Wearin’ the T-Shirt Lisa Kulczak Associate Registrar, Curriculum Management University of Arkansas T4.10 February 14, 2017

University of Arkansas Founded in 1871 as a land- grant college and state university 4-year public institution consisting of 10 schools and colleges Degrees granted: baccalaureate, master’s, doctoral, and professional Student population 27,194 (Fall 2016)

Curriculum at the U of A Over 210 academic programs offered Nearly 5,000 active courses on the books Over 300 program changes for the last academic year Nearly 1,200 course changes in the last academic year Three catalogs published annually

Curriculum Management in 2008 Course Changes Program Changes Java-based application developed in-house Moved course proposals through workflow Used nearly 15 years “Electronic” program change form Protected Word document submitted and routed via email Hard copies printed for appropriate signatures at multiple campus committee meetings Catalog Updates Colleges/departments edited Word documents Updates made in current content management system (RedDot)

Curriculum Management now Use third-party curriculum management system Course and program updates integrated with catalog updates Published 2013-2014 catalogs with new software Went live with course change module in spring 2014 Went live with program change module in fall 2014 Course Changes Catalog Updates Program Changes

Wearin’ the T-Shirt (aka What Have We Learned?) Be open to changing your current curriculum forms! Insist on knowing how the new system uses the data you send…. Re-evaluate your policies and procedures…. Any data “clean-up” has to be done in two systems—your SIS and the curriculum software…. Know your data!

If We’d Only Known…. Pats on the Back…. Responsive forms, tailored to our institutional policies/practices Some form functionality didn’t quite work as expected Buy-in from colleges and administration Meshing our forms with state required documentation User-friendly system Workflow Granular units in program management Extracts and data syncing Extracts—what to include and what to exclude Catalog more accurate than ever Extract for program module Training/training documentation Order of implementation

Questions? Thanks for attending! Lisa Kulczak Associate Registrar, Curriculum Management University of Arkansas, Fayetteville (479) 575-7456 lkulcza@uark.edu