Payroll Department New Substitute Orientation 2016 - 2017 Type in your team project name Insert a copy of your company name & logo if you have it List the team lead and team members It is also good to reference your Process Owner and the Champion (they could be the same person).

Located in the Central Office Annex Building Payroll Contact Information 5358 W. Commerce Located in the Central Office Annex Building Payroll Main Line: 444-4559 Fax: 444-4554 Jason Martinez Payroll Supervisor Nina Cisneros Payroll Specialist ext. 7031 ncisneros@eisd.net Mary-Helen Flores Payroll Specialist ext. 7027 mflores@eisd.net Bertha Solis Payroll Specialist ext. 7030 bsolis@eisd.net Sonia Trevino-Chacon Payroll Specialist ext. 7023 schacon@eisd.net Matilda Gomez Calculation Specialist ext. 4559 matilda.gomez@eisd.net

Clocking In on TimeClock Two Options Desktop Wall Station

Clocking In on the Desktop On-Screen TimeClock Double Click On-Screen Icon Click on “Clock In”

On-Screen Time Clock Enter your 6 digit Employee ID Number & Click “OK” 009997 Your name, time, and date will appear as below, then click “Continue”

On-Screen Time Clock Select “FULL DAY” or “HALF DAY” According to assignment selected on AESOP Click “Ok”

On-Screen Time Clock Select Campus by Clicking on “+”

On-Screen Time Clock Listing of all Teachers will appear Select the Teacher for your assignment Then click “Ok”

On-Screen Time Clock You have completed Clocking In

Clocking Out on the Computer Click on “Clock Out” Double Click On-Screen Icon

Clocking Out on the Computer Enter your 6-Digit ID Number Click “Ok” 009997

Clocking Out on the Computer Your Name, Time, and Date will appear Click “Continue”

Clocking Out on the Computer You are done Clocking OUT

Time Clock -- Wall Clock F 1 Scroll Up Clock In Clock Out F 2 Scroll Down No Esc Yes Enter

Clocking In & Out on Wall Clock

Clocking In Steps on Wall Clock Press “Clock In” Swipe your ID Badge or enter your 6 Digit ID Number and Press “Enter” Select Job Code FULL DAY HALF DAY Select your Campus and Press “Enter” Select your Teacher and Press “Enter” Done

Clocking Out Steps on Wall Clock Press “Clock Out” Swipe your ID Badge or Enter your 6 Digit ID Number Press “Enter” Done

I FORGOT TO CLOCK IN…WHAT DO I DO?

Double Click On-Screen Icon Forgot to Clock In Click on “Clock Out” Double Click On-Screen Icon

Forgot to Clock In Enter your 6-Digit ID Number Click “Ok” 009997

Forgot to Clock In Click on “Yes”

Forgot to Clock In Enter: Date Time Job Code Note

Forgot to Clock In Click on “Continue”

Forgot to Clock In You are done Clocking IN and OUT

Reviewing & Approving Your Time Click on “View” Double Click On-Screen Icon

Reviewing & Approving Your Time Enter: Employee I.D. Number 6 – digit number Click: “Ok”

Verify your name. Click: “View” button

Click On “Hours”

All Work Days for the Week Use “<<” to View Previous Week Click to View Previous Week

To Approve Time Click on Box – Blue - Check Mark

You can add a “Note” for Payroll Specialist Click on “Note” Button & Enter Note 2nd Enter Note 3rd Click Ok 1st Click on Note

All Time is Approved Click on “Close”

Click on “Ok”

Projected Payroll #1 November 23, 2016 Will be paid for working November 12 – 18 will be paid on December 9, 2016

Projected Payroll #2 December 23, 2016 Will be paid for working December 10 – 16 will be paid on January 6, 2017

Projected Payroll #3 March 17, 2017 Will be paid for working February 25 – March 3 March 4 – 10 will be paid on March 31

IMPORTANT NOTES Sign the AESOP Substitute Sign-In Sheet Clock In & Out Job MUST be in AESOP Your Job should always appear on Sign-In sheet. Make additional notes on Sign-In sheet if needed. Conflicts will cause pay discrepancies. Clock In & Out Review and Approve Your Time “Long-Term” pay will start on 11th day of same job. Write “LT” on AESOP Sign-In sheet each day of the job. Payday schedule is on Payroll Dept. Web-Site

Direct Deposit It’s convenient and hassle-free. Fill out a Direct Deposit enrollment form and submit it to the Payroll Department along w/a voided check to complete your enrollment. Able to send deposits to multiple accounts.

Direct Deposit Form

W-4 Changes Changes to exemptions/withholdings on your W-4 need to be submitted by the first week of the month to take effect on the next Bi-Weekly pay date. Changes to your name and/or address need to be made on your W-4 and submitted to the Human Resources Department

QUESTIONS ?