Introducing Connect Jamie Sonsini Office of Information Systems & Technology November 2012

What is Connect? Microsoft Office 365 at UCSB Services in the Microsoft “cloud” Services and Support at UCSB Phase 1 – Coming in 2013 Phase 2 – To Be Discussed

How Did We Get Here? IT Planning Group Calendar Work Group October 2010 Report to IT Board October 2011 Proof of Concept Group January 2012 Report to IT Board July 2012

In July 2012… UCSB Connect And like on any voyage…there could be waves….

Who Will Use Connect? All-In Calendar-Only Cross-Calendar Use Connect for Email & Calendaring Migrate Email to Connect Calendar-Only Use Connect for Calendaring (only) Use Departmental Email Service Cross-Calendar Administrative Services, Student Affairs & Communications Services

All-In Departments I-Mail Customers Academic Senate Athletics Budget and Planning Capps Center Chicano Studies Institute College of Creative Studies Extended Learning Services Institutional Advancement MESA Office of Academic Personnel Office of Education Partnerships Office of Equal Opportunity & Sexual Harassment Office of Executive Vice Chancellor Office of the Ombuds OIST Administration OIST Computing Infrastructure (IS&C) Orfalea Center Physical Activities & Recreation Summer Sessions  

All-In Departments IC-Departmental EMail Customers Bren School of Environmental Science & Management Center for Black Studies Department of Economics Department of Geography Earth Research Institute Education Abroad Program Institute for Social, Behavioral, and Economic Research  Office of Academic Programs Office of the Chancellor Office of Research Office of Technology and Industry Alliances Marine Science Institute Materials Research Laboratory  

Calendar-Only Individuals From… California Nanosystems Institute College of Engineering College of Letters and Science Graduate School of Education Institute for Theoretical Physics Instructional Development Institute for Terahertz Science and Technology Library Nat'l Center for Ecological Analysis & Synthesis Office of Information Technology Solid State Lighting & Energy Center

Who Will Support Connect? Departmental Support – Tier 1 End User Training & Support Workstation Client Installation & Configuration Central Support – Tier 2 Support for Tier 1 Tenant Administration* * Sharing U-Mail Tenant Administration

Connect Features Email Calendar Contacts Tasks

Connect Accounts Account Storage Suggested System Limits Plan 1 - 25 Gigabytes ($0/Year) Plan 2 – Unlimited Storage ($25/Year) Suggested System Limits Inbox folder: 100,000 items Sent Items folder: 100,000 items Deleted Items folder: 100,000 items Calendar: 10,000 items Contacts: 10,000 items

Connect Email

Email to All-In User * @UCSB.EDU name reservation system? Jane.Doe@ucsb.edu Connect Inbox Jane@Dept.ucsb.edu * @UCSB.EDU name reservation system?

Email to Calendar-Only User Connect Inbox Jane.Doe@ucsb.edu Forward? Department Inbox Jane@Dept.ucsb.edu

Connect Email

iPhone, Android, Blackberry Email

Email Limits Email Message: 25 MB Max Number of Recipients/Email: 500 Max Number of Recipients/Day: 1,500 Message Send Rate: 30 Messages/Minute

Connect Calendar

What’s A Calendar? Oracle Calendar Exchange Calendars VS

The Process… Accept Invitation Invitation Invitation Reply Update

Initiating a Meeting Note: Always Schedule with @UCSB.EDU Address

Checking Free/Busy

Calendar Sharing

Cross-Calendaring

Publishing Your Calendar

iPhone, Android Calendar

Calendar Migration Plans Individual Calendar Data Migrated to… Connect Student Office 365 (U-Mail) Local Exchange Calendars Resource Calendar Data Migrated to…

Connect Contacts & Tasks

Connect Contacts

Connect Tasks

From Here… Updating our Web Site More presentations…. www.connect.ucsb.edu More presentations…. Next Topic: Calendaring and Scheduling with Connect Technical Presentations Next Topic: Email & Calendar Migrations

Questions?