Falling into the Water January 2016

Notes for Guidance What the Engagement Pack includes Key points the supervisor should cover in their discussion Questions the supervisor can ask the group Risk Level icons to allow the supervisor to label risk situations Purpose of the Engagement Pack To help supervisors provide their staff with a platform to have a meaningful safety discussion and encourage sharing of experiences and discussions around their learning outcomes. Using the Engagement Pack This pack has been designed for use by a supervisor in front of a group of no more than 10 people. The pack should be placed on a table with the pictures facing the group and the notes facing the supervisor. Use practical demonstration where possible. The notes are memory joggers to highlight key points but should not be read word for word. Preparing for an Engagement Session Before beginning the session the supervisor should familiarise themselves with the content and it’s purpose. Make sure there is enough space and time for the staff to interact with each other. Who is to be Engaged? For the use of vessel crews and all those who are involved in marine operations. Where? Engagement should be carried out in a quiet room/area where they will not be disturbed. The vessel’s office, mess room, or quiet area in a workshop would be suitable. When to hold the Engagement Choose a time that is suitable for all staff. This should be when they are alert and most likely to contribute to the discussion. This will help in absorbing and retaining the information for much longer. This Engagement Pack IS NOT to be used for skills training or a task requiring a licensed operator. This IS NOT a tool box talk. This is an opportunity for staff on board to talk about safety without feeling rushed to commence their work. The rate of learning is more important than completing the pack so allow two or more sessions if necessary.

Boarding/Disembarkation

Boarding/Disembarkation Key message: The process of boarding/disembarking needs to be planned, managed, and supervised The main issues: Lack of safe access between vessels, vessel and shore, and vessel and offshore installation Boarding/disembarking occurring without notifying vessel staff or facility staff Gangways, ladders, and other means of access not secured and constructed in accordance with industry requirements Processes: Always Wait until all parties have been notified before commencing personnel transfers Inspect all elements for defects prior to use, including hand rails, surfaces, and general condition Maintain 3 points of contact Ensure Personnel are notified when individuals are present or about to board Gangways (fixed and portable) are properly rigged and secured Fixed gangways are raised to a safe height when not in use All equipment is properly maintained, correctly stowed, and removed or identified when they become defective Discussion points: How do you ensure that you will have safe access prior to boarding/disembarking? What should you do if you see or suspect access equipment is hazardous?

Slips, Trips, and Falls Tripping Hazard Slipping Hazard Falling Hazard

Slips, Trips, and Falls The main issues: Slips, trips, and falls have potential for Man Over Board (MOB) Boarding/disembarking Transiting from one location to another while on board Working on outboard edges, and outside the railing Lack of situational awareness i.e. unidentified edges and objects, and slippery decks, walkways, handrails, and ladders/stairs Processes: Always Take extra precaution to manage and supervise deck movements when on vessels without deck railings/ or when working outside the railing Maintain housekeeping to reduce risk of slips, trips, and falls on improperly stowed equipment Maintain 3 points of contact when walking up and down stairs Ensure Bright paint is used to identify edges and objects Working area is free of obstructions and footing is solid Guard rails are adequate and temporary guard rails are in place where required Ladder rungs and decks are properly non-skidded Key message: Be mindful of potential hazards in your surroundings Discussion points: What controls do you have in place in preventing yourself and others from slips, trips, and falls? Have you had any near misses? Share with your team.

Weather/Illumination

Weather/Illumination The main issues: Unexpected changes in weather conditions Changing sea conditions insufficiently evaluated when boarding/disembarking offshore Dangerous operating environments such as: Freezing water temperature, strong and/or high water currents Processes: Always Use a flashlight during hours of limited visibility – illuminate the deck area rather than step into a shadow Stop operation when weather conditions make the continuation of a task dangerous Discuss all known hazards with the off-going watch Ensure A safe position is determined before offshore boarding for the personnel to wait at until a smooth transfer can take place, and the boat moves away from the vessel side once the personnel has made the transfer Outside deck lights (no burnt- out bulbs) are in good condition and flashlights have good batteries Personnel are aware of possible slippery conditions - alert others Ice and built up snow is removed during such conditions Key message: Re-assess work tasks when weather conditions change Discussion points: What action do you need to take when there is a sudden change in weather conditions? How do you ensure illumination is sufficient and in proper working order?

Personal Flotation Devices (PFD)

Personal Flotation Devices (PFD) The main issues: Improper or non-use of personal flotation devices (PFDs) Insufficient availability of PFDs Lack of compliance with regulatory requirements and industry guidance Processes: Always Use the PFD with the best protection for the task - Inspect before use Make sure you have your PFD with you when on a vessel and the general alarm is sounded (including during an emergency or drill) Ensure A robust inspection regime is in place for all PFD’s – in the case of inflatable life jackets: Ensure indicators are all on green and there is no visible damage, air cushions are tested, all parts are verified in good condition PFD is suitable for the task and persons weight including PPE they might be wearing PFD is the correct size, and fitted and secured correctly Life buoys and MOB markers are kept immediately available for emergencies Key message: Always use a PFD in accordance with regulations Discussion points: When are you required to wear a PFD? How do you decide which type of PFD is to be used? What should you look for when inspecting your PFD before use?

Family Remember Your family needs you

Family Key message: We all want to get home safely Notes: Get people to think about their families Also think about their circle of friends and close extended families as not everyone might have immediate family Key message: We all want to get home safely Discussion points: Why are we important to our family and friends? How can we set good examples of safety for our colleagues so that we can all go back safely to our families?