NCOCC EMIS June Meeting Sandy Sparr and Janet Snyder NCOCC EMIS Coordinator June 15, 2017

Local Report Card Check Sub Group Data Gifted Identified & Served Race Disadvantagement LEP Disability

Gifted Student Gifted (GG).csv WKC Excel Checklist – Gifted WKC Filter for each column = Y create a worksheet Send data to be verified by Gifted Coordinator Total Gifted Screened, Assessed, Identified & Served and Dates by subject area Each Total, new worksheet WKC Excel Checklist – Gifted WKC Verify Gifted FAY Share with Gifted Coordinator

Special Ed. Detailed Instructions Coming Soon Are events up to date? Missing Events FTE Adjustment – Disability No IEP Merge FD.csv & GE.csv (xIEP event) Verify FE.csv – Special Ed. Exemptions Special Ed. Adjusted FTE New Column added NCOCC FTE Excel Checklist requires update for new field Please note documentation that refers to columns or cells may be off by a column until the documentation is updated 

Program Codes Filter Program Codes (GQ).csv Pivot Tables Separate Worksheet for each program code Sort by building Ablebits  Use Split Table by Program Code and/or Building Pivot Tables

Graduates Graduate Withdrawal Dates Diploma Date VERY IMPORTANT Missing 99 withdrawal reason will cause 17G Grads to not be reported as Graduates Check Student Standing (FS).CSV Sort/Filter by Withdrawal Reason=99 Diploma Date Grade Level Next Year = GR Diploma Type Regular Honors CTE Honors

Student Information AdHoc Reports in Excel CTE Concentrator Detail Sort or Filter by CTE Concentrator Pivot Table Row = CTE Concentrator Values = Count by Student Number EMIS Admission Calendar Comparison Filter either Calendar by color = red FD <> General EMIS Attendance Hours Summary Sort or Filter by Total Enrollment Hours Verify for students enrolled 100% of time to verify calendar Row = Percent of Time

Student Information AdHoc Reports in Excel EMIS FD Detail Verify Free & Reduced have Disadvantagement Insert Column P Cell P3 =IF(O3<>"None","Disadv",IF(N3 ="*",TRUE,FALSE)) Sort/Filter Pivot Table Row = Disadvantagement Values = Count by Student Number Filter = Grade Repeat Pivot Table Row = Disability 504 Free/Reduced LEP Homeless Migrant Immigrant Foreign Exchange Grad Plan Preschool Poverty Level

Student Information AdHoc Reports in Excel EMIS FN Attributes Detail Verify Retentions Insert Column G Cell G3 =IF(E3=F3,"Retained","Advanced") Filter Column G by Retained Fiscal Year Began 9th Grade Filter by 9th Graders Verify Fiscal Year Began 9th Grade = 2017 Tech Prep Completer Filter Verify with CTE Coordinator Work Force Development Courses ONLY Does not apply to CBI or Family Consumer Science Next Year Attending Building IRN Verify advancement to next building for last grade in each building IRN Filter by last grade in each building

Student Information AdHoc Reports in Excel EMIS FN Attributes Detail Native Language Filter Summative Race Pivot Table Row = Ethnicity (Summative Race) Value = Count by Student Number Filter = Grade

Student Information AdHoc Reports in Excel EMIS FN Graduate Detail Verify Early Grads if needed  Filter Grade = 12 Next Year Grade Level Verify GR and DR Filter Next Year Grade = GR Verify Econ Fin Lit Met = Y Fine Arts Met = Y CORE Grad Req Exemption = * CORE Grad Req Met = Y Phys Ed Exempt = N Graduation Date – Verify for Accuracy Diploma Type Verify Honors, Regular & CTE Honors OGT Graduation Alternative = Not Used Military Compact Graduation Alternative = Student is not using the military compact alternative Verify Withdrawals Verify Dropouts Filter Grades 9-12

Student Information AdHoc Reports in Excel EMIS FS Standing Attendance Detail Includes Student Information EMIS Situation  Verify Students by EMIS Situation Also available STAT Detail AdHoc report by disability Pivot Table  Rows = EMIS Situation Columns = Status Values = Count by Student Number Filters = IRN Attending Building County Code for Casino Count Filter Future Check County Code VS District of Residence VS Designated County Designated County found in Ohio IRN.csv created in NCOCC FTE Checklist More to come 

Student Information AdHoc Reports in Excel MOA Summary Visual report to share with buildings Groups by student Non-Report to EMIS Also available in S Collection Verify Period G Core Summary By Student Verify Dual Credit Filter Filter Core Area Code Uncheck Select All Check Blanks Filter Area Count Number Filters Is Less than 20

Student Information AdHoc Reports in Excel Preschool Student Coding Verify EMIS Situation Pivot Table Rows = EMIS Situation Columns = Status Values = Count by Student Number Filters = Sent to IRN Filters = How Received IRN State Assessment Report Sort by Part Name, Grade, Score State Assessment Below Reported Score http://oh.portal.airast.org/ Passing Scores for State Assessments NexGen & EOC & Alternate Assessment Resources Reporting Resources Performance Standards Documents

Student Information AdHoc Reports in Excel Sub Calendar Hours Analysis Verify Calendars Third Grade Testing Diagnostic Detail Math Filter Grade = 1 & 2 Writing Filter Grade = 1, 2 & 3 Reading Filter Grade = K, 1, 2 & 3

Student Information AdHoc Reports in Excel - Other 5 Credit Rule Check Verify for High School student % of time SSID Missing Fields Verify newly enrolled students missing data SSID Search Missing Students End of Course Performance Detail Compare to 2018_GRAD_Cohort-EOC-Asmnt-Detail_yyyymmdd.XLS in Files tab of EMIS Data Collector

EMIS Meetings EMIS Open Lab June 28th 9am-4pm July Open Labs TBA

Questions