Occupational Health (OH) Process Map: Onboarding

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Presentation transcript:

Occupational Health (OH) Process Map: Onboarding Quality June 14, 2012 Occupational Health (OH) Process Map: Onboarding Date created: 01/28/2015 HR Liaison New Hire DES Tools Timeline Costs OH data entered into PeopleSoft Ready to Onboard OH Info. sent to new hire, if applicable START Onboarding meeting occurs New hire goes to Providence Clinic First day of work End Results are submitted to DES HRL) Ready to onboard- JO – ID OH req by Job class - 1 day OH info if applicable before 1st day of work: OH form/ck.list (Addimmie/tb (verify w/Jeremy) - 5 days UA, background, ID OH requirements, (OH form completed) Drivers license check New EE to Providence Clinic) Email to HRL- ID info to be communicated? - 2-3 days $90-$510 UA Immie/Record review Record needed Immies TB test DES – Results sent to P/S - 1 day DES communicates to HR liaison (what is this:)? UA & OH data entered into People Soft (HRL) - 1-5 days Date/Result Mgr. notified Thumbs down Conditional employment letter Onboarding meeting (EE & HRL) BBP Video – signature form - 0-10 days BBP training (enter into People soft) Background check I-9 ID badge form P & P BBP Policy 1st Day EE Ongoing Job Order: ID OH required for position OH form/ checklist Email PeopleSoft PeopleSoft BBP Video Signature form Need to determine position’s OH risks Wait time Wait time Wait time Wait time Wait time 1 day 5 days 2-3 days 3 days 1-5 days 0-10 days $90 - $586 Per New Hire Page 1

In-House vs. Providence Quality June 14, 2012 Occupational Health (OH) Process Map: Ongoing Needs Date created: 01/27/2015 HR Liaison Employees DES Managers / Supervisors Tools Timeline Costs Occupational Health Data entered into PeopleSoft Data entered into PeopleSoft (BBP training, TB skin / fit testing) Follow-up of OH Needs, if employee needs additional immis., and fit test START Results submitted to DES Results submitted to DES End HRL) Ready to onboard- JO – ID OH req by Job class - 1 day OH info if applicable before 1st day of work: OH form/ck.list (Addimmie/tb (verify w/Jeremy) - 5 days UA, background, ID OH requirements, (OH form completed) Drivers license check New EE to Providence Clinic) Email to HRL- ID info to be communicated? - 2-3 days $90-$510 UA Immie/Record review Record needed Immies TB test DES – Results sent to P/S - 1 day DES communicates to HR liaison (what is this:)? UA & OH data entered into People Soft (HRL) - 1-5 days Date/Result Mgr. notified Thumbs down Conditional employment letter Onboarding meeting (EE & HRL) BBP Video – signature form - 0-10 days BBP training (enter into People soft) Background check I-9 ID badge form P & P BBP Policy 1st Day EE Ongoing Annually Required OH Training/Screening Fit Testing Kit / Form reviewed by qualified staff (WHO?) Email PeopleSoft Monthly PeopleSoft Report; Declination Form; BBP Video PeopleSoft 30 days – 12 months See Cost Analysis: In-House vs. Providence Page 1