Engineering Notebook Getting a Better Score

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Presentation transcript:

Engineering Notebook Getting a Better Score Mike King July 20-21, 2017

Agenda Overview of Notebook Scoring Why does the structure matter? Some Interesting Notebook Metrics Major Sections of the Notebook General Suggestions Section by Section

Why is an Engineering Notebook Important? Engineering and Technical Careers need to communicate Technical requirements, Operations concept, Design, Test approach and results, Quality assurance, Maintenance & user manuals, Business Careers need to communicate: Response to request for proposals, Marketing Approach Sell your ideas Justify your concepts

EN - Score % of Total

Major Sections of the Notebook Research Paper (13% of overall score) Design Process (57% of overall score) Many sections Including; Implementation, Brainstorming, Evaluation, Off/Def Strategies, SW/Sim, Safety, Support Docs. Quality & Completeness (30% of overall score) Average “Lost Points” for the “top” 8 teams (~8points, out of 30) Research Paper ~0.6 In 2016 Regionals, the top 10 teams were all within 1 point Design Process ~5 Contains seven sections, but ~60% (~3 points) lost from just two sections (Support Docs being the largest single loss of points) SW/Sim and Support Docs Quality &Completeness ~2 A difference of 2 points was the difference between 1st place and 4th place in the notebook judging for the 2016 RM BEST Hub competition

General Suggestions Start collecting information from day one Have someone assigned to manage the Engineering Notebook Write everything down Save everything! You can choose later what to actually put in the notebook Make sure info is in an obvious place in the Notebook Judges don’t have time to search around Currently, judges only look at specific sections related to what they are judging, so if info is in some other section, they won’t even see it Have well defined sections that are clear as to what they contain Having sections that directly relate to the areas mentioned in the Score Sheet is critical When describing lots of technical information, tables and charts are usually better than a lot of words Use a reference to Support documentation when you have a lot of backup data to support a statement Make sure you clearly reference where in the support documentation the info resides Just because the information is in the support documentation, doesn’t mean the judges will see it

Why does the structure matter? Good Structure is the easiest way to help the judges! Table of contents can then be the basic roadmap to find information

Why does the structure matter? (cont) Scoresheet EXAMPLE 1 1. Introduction 2 2. Impl of the Eng Design Process 3 Identify Problem or Need: 4 Establish Criteria and Constraints: 4 Analyze the Task: 4 Brainstorm Solutions: 6 Key Testing and Refining Results: 9 3. Analytical Evaluation of Design Alternatives 10 Analysis of Robot Design Elements Table: 11 The Lift: 21 Final Game Strategy 22 5. Off/Def Evaluation 24 Point scoring strategy: 24 Practicing Driving: 24 Interactions with other teams: 25 4. Software Design: 26 Simulink: 27 7. Safety 28 9. Research Paper 29 10. Support Documentation 33 EXAMPLE 2 Introduction: Our team Overview of Plan/Strategy The Build 1. The Arm 1.1. Original Idea 1.2. Second Idea/Built Idea 1.3. Final Build 2. The Front Wheel 2.1. Original Idea 2.2. Second Idea/Built Idea 2.3. Final Build 7. Programming 7.1. Programing errors and fixes to final program Marketing 8. The booth frame 8.1. Original Idea 8.2. Second Idea/Built Idea 8.3. Final Build 9. The Booth 10. Ways of Communication 11. T-shirt 12. Agriculture Research Paper 13. Safety 14. Budget Research Paper Implementation of Design Process Brainstorming Evaluation Off/Def Stategy Software/Sim Safety Support Docs Quality/Compl

Section by Section Research Paper Design Process Quality & Completeness

Research Paper (13%) Most Common Missing Information Relating topic to your local area Just mentioning Colorado, or your town, is not enough You need to document a meaningful connection Relating Topic to the current game In 2016 Eight Teams didn’t even have this section

Design Process (57%) Implementation of the Design Process Brainstorming Analytical Evaluation of Design Alternatives Offensive/Defensive Strategy Evaluation Software/Simulation Safety Support Documentation

Implementation of the Design Process Layout the process you will use Show evidence that the design process was used effectively A description of the design process used Document items generated in this phase Requirements Testing Brainstorming Evaluations etc

Brainstorming Not just sitting around and talking Decide on a brainstorming technique There are many to choose from Document your brainstorming Use tables and charts as well as text to show different ideas that were discussed Indicate how/why you rated ideas Document ideas that were thrown out during this phase, and why

Analytical Evaluation of Design Alternatives Method for choosing from the results of your brainstorming Descriptions of all alternative designs, even the ones you throw out Reasons for choosing the winner, as well as the losers A table of pros & cons for each idea is good here Use a grading system based on the pros & cons Any analysis you had to do to help decide on a particular course of action (Show your math!) Large/Small Wheels Use of gears to enhance torque Etc. What tools were used to aid in the evaluation And how did they help This section is greatly helped with tables/diagrams/charts/etc

Offensive/Defensive Strategy Evaluation Offensive Strategies This is where you need to describe how you determined which points you are going for, and why Some discussion of strategies that were discarded, and why, would also help Defensive Strategies This is usually the weakest section Just because the robots don’t interact, doesn’t mean there aren’t defensive measures Making sure the robot can maneuver around various items littered on the game floor Making sure the robot can extract itself from being stuck for various reasons Being able to avoid other robots, while still performing tasks Etc.

Software/Simulation Document the process that was followed to generate your software Simulation is where you will lose points if no advanced simulation techniques are used However, even if you have no simulation, it is only a total of 0.3 points overall You can get some credit if you discus simulation techniques, and what they can do for you You could also consider building a cardboard protoype that would allow you to get an idea of how it would fit on the field This is an example of “simulation”, and if you do something like this, make sure you write it up Debugging How did you accomplish this? (debug terminal, print to screen, real-time debugger, etc) Any tools used? Simulink, debuggers, etc.

Software/Simulation (cont) Show that program functionality implements your requirements Map to the rules that drove your design Map to the strategies that you developed Testing Have a process for testing Document it! Both the process and the actual test results Documentation to support statements This is where a lot of references to support documentation could be useful Detailed design Test results Etc. Include your code in an appendix so you can reference it

Software/Simulation (cont) Judges will be looking for “Consideration of good software design practices” Comments naming conventions design simplicity Modularity Portability etc. These can most easily be seen in the actual code If you just “state” that you did something, it will not be as good as being able to actually show the judge by referencing the code in the support docs.

Safety Describe your general process for making sure you are working in a safe environment List specific actions that were taken to implement safety Include all documentation that illustrates your safety Safety classes conducted Training material used Signatures on forms that show who took safety classes Etc.

Support Documentation Support Documentation was the most overlooked resource Have already mentioned many items that should go here Additional stuff not already listed in these charts Daily logs of activities Organizational Charts Meeting minutes

Quality & Completeness (30%) Have a documented set of criteria for your notebook Manager of the Notebook should make a final review Check for required items (see score sheet, as well as rules for a complete list) Table of Contents (with page numbers!) Standard Binder 1” margins Proper Cover sheet Etc. Check for “weird” formatting Inconsistent indenting Mixed fonts/sizes Words that are spelled correctly, but are not the correct word Make sure you have all the required sections Organized well Easy to tell in what sections the various information will be located