UPDATE ON SCHOOL SPORT PROGRAMME AND GENERAL PERFORMNACE OF PROVINCES 15 MARCH 2017

OBJECTIVES OF PRESENTATION To provide a background information of the school sport programme To provide the status of progress made to date To indicate the challenges experienced and interventions made To inform about the proposed changes to the National School Sport Championships To show the sector performance in meeting the targets of the APP for School Sport in 2017/18 Financial year. To provide a general performance overview of the provinces through the DORA grant To recommend possible solutions to the challenges

BACKGROUND School sport is a critical priority for SRSA and the bedrock for sports development in South Africa It is integrated in the National Sport and Recreation Plan, which was endorsed by the entire sport and recreation sector in the RSA in November 2011 School Sport is objective 5.2 of the White Paper on Sport and Recreation School Sport is intended to maximize access to sport, recreation and physical education in every school in South Africa.

Background continued… The Policy Directives are clear on what needs to be done in order to see the School Sport program being a reality Clear guidelines must be in place in order to demarcate roles and responsibilities of all role players School Sport structures must be in place in order to see the support from local up to National Level in the implementation of schools’ sport program Talent Identification is paramount to the development of talented learners that come through the system of schools’ sport These learners are then supported and channeled through the Sport Focus Schools which serve as the first layer of Sport Academies program.

Background continued.. MoU between SRSA and DBE signed in 2011 The Minister of Sport and the President of SASCOC also signed off the SA Coaching Framework in 2011 The Framework embraces the global process and standards in long term participant development (LTPD) which is inclusive of all stages of sport development The LTPD provided uniformity within the sports sector 28 March 2012 the National School Sport League Programme was launched at the Vlakfontein Grounds in Mamelodi.

ATHLETES PATHWAY STRATEGY OUR VISION An active & Winning Nation DATABASE Intra-School Level District Level Provincial Level National Level Inter-School Level District Academy, Federation Clubs, Provincial Academy, National Scientific Support, Federations Talent Confirmation & Development Talent Identification, Confirmation & Development Talent Scouting Talent Scouting & Identification School Sport Community Sport Federations SCHOOLS SPORT : BEDBROCK FOR SPORT & RECREATION DEVELOPMENT

SRSA IDENTIFIED 16 CODES OF SPORT Athletics Netball Basketball Rugby Boxing Swimming Cricket Softball Chess Volleyball Football Tennis Gymnastics Table Tennis Hockey Goal Ball Indigenous Games

SA SCHOOL SPORTS CHAMPIONSHIP The primary aim of the school sport programme is to ensure that each and every one of South Africa’s 12 428 069 learners are afforded an opportunity to participate in at least one sporting code The programme therefore seeks to address all the barriers to entry that currently inhibit broad based participation in school sport through the provision of the requisite support material, personnel and competition opportunities Increase the pool of talented athletes that feed the national teams, thereby increasing the chances of international success.

EVOLUTION OF THE SA SCHOOL SPORTS CHAMPIONSHIP Year Sporting Codes Participants (Athletes, Coaches & Managers) Primary & High Schools Technical Officials Volunteers Talent Scouts Bursary Recipients 2012 9 2946 Both 658 120 20 12 2013 10 & 2 IG 7563 798 200 24 2014 13 & 4 IG 9684 1 231 300 2015 14 & 4 IG 6414 High Schools only 900 32 26   THREE SEASON TYPE OF SEASON NATIONAL CHAMP IONSHIP 2016 1 4628 Autumn 60 None 6859 Winter 420 95 30 4260 Summer 360 18

SA SCHOOL SPORTS GOVERNANCE DOCUMENTS Type of Document Stakeholders Status National Sport and Recreation Plan SRSA In progress 2014-2019 Strategic Plan In Progress Memorandum of Understanding DBE AND SRSA To be reviewed School Sport Policy DBE National School Sport Championship Review Document Under review School Sport Coordination Policy South African Schools Act

ANNUAL PROGRAMME Level 1 School level: Mass Participation Classes or houses play against each other to come up with the school team for each school Every week DBE Level 2 Local Competitions Schools in the same area take part in a competition through a fixture and compete for a top school position in the locality Every month Level 3 Circuit Competitions Top Schools within one locality compete through a round robin against each other with in a circuit to choose the best school that will represent a circuit in a district competition Once a quarter Level 4 District Competitions Top Schools in the log from the same area compete for a top position in the District log Once per season SRSA Level 6 Provincial Eliminations Top school in the log from the District in level 3 compete for top position in the Provincial log Once a year National Championship The winning school in the province competes at the National Festival

STATUS ON THE IMPLEMENTATION OF SCHOOL SPORT PROGRAMME

UPDATE ON IMPLEMENTATION OF KEY ACTIVITIES Activity Responsible Status to date 1 Finalize the Schools Sport Policy DBE To be reviewed 2 Finalize guidelines for agencies supporting the delivery of school sport SRSA Completed 3 Establish school sport committees and support these committees at all levels to deliver school sport leagues. 4 Ensure the delivery of well organized intra/inter school sport activities. Work in progress 5 Together with provincial governments and federations identify talent at inter-district school tournaments for further development through the academy system. Ongoing 6 Development of Training Material for Teachers DBE & SRSA 7 Facilitate Capacity Building programs for Teachers In progress

UPDATE ON IMPLEMENTATION OF KEY ACTIVITIES Activity Responsible Status to date 8 Assist National Federations in the hosting of National Junior Championship SRSA Ongoing 9 Host National Junior Olympic Games biannually in conjunction with SASCOC ( to serve as a feeder system for the IOC Youth Olympic Games) Model under review 10 Develop the concept of Sport Focus Schools Completed 11 Develop a 5 year competitive schools sport plan with National Federations

Sport Focus Schools

SPORT FOCUS SCHOOLS This programme seeks to establish or identify schools that specialize in certain sport codes, e.g. a football school or a rugby school, etc. This programme draws similarities from existing practices seen in particular with rugby and cricket. Where these codes have dedicated schools that they support who continuously and traditional produce the best rugby and cricket players. These schools will be supported with facilities, equipment, apparel and coach / educator capacity development linked to the sport code. These schools are identified by the sport codes in conjunction with the provincial departments of Sport and Basic Education. These schools are then verified by SRSA and DBE.

SPORT FOCUS SCHOOLS The SGB of these schools must resolve and agree that they will be a designated sport focus schools for a medium term, e.g. 5-8 years. This is due to the resources / investment that will be made towards these schools. Currently there are 14 verified sport focus schools, with Northern Cape being the only province without a designated sport focus school, this is being attended to by the province.

CATEGORY OF SCHOOLS Pinnacle of the Sport Playing Schools; First semblance of the Country’s Sport Academy System; Has Residential Schools; Strong traditions of playing sport; and Some degree of sport facilities. SPORT FOCUS SCHOOLS REGIONAL SUPPORT SCHOOLS Endowed with Sports facilities across different codes; Has Residential Facilities; Hosts regional/district sport tournaments; Conducts out-reach programmes to nearby schools; and Shares its facilities with nearby schools. Ordinary schools that play sport and are supported to do so. SRSA

CHALLENGES OF SCHOOL SPORT Lack of strategic and policy support by DBE Parallel programmes by National federations Limited resources The current funding model for public schools limits the resources The lack of benefits and apathy of educators Some of the age categories implemented at the NSSC is supported with little scientific evidence The implementation of programs in the U18/U19 age groups has little impact on talent and skills optimization

RECOMMENDATIONS Review of the MoU with the Department of Basic Education. Commitment to adopt a funding model for school sport by the National Office of DBE National Federations that are participating in the School Sport Program must align to the LTPD The three seasons National Championship must be retained BUT progress to NSSC be limited to age groups that is aligned to National Federations LTPD strategy. National Championships must be aligned to the sponsored programs of the National Federations Provincial Departments of Sport must monitor what is happening at levels 1 – 3 and what progress is being made whilst SRSA also monitors the District and Provincial Championships. There is a need for a policy development for advancing sports and sports development which will get the SGB’s & principals to be on board Lack of foot print of National Federations and unsustainable clubs needs to be addressed as clubs are paramount to the growth of sport development in communities as well as strengthening schools sport.

PROPOSED MODEL FOR THE NATIONAL SCHOOL SPORT CHAMPIONSHIP

PROPOSED CHAMPIONSHIP MODEL LEVEL OF PARTICIPATION FORMAT SEASONAL LEVEL FREQUENCY TIER LEVEL OF PARTICIPATION YEAR 1 3 season Focus on 5 APEX codes from the Priority codes Top schools National championships YEAR 2 3 Seasons Provinces will to undertake the selection of teams from the Top Schools programme Selected teams Provincial Championship Talent Identification, preparatory Camps, High Performance and medical testing for athletes YEAR 3 5 Apex codes with the inclusion of 2-3 other codes from the Priority Code List Selected Teams National Championships Year 4 Beginning of year 1 Selected codes relevant to the ISF Tournament Selected teams from National Championship ISF competition

STAKEHOLDER DATE CONSULTATION PROCESS HEADCOM PRESENTATION 31 JANUARY 2017 SRSA OFFICES – PRETORIA SRSA AND PROVINCES 13-17 February BUSINESS PLANS WITH PROVINCES DBE & SRSA - CD’S AND DIRECTORS 13/03/2017 DBE OFFICES - PRETORIA SASCOC 27 FEBRUARY 2017 – LTPD STRATEGY WITH FEDERATIONS, DISABILITY SPORT BODIES. Sporting fraternity - provincial departments of SRSA & DBE with National federations and Confederations, School sport structures, SALGA 24 March 2017 - COMMITTEE MEETS JOBURG Focus: Proposed NSSC, LTPD and EPG Transformation targets SRSA, DBE with disability federations TBC Provincial CD’s with Provincial Federations, Confederations & Structures 16 MARCH 2017

PERFORMANCE ON SECTOR INDICATORS PART B PERFORMANCE ON SECTOR INDICATORS

INTRODUCTION The purpose of the following slides is to give an overview of the performance status as of the 3rd quarter of 2016/2017. Following the provinces’ inconsistent reporting, management has directed our Monitoring and Evaluation Unit to verify the reported performance from quarter 1 up to quarter 3. This, to ensure that the performance information that will be published as part of the Annual Report reflects the correct state of affairs in our provinces. The verification process will assist us get the provinces to account properly for service delivery against the Conditional Grant funds we allocate to them.

Number of people participating in the programme PROVINCE ANNUAL TARGET ACHIEVED   Community Schools Academies Outstanding Eastern Cape 53,213 14,350 13,840 644 28,834 Free State 48,451 32,699 4,809 149 37,657 Gauteng 364,010 143,470 987 205 144,662 KwaZulu-Natal 113,680 67,590 9,890 177 77,657 Limpopo 28,467 8,788 160 71 9,019 Mpumalanga 166,055 107,547 3,862 45 111,454 Northern Cape 64,439 40,869 5,316 126 46,311 North West 126,969 22,526 7,984 424 30,934 Western Cape 344,827 16,674 1,042 93 17,809 1,310,111 454,513 47,890 1,934 504,337

PERFORMANCE ON SECTOR INDICATORS Number of schools, hubs and clubs provided with equipment and/ or attire PROVINCE ANNUAL TARGET ACHIEVED OUTSTANDING Eastern Cape 540 221 319 Free State 166 105 61 Gauteng 487 81 406 Kwazulu Natal 1708 724 984 Limpopo 396 393 3 Mpumalanga 238 236 2 Northern Cape 227 151 76 North West 330 83 247 Western Cape 733   4825 1994 2831 PERFORMANCE ON SECTOR INDICATORS

COMMITTMENT The Department is doing its best to ensure that performance on all sector indicators as per the business plans of each province, are achieved. We cannot however, compromise quality of reporting in exchange for achievement of targets. This is why we are verifying the performance that is reported by provinces. We have to satisfy ourselves that the Auditor-General will not have reason to find negatively against the Department when conducting an audit this year.

AG AUDIT REPORT ON PROVINCES

DoRA audit findings and Root causes NO FINDING ROOTCAUSES . Number of sport academies supported – Eastern Cape province not included in the list The sport academies were supported during the financial year under review but they were not included in the final list of sport academies supported and therefore the actual reported performance was possibly understated (almost nine sport academies supported) Management indicated that SLAs were not in place. Non-compliance with internal policies and procedures by Eastern Cape sport academies 30

DoRA audit findings and Root causes Continued…. NO FINDING ROOTCAUSES . Control deficiencies identified in performance management system. It was noted during the audit of performance information that the department does not have an adequate performance information system that is able to produce collate valid, accurate and complete performance reporting information: There are no standard reporting templates for conditional grant indicators; Attendance registers were not always signed by the responsible officials; Provincial reports/team lists were duplicated; The supporting documentation were not kept in one file for easy of reference There was no back up for performance information; Information was not kept in electronic format, i.e. team lists were not captured on spreadsheet; and Inconsistencies in performance reporting systems amongst provinces. Lack of real time performance information system 31

DoRA audit findings and Root causes Continued…. NO FINDING ROOTCAUSES . Portfolio of evidence not submitted for audit – Gauteng and Mpumalanga province. Performance indicator affected was Number of learners participating in school sport tournament at a district level. The supporting files were not submitted for Gauteng and Mpumalanga Provinces for testing of completeness of the actual reported performance value. Evidence submitted by Provinces not in line with TID. 32

DoRA audit findings and Root causes Continued…. NO FINDING ROOTCAUSES . Team lists were not completed adequately by provincial sport teams. It was noted during the review of key controls for performance indicators 2.7(number of learners participating in school + sport tournaments at a district level) on active nation that the team lists from Provincial Departments were not always reviewed by Head of Provincial Departments for validity and completeness for Gauteng and Mpumalanga Provinces for testing of completeness of the actual reported performance value. The lack of proper review of team lists by the Provinces. Management disregarded the controls . 33

DoRA audit findings and Root causes Continued…. NO FINDING ROOTCAUSES . Necessary fields were not completed on 2015 National School Sport Championships list of participants and therefore we could not confirm the validity, accuracy and completeness of the list. The fields below were no completed for all participants: Identification number of learners; Sport code; Parent name; Parent contact number; Emergency contact; and Accreditation number The information was not captured completely on database during registration process. 34

DoRA audit findings and Root causes Continued…. NO FINDING ROOTCAUSES . Team lists not signed/stamped by provinces school sport officials. The team lists were not always signed by the provinces responsible school sport officials and therefore the validity of these team lists could not confirmed during the audit. The actual reported performance values are therefore misstated in the annual performance report. Senior personnel at the Provincial Departments did not properly review the performance information before submission to SRSA for consolidation purposes. 35

DoRA audit findings and Root causes Continued…. NO FINDING ROOTCAUSES . Transfers non-compliance It was noted during the audit that Project implementation agreements and business plans were not signed by SRSA and HoDs by 3 April 2015 resulting in non-compliance with relevant laws and regulations. Provincial departments did not take into account input of SRSA while drafting the Business plans resulting in multiple revisions after due dates. 36

DoRA audit findings and Root causes Continued…. NO FINDING ROOTCAUSES . Quarterly report not submitted by Provinces It was noted during the audit that the following quarterly performance reports for the following provinces are not submitted for audit. North west Q4 Northern Cape Q4 Free State Q2 and Q3 Eastern Cape Q4 Gauteng Q4 Lack of consequence management 37

Dashboard for Customised indicators Summary of findings: Usefulness Programme EC FS GP KZN LP MP NW NC WC Number of people actively participating in organised sport and active recreation events. Did not select the indicator Number of learners participating in school sport tournaments at a district level. Number of schools, hubs and clubs provided with equipment and/or attire as per the established norms and standards. Number of athletes supported by the sports academies. Number of sport academies supported. Unqualified Qualified Adverse In Progress Disclaimer 38

Dashboard for Customised indicators Summary of findings: Reliability Programme EC FS GP KZN LP MP NW NC WC Number of people actively participating in organised sport and active recreation events. Did not select the indicator Number of learners participating in school sport tournaments at a district level. Number of schools, hubs and clubs provided with equipment and/or attire as per the established norms and standards. Number of athletes supported by the sports academies. Number of sport academies supported. Unqualified Qualified Adverse In Progress Disclaimer 39

Conclusion Provincial Departments should ensure that (DoRA) findings raised by the AGSA in the management reports are addressed by: developing, implementing and monitoring Action Plans to curb recurrence of similar findings. providing quarterly reports on the implementation of action plans to SRSA (as part of reporting). Conforming to the conditions of the Mass Participation and Sports Development Framework. Improving the adequacy and effectiveness of internal controls in relation to the DORA conditional grants Provinces should work closely with SRSA to achieve and sustain clean audit outcome in the Sport Sector. SRSA will be engaging Provincial Department regularly basis after receipt of reports. 40

Thank You.