Tarrant County Criminal Courts Phase 1 Implementation Monthly Status Meeting January 7, 2017

Project Briefing Matt & Scott Key Items Matt & Scott Agenda Project Briefing Matt & Scott Key Items Matt & Scott Monthly Status Bryan & Katrina Budget Matt & Scott Questions Team 2

Key Items Financials As-Is Process Review Microsoft NAV Functional Analysis Cost Analysis 3

Monthly Status - Current 4

Monthly Status - Accomplishments Functional Process Mapping Case Initiation Activities Functional Owners reviewed To-Be Documentation in preparation for the To-Be collaborative session. Conducted Case Initiation Baseline Training Conducted To-Be Collaborative Sessions Criminal Case Group 1 Activities Completed the As-Is Visios Completed the As-Is Visios Collaborative Sessions Criminal Case Group 2 Activities Started As-Is observations 5

Monthly Status – Accomplishments cont. Implementation Plan Conducted Training Assessment collaborative meetings to discuss training issues / options Started analysis of Assessment information Drafted highlevel timeline of Phase 2 Implementation Plan Judicial Portal Conducted a collaborative review session with Tarrant County Courts representatives and with IT 6

Monthly Status – Upcoming Activities Functional Process Mapping Complete Criminal Case Group 1 Detailed To-Be documentation Start Financial As-Is observations Continued Criminal Case 2 As-Is observations. Start Bond Portal As-Is observations Submit the Judicial Portal Whitepaper for acceptance Review Project Charter Phase 2 Implementation Plan Create Draft Implementation Plan Conduct Implementation Plan Collaborative Review Session 7

Monthly Status – January Meetings 8

Monthly Status – Issues / Risks Summary Status Probability Impact Dimension Risk Index Chasing Perfect System Open Low: 25% 2 Scope 0.75 Challenge to Change Mod: 50% Operational 1.5 FPM Onsite Environment Access Issues FPM Scheduling Continuing Past Personnel Availability Date High: 75% 3 Cost 6.75 Conflicting Instructions of Task Treated Very Low: 5% 1 Quality 0.05 Tunnel Vision on Individual Role Working with Third Party Vendors External Delays in Decisions Schedule Timely Access to Critical Resources Legislative Changes 4.5 Complex FPM Scheduling Potential Attrition Nov. Elections Could Impact Stakeholder Governance Closed 9

Monthly Status – Issues / Risks 10

Monthly Budget – TechShare 11

Cumulative Budget – TechShare 12

Monthly Budget – Tarrant County 13

Cumulative Budget – Tarrant County 14

Tarrant County Criminal Courts Phase 1 Implementation Monthly Status Meeting January 6, 2017

Tarrant County TechShare.Court Development Project Monthly Status Meeting January 6, 2017

Status Sprint 17 completed today 1/6. Includes: Case Dashboard, Prosecutor Assignment interface, Court Wheel, Mass Docketing We will publish the results on Tuesday of next week Available to deploy in Tarrant early next week Sprint 18 will start on 1/9 and will be completed on 1/27 Plan: https://jira.cuc.org/secure/RapidBoard.jspa?rapidView=91&view=planning Working on Technical Design for E-File Texas Integration Development activities to begin for Judicial Portal 2.0 Start on 1/16 and will be completed 3/31 Focus on Two-Way Integration Enabling Common Workflows in The Courtroom Development activities to begin for EDR Gateway Development Start on 1/16 and will be completed 4/21 Enable management of EDR Reporting to DPS ER3 Development activities to begin for Bond Portal in April 17

Tarrant County TechShare.Court Development Project Monthly Status Meeting January 6, 2017