Charles Musgrove, Helene Houser, Debbie Bennett-Kenney Advanced Placement Test Scores from paper to electronic then auto-evaluations! Charles Musgrove, Helene Houser, Debbie Bennett-Kenney

Thank you for your cooperation General Announcements: Please turn off all cell phones/pagers If you must leave the session early, please do so as discreetly as possible Please avoid side conversations during the session Questions will be answered ….. Thank you for your cooperation

CPE Credits - We’ve gone electronic! To receive CPE credits for this session (if eligible), complete the CPE Attendance Form on the PABUG Annual Conference website http://pabug.org/pennsylvania-banner-users-group-annual-conference/cpe-credits/ or via the PABUG conference app. For additional questions please contact Lora Harper CPE - Coordinator http://pabug.org/contact-us/

A little about Temple Located in Philadelphia, PA Mascot is the Owl Founded in 1884 by Russell Conwell, a Philadelphia minister Incorporated in 1888 as “The Temple College”

A little more about Temple Over 39,000 students enrolled 17 Schools and Colleges, including 5 Professional Schools 8 Campuses including Tokyo, Beijing and Rome Banner General 8.8.7, Banner Student 8.10.2, Luminis Portal 4.3.2, Oracle 11.2.0.4

Degree Audit Reporting Systems (DARS) College Source – u.achieve suite (u.direct & Batch) Platform: Virtualized (VMware) Banner SIS v8 / Oracle 11g u.achieve Version 4.3.0.3 degree audit database - Oracle 11g servlet container - WebLogic user authorization/authentication - LDAP

Why Change the Old Process? Labor Intensive Manual Process Burden for Counselors (discuss numbers) Information (AP test scores) now on the SOATEST

How we made it straight-forward! Coding Lots of meetings –(admissions, DARS, Computer Services) Communication

What we wanted? A fully automated process No Counselor action required Compromise

Phased in Approach Phase 1 - Load electronic AP scores Phase 2a – Create a Test Score and Transfer Credit Crosswalk Table Phase 2b – Automate the transfer credit evaluation process - DARS

Paper to Electronic Why are we using SRTLOAD to enter Advanced Placement Test Scores?

Labor Intensive to Automated How long does it take to manually enter a test score into Banner?

SRTLOAD Electronic Process Basic Banner Function Inserts and maintains a person and test scores into Banner Loads Advanced Placement test scores into SOATEST Creating a Recruit or Application record is an option

Source of Advancement Placement The College Board Automated Electronic Transmission No Longer receiving paper scores

More Information SRTLOAD Development Procedures

DARS – Transfer Articulation Process Creation of a Conversion chart to accommodate the new test code format SOATEST STVTESC_CODE: AP203 AP=test, 20=BIO, 3=score Previous Test code in DARS: BI000A Articulation rules also have a combination of codes/rules

Transfer Articulation Rules in DARS

DARS – Transfer Articulation Process The auto process will move appropriate codes to DARS Counselors tasks Run evaluation then lock and export Review for duplicate credit

SOATEST View

This student has combination of score codes The student received a score of 4 on the Biology exam – TU equivalent is BIOL 1011 and 1012

Phase 3 and the Future Batch Processing True Automation – No Counselor Involvement(wishful thinking??)

Open to the Floor Questions Comments

Contact Us Charles Musgrove: musgrove@temple.edu Helene Houser: hhouser@temple.edu Debbie Bennett-Kenney: dbk@temple.edu

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