FastFacts Feature Presentation

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Slide 1 FastFacts Feature Presentation August 9, 2016 © 2016 The Johns Hopkins University. All rights reserved. To dial in, use this phone number and participant.

FastFacts Feature Presentation

FastFacts Feature Presentation

FastFacts Feature Presentation

FastFacts Feature Presentation

FastFacts Feature Presentation

FastFacts Feature Presentation

FastFacts Feature Presentation

FastFacts Feature Presentation

FastFacts Feature Presentation

FastFacts Feature Presentation

FastFacts Feature Presentation

FastFacts Feature Presentation

Presentation transcript:

FastFacts Feature Presentation January 08, 2014 To dial in, use this phone number and participant code… Phone number: 888-651-5908 Participant code: 182500 To participate via VoIP… You must have a sound card You must have headphones or computer speakers © 2012 The Johns Hopkins University. All rights reserved. 1

Reviewing the Current Supervisor Field Today’s Topic We’ll be taking a look at… Reviewing the Current Supervisor Field 2

Today’s Presenter Nicole Walker Supervisor HR/Payroll Shared Services 3

Session Segments Presentation Nicole will address reviewing and updating your employees current supervisor field. During Nicole’s presentation, your phone will be muted. Q&A After the presentation, we’ll hold a Q&A session. We’ll open up the phone lines, and you’ll be able to ask questions. Nicole will answer as many of your questions as time allows. 4

Contact Us If you would like to submit a question during the presentation or if you’re having technical difficulties, you can email us at: fastfacts@jhu.edu As noted earlier, we will be watching out for your questions and concerns through our e-mail account: fastfacts@jhu.edu We will also be monitoring three instant message services during the presentation. So you can communicate with us on GoogleTalk, AOL Instant Messenger, and Microsoft’s MSN product. For GoogleTalk, the screen name is HopkinsFastFacts@gmail.com On AOL Instant Messenger, the screen name is HopkinsFastFacts On MSN, use FastFacts@jhu.edu Remember, you can use these services for your questions and to report any difficulties you might be having with the system. 5

Survey Survey At the end of this FastFacts session, we’ll ask you to complete a short survey. Your honest comments will help us to enhance and improve future FastFacts sessions. 6

How To View Full Screen Click Here

Reviewing the Current Supervisor Field

Agenda Review the current supervisor field through: Employee Master Data Report in BW Organizational Staffing and Display Report (PPOSE) from your SAP Easy Access Menu Review ways to update the current supervisor field

BW Reporting Open BW Report Center Under JH Report Library -> Human Resources -> Personnel Admin -> General Employee, select Employee Master Data by Date Open BW Report Center, by clicking on your SAP icon, putting in your necessary logging information, then you should see BW Report Center tab To get to the report (read above) * You can also get directly to any report if you enter the report name in the search field down below as well. Many BW Human Resources reports offer Current Supervisor as a Free Characteristic, or within Properties of the Employee or Position.

BW Reporting Now you will enter your search parameters on the variable screen Click the selection box next to Employment Status. Choose LOA With Pay, LOA Without Pay, Active, and Temporarily Inactive. In the Organizational Unit field, you will need to enter all the org unit numbers that your area uses. Click Insert Row to add multiple org unit numbers. Select your personnel area. For Key Date, choose the last day of the previous month. Your completed variable screen should look like this:

BW Reporting Select to double check your report is filled out correctly Then select and your report will start generating Your report will then open Under Free Characteristics, add the Current Supervisor to the report by clicking Drilldown in the Rows. If you wish to export this file to excel, you can do so by under Printing choosing Print to Excel. Then review the Current Supervisor field for accuracy. This may take some time. Many BW Human Resources reports offer Current Supervisor as a Free Characteristic, or within Properties of the Employee or Position.

BW Reporting Results from the BW report Here is the screen shot of the data you will see in your report/ Also to point out if you have a supervisor position number assigned to an employees position. But the supervisory has left. However, you plan on filling the same supervisory position. You will not need to update the employees position. However, if the supervisory position number is changing, then you will need to update the employees position. Otherwise, you will not need to do anything. Once the supervisory position gets refilled, it will automatically populate with the new supervisor name on the employees position.

Organizational Staffing and Display Open SAP, select the ECC tab SAP Easy Access Menu, type “PPOSE” in your transaction box

Organizational Staffing and Display Select Organizational unit, delete the asterisk and enter your org unit number.

Organizational Staffing and Display Double click your Org Name at the bottom left of your screen, then select “Go to” and then select the “Staff Assignments (List)”

Organizational Staffing and Display Review the Superior column to verify that the supervisor information is correct and up to date.

Updating Current Supervisor Information Position Maintain/PAC ISR

Updating Current Supervisor Information If you have 25 or more changes, you may use our “Supervisor Field Update Form” on our website (Forms -> HRSS -> Supervisor Updates)

Useful Links HR/Payroll Shared Services website: http://ssc.jhu.edu/hr_payroll/index.html Reviewing the Current Supervisor Field PDF: http://ssc.jhmi.edu/hr_payroll/DataFiles_HR_Payroll/supervisor_field.pdf Supervisor Field Update Form (25 or more updates) http://ssc.jhmi.edu/hr_payroll/DataFiles_HR_Payroll/supervisor_updates.pdf JHU Position Maintain Hints http://ssc.jhmi.edu/hr_payroll/DataFiles_HR_Payroll/jhu_position_maintain%20hints.pdf 20

Q&A We’re going to open the phone lines now! There will be a slight pause, and then a recorded voice will provide instructions on how to ask questions over this conference call line. We’ll be answering questions in the order that we receive them. We’ll also be answering the questions that were emailed to us during the presentation. If there’s a question that we can’t answer, we’ll do some research after this session, and then email the answer to all participants. 21

Thank You! Thank you for participating! We would love to hear from you. Are there certain topics that you would like us to cover in future FastFacts sessions? Would you like to be a FastFacts presenter? Please email us at: fastfacts@jhu.edu 22

Survey Before we close, please take the time to complete a short survey. Your feedback will help us as we plan future FastFacts sessions. Click this link to access the survey… http://connect.johnshopkins.edu/fastfactssurvey/ Thanks again! 23