Introducing Advanced Features of MyFloridaMarketPlace

Agenda Introduction Analysis Overview Current / Previous Sourcing System Ariba Sourcing Benefits Sourcing Demonstration Question and Answer

Introducing Advanced Features of MyFloridaMarketPlace MyFloridaMarketPlace Advanced Features This session will focus on the more advanced tools within the Ariba Spend Management suite: Analysis - analytics of historical spend information Sourcing - solicitation advertisement and submission (ITB,ITN,RFP,RFQ and reverse auctions) Learn what these tools offer and how they can increase your purchasing effectiveness.

Agenda Introduction Analysis Overview Current / Previous Sourcing System Ariba Sourcing Benefits Sourcing Demonstration Question and Answer

Analysis: Purpose of the Tool Analysis Is… Analysis Is Not Intended To… An aggregator of data. A tool that requires knowledge of data modeling, setting up of pivot tables, etc. It’s important that Super Users understand or have experience with Pivot Tables. Used to improve the ability to see spending patterns to identify opportunities to decrease costs. Be a Report Formatter. Data is provided in Pivot Tables. This information can then be downloaded to Excel for further formatting for Formal Report presentations. Be the single source of Reporting (e.g., FLAIR is the system of record for minority spend).

Agenda Introduction Analysis Overview Current / Previous Sourcing System Ariba Sourcing Benefits Sourcing Demonstration Question and Answer

Before the integration of the MyFloridaMarketPlace Sourcing tool, State Purchasing used a combination of paper and Vendor Bid System posted solicitations. Previous State Purchasing Solicitation Process NON-EXHAUSTIVE Paper based solicitations Posting on VBS does not guarantee all qualified vendors will be aware of the solicitation Heavy use of email and mail to submit responses/bids Cumbersome; manual analysis of bids / responses by Purchasing Analyst No electronic central repository of previous solicitation documents or vendor responses No electronic audit log / record of vendor responses (Lost in the mail) All team evaluation occurs post bid: Purchasing Analysts, End users, SMEs (No Automatic Ranking/Scoring)

Agenda Introduction Analysis Overview Current / Previous Sourcing System Ariba Sourcing Benefits Sourcing Demonstration Question and Answer

MyFloridaMarketPlace Sourcing tool helps streamline and manage the sourcing process for buyers and vendors for all spend categories to produce better contracts for the State. MyFloridaMarketPlace Sourcing Tool Major Benefits NON-EXHAUSTIVE Disseminate best practices for auctions and electronic sourcing using templates Manages the entire multi-stage RFI/RFP/RFQ sourcing process online Allows repository of RFI/RFP questions and sections making it easy to create and leverage a State / Agency-wide pool of sourcing expertise Facilitates collection of sellers’ questions through Sourcing Q&A Board Collects any type of bid information from suppliers, including attached documents and buyer-defined attributes, so that buyers can make decisions based on multiple factors Scores and ranks bids by buyer's criteria, easily comparing other factors in addition to price Increases stakeholder buy-in through team-based scoring capabilities Supports fast, informed decisions in complex sourcing situations by using a constraint-based optimizer. (Filter) Integrates with Ariba Buyer to automate the creation, management, and enforcement of favorable contracts Captures category-specific content and processes for reuse

Agenda Introduction Analysis Overview Current / Previous Sourcing System Ariba Sourcing Benefits Sourcing Demonstration Question and Answer

Agenda Introduction Analysis Overview Current / Previous Sourcing System Ariba Sourcing Benefits Sourcing Demonstration Question and Answer