the scenario. Do not prompt or get in the way of players. Contact the exercise director and/or senior controller with any problems or questions.

Questions