5/26/2018 Community Hall Review Community Services

5/26/2018 What are we doing now? Community halls play an important role in the development of community and community identity. Facilities provide a place for residents of all ages to engage in recreation and social activity. Volunteer boards manage and schedule a number of community halls. The City assumes all maintenance and capital improvement costs associated with these facilities.

5/26/2018 What are we doing now? Stand-alone community space that is not connected to a larger recreation facility is being reviewed. Halls that occupy space in a larger recreation complex such as an arena are out of scope for this review. Geographic distribution of community halls across the City is the result of historical settlement patterns and decisions taken by former municipalities. Consequently, there is duplication of hall space in some communities.

5/26/2018 What are we doing now?

What are we doing now? Volunteer Management Boards (VMB) 5/26/2018 What are we doing now? Volunteer Management Boards (VMB) Demand not likely to increase significantly. No indication from user groups or residents that demand is not currently being met. Additional community halls are not required as there is excess prime time capacity at all facilities. There are inconsistencies in how VMB track facility utilization. Typical use of these facilities are by local community groups/residents.

What are we doing now? City Managed Facilities 5/26/2018 What are we doing now? City Managed Facilities Demand not likely to increase significantly. No indication from user groups or residents that demand is not currently being met. Additional community halls are not required as there is excess prime time capacity at all facilities. Use of halls is typically split between City use, City programs, and private rentals.

5/26/2018 What are we doing now?

5/26/2018 What is it costing us?

5/26/2018 What is it costing us?

5/26/2018 What is it costing us?

Assumptions made in analysis The City is the main supplier of community hall space. Most private halls are a banquet style facility as opposed to a recreational facility. Current fee structure is in line with fair market value. The City owns 18 stand-alone community halls. Library branches are located in a number of halls. Municipal Service Centres are also located at some locations. Majority of municipally owned and managed community halls across the province operate at a deficit.

Options Status quo. Reduce inventory – offer to community to operate. 5/26/2018 Options Status quo. Reduce inventory – offer to community to operate. Reduce inventory – sell the property. Reduce inventory – repurpose property.

Option 1 – Description Status Quo Inventory remains the same. Continued capital investment for all 18 stand-alone facilities. Identify all long-term capital conservation costs for all 18 halls to coordinate financial planning.

Option 1 - Benefits Annual operating and capital costs would not change. Municipal location for social and recreational engagement would continue to be available in most communities.

Option 1 - Risks Long-term capital costs associated with community halls have not been identified by means of a detailed facility life-cycle assessment study. There is likely significant capital investment in the future. Continue to duplicate efforts in some communities where there is more than one municipal and/or private facility that offers meeting space.

Option 1 - Costs Operational costs would remain consistent with historic values. Capital costs would likely be significant due to age of facilities and legislated accessibility improvements that will be required.

Option 2 – Description Reduce Inventory – Offer To Community Declare portion of inventory surplus. Make selected facilities available to community for purchase. Facility would operate independently of municipality (no regular operating or capital financial support).

Option 2 - Benefits Annual operating and capital costs would be reduced based on the number of declared surplus. Location for social and recreational engagement would continue to be available in most communities. Community can program facility to match demands and needs of demographic.

Option 2 - Risks Potential for facility to be ‘returned’ to City. Potential for community to decline and therefore cause a loss of service and local identity.

Option 2 - Costs Operating and capital costs would be reduced by the respective budgets of the facilities sold to the community.

Option 3 – Description Reduce Inventory – Sell The Property Declare portion of inventory surplus. Make selected facilities available for purchase. New owner would determine future use of property.

Option 3 - Benefits Annual operating and capital costs would be reduced based on the number of declared surplus. Revenue generation based on the selling price of the property.

Option 3 - Risks Potential loss of community gathering place.

Option 3 - Costs Operating and capital costs would be reduced by the respective budgets of the facilities sold. Revenue generation opportunity.

Option 4 – Description Reduce Inventory – Repurpose Property Declare portion of inventory that can be repurposed.

Option 4 - Benefits Annual operating and capital costs would be reduced based on the number of declared surplus.

Option 4 - Risks Potential loss of community gathering place. Cost to repurpose.

Option 4 - Costs Operating and capital costs would be reduced by the respective budgets of the facilities sold. Cost to repurpose.

Next Steps Report to Council with recommendations. Report to be consolidated with other community facility reports (i.e. Libraries, Arenas, etc.) to ensure larger picture and long term planning are considered. Community dialogue.

Conclusion The City is over supplied with community hall space. Providing community hall facilities requires municipal tax support. The cost per resident for the City to operate our current portfolio of community halls is approximately: 2011 - $8.52 2012 - $7.71 2013 - $17.31 2014 - $10.36