Botalista Software Presentation Workshop: Botalista Software Presentation PS 8b – 14:30 – 16h00 Palese R. & C. Boillat: Botalista an open source tool to manage botanic gardens collections Vivent D.: B & B, Bordeaux & Botalista Bray L.: Botalista, a powerful holistic data management system built by the French speaking botanic gardens Randin Ch.: How to enter into the Digital Era when being a mid-sized herbarium PS 9b – 16:30 – 18h00 Eggenberg S.: Linking data from Botalista to the web-based data centre Info Flora Palese R. & C. Boillat: Botalista use cases presentation

botanic garden collections An open source tool to manage botanic garden collections Palese Raoul & Boillat Cyril With the support of:

What kind of informations to manage at the CJBG… excluding the library Management of the G herbaria (6,000,000 specimens) Management of living collections (16,000 specimens) Production of the Index seminum Management of the seed bank Management of several scientific projects (checklists, floras, conservation, … The SIBG: a single IS for sharing information between these five poles Palese, R. & C. Boillat – 2017 July 29th – p.1/16

The SIBG: An information system to rEbuild Specific management applications php Main management application (SIBG-JIC) Java – 10 years old Senescent branch Dissemination applications php Work processes Main management application Oracle – Forms – 20 years old A single database Oracle Dead branch Senescent trunk Complete redesign of SIBG Palese, R. & C. Boillat – 2017 July 29th – p.2/16

The Convention between Geneva and Paris Realize functional evolutions of the SIBG-JIC software adapted to the needs of the City of Paris Install the SIBG-JIC at the City of Paris Collaborate to establish the specifications for a new open source tool to manage botanic garden collections Palese, R. & C. Boillat – 2017 July 29th – p.3/16

Strategy adopted Redefine a global IT architecture Conserve the work processes Define modules for each main work process Elaborate specifications by modules IT developments realized at the CJBG Palese, R. & C. Boillat – 2017 July 29th – p.4/16

Why working by module Iterative deployments Workshops by module with partners Specifications by modules Provide users module by module Easily scalable application A new module  new functionalities Application adapted to the needs of institutions Users will be able to install the modules according to their needs Palese, R. & C. Boillat – 2017 July 29th – p.5/16

Administration modules The botalista modules Floras management Herbaria management BOTA-BIB Bibliography BOTA-DOC Documents Images BOTA-REP Reportings Transversal modules BOTA-MAP Spatial BOTA-MOB Mobility BOTA-HER Loans and storage BOTA-FLO Floras BOTA-TAX Taxa BOTA-EXC Purchase-Gifts-Exchanges BOTA-NOM Nomenclature BOTA-PART Herbarium specimens BOTA-ACQ Accessions BOTA-PER Persons (authorities, collectors, determinators, etc.) BOTA-COR Correspondents BOTA-REC Field collections BOTA-BS Seed bank BOTA-CMD Plant material orders BOTA-IS Index seminum BOTA-CULT Living specimens BOTA-COL Thematic collections BOTA-TIME Timesheets BOTA-ADM Administration Administration modules Living collections management BOTA-VIS Tours BOTA-ANI Zoo Add-on modules BOTAVISTA Dissemination tool Compulsory dependency Palese, R. & C. Boillat – 2017 July 29th – p.6/16

AVAILABILTY OF MODULES BOTA-FLO Floras BOTA-MOB Mobility Floras management Living collections management BOTA-BIB Bibliography BOTA-DOC Documents Images BOTA-IS Index seminum BOTA-COL Collections BOTA-BS Seed bank BOTA-TAX Taxa BOTA-COR Correspondents BOTA-CMD Plant material orders BOTA-PER Persons (authorities, collectors, determinators, etc.) BOTA-ACQ Accessions BOTA-REC Harvests BOTA-NOM Nomenclature BOTA-CULT Cultures BOTA-MAP Spatial Transversal modules Herbaria management BOTA-PART Herbaria specimens BOTA-HER Loans and storage BOTA-REP Reportings BOTA-EXC Purchase-Dons-Exchanges BOTA-VIS Tours BOTA-ANI Zoo BOTA-TIME Timesheets BOTA-ADM Administration Administration modules Add-on modules BOTAVISTA Dissemination tool Available at the end of 2020 Available at the end of 2019 Available at the end of 2017 Already available Available at the end of 2018 Palese, R. & C. Boillat – 2017 July 29th – p.7/16

Botalista and the World Flora online project Target 1 - 2020 An on-line flora of all known plants - WFO project - Necessity for the WFO to have a tool for managing its nomenclatural backbone Palese, R. & C. Boillat – 2017 July 29th – p.8/16

Botalista and the World Flora online project Taxonomists Staging database Nomeclatural backbone Ingestion & Treatment Nomeclatural backbone Content Descriptions, keys, distribution maps, images, etc. Flora projects Web portal Botalista community Scientists Public community Palese, R. & C. Boillat – 2017 July 29th – p.9/16

Botalista… an institutional project Botalista has to fulfill the needs of the collaborators of an institution as well as their external partners CJBG site local mobile Collaborators not on site Worldwide External partners Palese, R. & C. Boillat – 2017 July 29th – p.10/16

Botalista… a regional project Botalista must be able to manage data from different botanical gardens on a single instance and meet their needs local mobile Palese, R. & C. Boillat – 2017 July 29th – p.11/16

Botalista… a national project For gardens wishing to remain in control of their data, Botalista must nevertheless be able to meet their management needs and information sharing between gardens at the national level BOGA queries the webservice provided by the CJB that interests the former CJB returns the informations requested by BOGA Webservices Palese, R. & C. Boillat – 2017 July 29th – p.12/16

Botalista… an international project For gardens wishing to remain in control of their data, Botalista must nevertheless be able to meet their management needs and information sharing between gardens at the international level Webservices Palese, R. & C. Boillat – 2017 July 29th – p.13/16

Hosting solutions Backups Provider servers Administration or institutional servers Backups Administration servers Palese, R. & C. Boillat – 2017 July 29th – p.14/16

Some screenshots Palese, R. & C. Boillat – 2017 July 29th – p.15/16

And thank you for your attention ! Many thanks to my IT team: Cyril Boillat Laetitia Dallinge Gaël Boquet Ana Domingos Antoine Magnin And to the “beta-tester”: Beat Bäumler (CJBG) Jonas Duvoisin (CJBG) Vincent Lipa (Paris) Dominique Vivent (Bordeaux) Laura Kassen (Bordeaux) And thank you for your attention ! Palese, R. & C. Boillat – 2017 July 29th – p.16/16