Data Pipeline Town Hall March 5th, 2015 The goal of the webinar is to provide updates on the Data Pipeline and current and upcoming collections. These webinars also provide a forum for districts, BOCES, and Administrative Units to have questions answered about Data Pipeline. We will begin the webinar shortly Dial in number is 1-866-764-6750 Data Pipeline support email is datapipeline.support@cde.state.co.us

Webinar Etiquette Mute Your Phone (*# Mutes and Un-mutes Individual Phones); many phones have a mute button on them. If you receive a call and need to pick up, please disconnect from the webinar. Otherwise, all town hall participants hear your hold music! We will hold the Q&A session at the end of the presentation: Type it in the Chat Box for a response OR Raise Your Hand: A presenter will call your name After your name is called, un-mute your phone and speak your question/comment Please be respectful of others time; we may need to have a separate conversation later to best help you 2

Introductions 3

Today’s Agenda Open Collections in Data Pipeline Special Education End of Year Civil Rights Data Collection Report Card March Directory 11th Grade Alt Student and Discipline Interchange Course Codes School Discipline and Attendance Teacher Student Data Link 4

Open Data Pipeline Collections 5

Open Data Pipeline Collections Year Round Directory 4 day school week application open RITS EDIS Periodic Report Card March (Closes April 3, 2015) All Interchanges are open 6

Open Data Pipeline Collections Snapshot 11th Grade Alternate Assessment (Closes May 15th) Student Interchange Directory RITS 7

Special Education End of Year 8

Indicator 8-Parent Involvement 14-15 CHANGES Indicator 8 - Parent Survey data requirements are the responsibility of the Administrative Units going forward Parent file NOT REQUIRED from AUs this year 9

Indicator 14-Post School Outcomes 14-15 CHANGES Indicator 14 Post School Outcomes data requirements are the responsibility of the Administrative Units going forward Student Address information NOT REQUIRED from anyone in the 14-15 collection Address fields may be left blank in Child file and Student Demographics files –this includes phone numbers and email addresses Please contact Cindy Millikin’s team with questions: Millikin_c@cde.state.co.us Imura_m@cde.state.co.us Bolger_o@cde.state.co.us 10

Updates 2014-15 timeline posted under Snapshots/Special Education End of Year-Deadlines Email with updates, timeline and more coming soon Change to the way Extended School Year Services is collected: Old definition: “Indicate if this student receives Extended School Year Services” New definition: “Indicate whether the IEP team determined the student eligible to receive Extended School Year Services” Still yes/no 0- NO 1- YES 11

Civil Rights Data Collection (CRDC) 12

Important information about CRDC Launch Date The new 2013-14 CRDC system will launch end of March 2015. Close date will be announced within the week. The official due date will be set no earlier than 75 days after the official launch. Approximately two weeks prior to the official launch of the CRDC system, your superintendent will receive a letter with the official due date. PCPs and ACPs will receive e-mail of the same. Colorado will produce a calendar with pertinent CRDC dates and information.

Important information about CRDC Launch Date (cont.) We would encourage you to use this time to gather the required data and begin to prepare your submission. Helpful information about preparing for the CRDC is available through the CRDC Resource Center at https://crdc.grads360.org, including flat file specifications and worksheets to prepare your data submission.

Important information about CRDC Launch Date (cont.) If you are new to the CRDC, the Resource Center contains a Starter Kit that provides several tip sheets and responses to frequently asked questions that you might have concerning the CRDC. The Starter Kit is available at https://crdc.grads360.org/#program/starter-resources

Important information about CRDC Launch Date (cont.) Two focused pieces of documentation OCR will provide: How to remove permissions for SEA data provision Step by step on how to avoid overwriting data

(844) 338-2732 CRDC Partner Support Center: CRDC Assistance CRDC@SANAMETRIX.COM 17

CRDC Resources Office of Civil Rights (OCR) http://ocrdata.ed.gov/ https://crdc.grads360.org Colorado Department of Education http://www.cde.state.co.us/datapipeline/civilrightsdatacollection http://www.cde.state.co.us/datapipeline/coloradodataprovisioncrdc 18

CRDC Integrated Math? Currently do not have integrated math included in our course mappings. How did you handle this in the past? Did not include Followed sequence Year 1 Algebra I Year 2 Geometry Year 3 Algebra II Do you have a preference for CDE mappings? 19

CRDC Thank you! We are almost there!!! Will continue to give updates Town Halls Points of Contact e-mails CDE website If anxious to start gathering data, provide red fields (data CDE does NOT have) 20

Report Card March 21

Report Card March Data Collection Walkthrough Contact Information: Dennis St. Hilaire datapipeline.support@cde.state.co.us Phone number 303-866-6840 Fax 303-866-6888 22

Directory 23

4 Day School Week Application Data Collection Walkthrough Contact Information: Dennis St. Hilaire datapipeline.support@cde.state.co.us Phone number 303-866-6840 Fax 303-866-6888 24

11th Grade Alternate Assessment for the Colorado ACT Snapshot Collection 25

11th Grade Alternate Test Materials Test materials are in the process of being printed and shipped. Please watch for their arrival in district and keep secure. Training Test Administrator / DAC Live Webinar Trainings March 11th 4:00-5:00 PM March 12th 3:30-4:30 PM Registration Links sent via listserv Upcoming March 10-31 – Create Final Snapshot and Roster Distribute materials to Test Administrators Test Window Opens April 1-24 Score entry April 28-May 7 LEAAPPROVER Webinar – April 21 8:00 AM (Registration Link will be sent via listserv) May 8th LEAAPPROVER submits to CDE by 5:00 PM 26

11th Grade Alternate Assessment for the Colorado ACT Contacts 5/26/2018 11th Grade Alternate Assessment for the Colorado ACT Contacts Linda Lamirande Exceptional Student Services Unit Accommodations & Assessment Specialist Lamirande_l@cde.state.co.us 303-866-6863 Tesia Swanstrom, Program Assistant Swanstrom_t@cde.state.co.us 303-866-6639 I’m Linda Lamirande and I am your contact person for the 11th Grade Alternate. Tesia Swanstrom is my program assistant and she will be handling the test materials.

Student and Discipline Interchange 28

Student Interchange Load once a month Administrative Units require this data for special education collections. Districts need to keep the data clean and updated 29

Discipline Interchange Districts please start loading Discipline Action Discipline Incident Administrative Units require this data for special education discipline collections. Districts are responsible for the data in the interchange 30

Course Codes 31

Statewide Course Codes 2014-2015 Course mappings schedule Replicate prior year courses Focus on secondary courses Map and load courses by Thursday, March 26th More information http://www.cde.state.co.us/datapipeline/standardcodesprojectdetails 32

School Discipline and Attendance (SDA) 33

SDA Status File Layouts, business rules and templates now available at: http://www.cde.state.co.us/datapipeline/safetyanddisciplineindicators Files should be ready for pilot testing in April 2015, please email me if interested (severson_a@cde.state.co.us) For assistance please contact Annette Severson at severson_a@cde.state.co.us 34

Identity Management Roles Roles have been created and are available for your Local Access Manager to assign: IdM Role Enables User to: SDA~LEAAPPROVER Finalize, Submit, Modify and View Data SDA~LEAUSER Submit, Modify and View Data SDA~LEAVIEWER View Data 35

SDA Overview Periodic collection in Pipeline 4 files: Discipline by Action File Firearm (GFSA) Discipline File Discipline by Student Demographic File Attendance Data File Collection is set to open Monday, May 11th and Close Friday, June 26th Exceptions may be allowed, if school(s) are in session on or later than due date. Please contact me if this is needed.

New Feature: No Reportable Incidents Page created and developed for testing Purpose is for districts to indicate whether a school has Incident data and/or Firearm data to report If a school is indicated (default is Yes) to have data to report, then error will be generated if no data is in corresponding submitted file 37

SDA File Overview 38

Discipline by Action File 5/26/2018 Discipline by Action File Count of Behaviors per school Most severe action taken per incident Only 1 student/incident reported Referrals to Law Enforcement reported in addition to most severe action taken if applicable Only report those behaviors which occurred in school during school year Each Behavior now has a code associated with it A record will be reported per behavior and school

Discipline by Action File: Behaviors Code Behavior Type 01 Drug Violation 02 Alcohol Violation 03 Tobacco Violation 04 1st, 2nd Degree or Vehicular Assault 05 Dangerous Weapons 06 Robbery 07 Other Felony 08 Disobedience/Defiant or Repeated Interference 09 Detrimental Behavior 10 Destruction of School Property 12 Other Violation of Code of Conduct 13 3rd Degree Assault/Disorderly Conduct

Reporting Incident Example 1 Discipline by Action File 1 Incident 1 Expulsion 1 Referral to Law Enforcement Discipline by Student Demographic File 1 White, Male, 7th grader, Non IDEA, Non 504, Non ELL Student Expelled with Services 1 Black, Female, 7th grader, Non IDEA, Non 504, Non ELL Student Expelled with Services 1 Hispanic, Female, 7th grader, Non IDEA, Non 504, Non ELL Student Expelled with Services 3 students expelled with Educational Services provided. These students were also referred to law enforcement for drugs

Reporting Incident Example 2 2 students fight and suspended (1 out of school and the other in school) Discipline by Action File 1 Incident of 3rd Degree Assault, Out of School Suspension Discipline by Student Demographic File 1 White, Male, 10th grader, Non IDEA, Non 504, Non ELL Student, Only 1 Out-of-School Suspended 1 White, Male, 9th grader, Non IDEA, Non 504, Non ELL Student, 1 In-School Suspended

Firearm (GFSA) Discipline File One record per school and firearm weapon with counts of actions taken. If there are no firearms to report for a school, no record will be needed in file (based on No Reportable Incidents screen) 3 types of Firearms reported Handgun - Rifle/Shotgun - Other Firearm Expulsions reported are a subset of Dangerous Weapon Expulsions reported

Firearm (GFSA) Discipline File # of students brought or possessed firearm by type # of student expelled # of students disciplined in an action other than expulsion # of students in another type of removal # of students in which no action was taken All by IDEA/Special Education status and School Code

Firearm (GFSA) Discipline File Flowchart (A) Brought or Possessed at School (B1) Expelled (C1) Less Than Mandatory One Calendar Year (D1) Referred to Alternative School/Program (C2) Full Mandatory One Calendar Year (D2) Referred to Alternative School/Program (B2) Other Discipline Action (suspensions, etc) (B3) Remove Other (death, incarcerated, etc) (B4) No Action Taken

Discipline by Student Demographic File One record per subset of students disciplined by school More detailed information on students disciplined: Ethnicity/Race Gender Grade Level IDEA/Special Education status Section 504 Status ELL Status Counts of students by action taken

Discipline by Student Demographic File: FAQs Unduplicated count of the students: If 1 student receives 3 in-school suspensions and expelled with services once, he/she would be reported as: 3 in the in-school suspensions 1 in the expulsions with educational services 1 in the unduplicated count of students disciplined Habitually Disruptive: No longer required – please report as 0 in all records

Reporting Incident Example 1 Discipline by Action File 1 Incident 1 Expulsion 1 Referral to Law Enforcement Discipline by Student Demographic File 1 White, Male, 7th grader, Non IDEA, Non 504, Non ELL Student Expelled with Services 1 Black, Female, 7th grader, Non IDEA, Non 504, Non ELL Student Expelled with Services 1 Hispanic, Female, 7th grader, Non IDEA, Non 504, Non ELL Student Expelled with Services 3 students expelled with Educational Services provided. These students were also referred to law enforcement for drugs

Reporting Incident Example 2 2 students fight and suspended (1 out of school and the other in school) Discipline by Action File 1 Incident of 3rd Degree Assault, Out of School Suspension Discipline by Student Demographic File 1 White, Male, 10th grader, Non IDEA, Non 504, Non ELL Student, Only 1 Out-of-School Suspended 1 White, Male, 9th grader, Non IDEA, Non 504, Non ELL Student, 1 In-School Suspended

Reporting Incident Example 3: Unduplicated Count Focus Provide an unduplicated count of students involved reported incidents. Regardless of how many times a student is counted for any category within the Discipline by Student Demographics file, only count the student once in the unduplicated count of students disciplined. Same Student, counted once in the Unduplicated Count of Students Disciplined field Same Student, counted multiple times in Discipline by Student Demographics File

Attendance Data File One record required per school Same data collected in previous years by school: Length of school year Total days attended by students Total days excused by students Total days unexcused by students Total possible attendance days Number of students truant four or more days in a month Number of students truant ten or more days in a school year Number of students truant for both conditions listed above

Attendance Data File: Relationship Equation Student Total Days Attended Student Total Days Excused Absent Student Total Days Unexcused Absent Student Total Days Possible

Habitually Truant Definition A child between 6 and 17 years of age having four unexcused absences from public school in any one month or ten unexcused absences from public school during any school year. Absences due to suspension expulsions is considered excused absences.

Habitually Truant Counts 3 fields capture this required data: Truancy: Four or more days in any one calendar month Truancy: Ten or more days in one school year Truancy: Met both conditions Students are to be reported in only 1 category per school as applicable

Reporting Habitually Truancy Example 1 count of Truancy: 4 or more Days in one calendar month Unexcused Absences for Sally in March. (Total Unexcused Absences in the School year is less than 10)

Reporting Habitually Truancy Example Month # Unexcused Absences for Shirley Aug Sept 1 Oct Nov Dec Jan Feb March 2 April May 4 TOTAL 10 1 count of Truancy: Met Both Conditions

SDA - Review File Layouts, Definitions, Business Rules and Templates posted: http://www.cde.state.co.us/datapipeline/safetyanddisciplineindicators Contact: Annette Severson at: severson_a@cde.state.co.us Timeline: Pilot: April (please email me if you are interested in being a testing district) Trainings : April and May (TBD) Opens Monday, May 11th Closes Friday, June 26th

Teacher Student Data Link 58

Schedule Interchange: Snapshot: TSDL 101 Webinar: Opened Fall 2014 for the 2014- 2015 school year Will remain open throughout the year Snapshot: Opens Monday, April 13th 2015 Finalize by Friday, August 28th 2015 TSDL 101 Webinar: Wednesday, February 4th 10-11 am Wednesday, February 18th 10-11 am 59

Deadlines Friday, March 13th 2015 – at least 1 TSDL file submitted Friday, March 27th 2015 – both TSDL Files submitted Friday, April 10th – at least 1 TSDL file error free Friday, May 1st – both TSDL files error free Friday, May 8th – TSDL Snapshot created Friday, May 29th – TSDL Snapshot error free Approvals can be completed once snapshot is error free but no later than August 28th 2015 to accommodate any updates needed throughout the summer. 60

Prior to Submitting TSDL Files Student Data must be submitted in Student Interchange Files All students in TSDL Files must be in the student interchange Staff Data must be submitted in Staff Interchange Files All educators in TSDL Files must be in the staff interchange All Local Course Codes must be Mapped to the Standard Course Codes, deadline of March 26th 2015 61

2014-15 Updates Course Instructor file – remains the same as 2013-14 file Course Enrollment file – remains the same layout as 2013-2014 Course Completion Status will now be required for 9th – 12th grade students. 62

TSDL Resources TSDL Interchange Documentation found at: http://www.cde.state.co.us/datapipeline/inter_teacherstudent TSDL Snapshot Documentation found at: http://www.cde.state.co.us/datapipeline/tsdl Contact: DataPipeline.Support@cde.state.co.us Chris Vance – vance_c@cde.state.co.us Annette Severson – severson_a@cde.state.co.us 63

Next Town Hall: Thursday, March 12th, 2015 9a.m.-10a.m. 64