Distribution WFP Logistics, We Deliver

Lesson Plan: Distribution LEARNING OBJECTIVES: By the end of the session, participants will be able to: Describe the distribution system types, selection criteria and cost implications Describe the considerations for distribution planning and setup Describe the various distribution layouts and actors involved in the distribution cycle Structure Timing Activities Introduction 5 minutes Explain lesson objectives Distribution Systems 10 minutes Who to distribute to, distribution types, selecting a distribution system and elements and cost implications for distribution Distribution Planning Outline the planning process, frequency, considerations, resource requirements, and coordination of preparing for a distribution Setting up and Conducting a Distribution Outline the design of the layout of the site to setting up the site, registration of beneficiaries, security considerations and post distribution activities Exercise: Distribution Planning 30 minutes In Groups, define important considerations in each phase for preparing a distribution Distribution Layouts Discuss the various types of distribution layouts (single flow, multiple flow, segregated flow) pros and cons for each and reasons for selecting each type Actors involved throughout the Distribution Process Outline the various actors (beneficiaries, community leaders, NGO, INGO, RCRC), and interactions and what to expect from them in a distribution  Lesson End/Plenary EVALUATION / RECAP QUESTIONS: The facilitator should ask the questions below, or similar questions to the class to recap the lesson to ensure participants have understood the lesson content. What are the different types of distributions and when are they used? What are the keys for a successful distribution? What are the 2 main things to control during a distribution? Total Lesson Length 90 minutes   This slide is for the facilitators reference only. This slide should be hidden from the workbook and from the class presentation DO NOT PRINT IN WORKBOOK DO NOT DISPLAY IN CLASS

Lesson Objectives By the end of this lesson, you will be able to: 1 Describe the distribution system types, selection criteria and cost implications 2 Describe the considerations for distribution planning and setup 3 Describe the various distribution layouts and actors involved in the distribution cycle

Who Do You Distribute To? Blanket distribution Targeted distribution

Type of Distributions Distribution Type 1: To groups through the group leadership Distribution Type 2: To groups of heads of families Distribution Type 3: To individual beneficiaries or individual heads of families

Selecting a Distribution System Min Individual heads of families (Type 3) Max Level of control by the population Resources needed to implement system Groups of heads of families (Type 2) Groups through the leadership (Type 1) Max Min

Elements of Distribution & Cost Implications Cost of goods Shipping Costs Internal Transport Costs External Transport Costs Order Processing Costs Customs Handling Costs Storage Costs (Dist Site) Distance/Process Stages Cost/Value of Goods

Distribution Set-up Involvement of local stakeholders Beneficiary Involvement Assessment Frequency Registration Method Site & Planning Waiting Area Set-up Flow Stocks Equipment Facilities Supplies Specification Sourcing Lead-time Customs Transport Storage Distribution Plan produced Staffing Security Distribution Reporting and Monitoring

Exercise: Distribution Considerations What you think are the most important considerations for the following: Preparation and planning Arrival and Set-up Registration of beneficiaries Security Layout Discussion DO NOT PRINT IN WORKBOOK

Preparation Planning Type & Frequency Special Considerations Layout Registration & Distribution Security Post Distribution Type & Frequency Special Considerations Distribution Plan Distribution Schedule Link to Programme Resource Requirements

Preparation Planning Location Cooperation & Coordination Beneficiary Layout Registration & Distribution Security Post Distribution Location Cooperation & Coordination Beneficiary Participation Timing Information Sharing Human Resources Stocks, Lists and Spare Capacity Safety & Security

Layout PRINT FULL PAGE IN WORKBOOK Preparation & Planning Layout Registration & Distribution Security Post Distribution Exit ID Check Waiting Area Relief Item 1 Relief Item 3 PRINT FULL PAGE IN WORKBOOK Relief Item 2 Storage Zone Registration Enter Call Monitoring Identity Check Beneficiary Flow Security perimeter

Registration & Distribution Preparation & Planning Layout Registration & Distribution Security Post Distribution Enters distribution site Family representative registers Local leader confirms registration Receives ration card Distribution staff call and ID check Exits distribution site Collects commodities Family representative signs records

Security Information Staff Management & Transparency Preparation & Planning Layout Registration & Distribution Security Post Distribution Information & Transparency Staff Management Crowd Control Security Monitoring

Post Distribution Clean Up Reverse Logistics Post Distribution Preparation & Planning Layout Registration & Distribution Security Post Distribution Clean Up Reverse Logistics Post Distribution Reporting Monitoring & Evaluation

Output (Programme or Logistics Responsibilities Needs assessment Key Pipeline report Logistics mobilisation plan Programme requirement plan Logistics Task Transport goods Programme Task Customs clearance Joint Task Task Stock report Receive and warehouse Local distribution plan Programme location ID Distribution Control Output (Programme or Logistics Requisition Task order Reconcilliation & plan info Delivery Distribution Delivery report Donor / audit report Distribution report

Distribution Layout: Single Flow Relief Item 1 Relief Item 3 PRINT FULL PAGE IN WORKBOOK Relief Item 2 Storage Zone Call Monitoring Identity Check Beneficiary Flow Security perimeter

Distribution Layout: Multiple Flow Food Items Food Items Storage Zone PRINT FULL PAGE IN WORKBOOK Food Items Food Items Call Monitoring Identity Check Beneficiary Flow Security perimeter

Distribution Layout: Segregated Basic Facilities Female Waiting Area Commodities PRINT FULL PAGE IN WORKBOOK Male Waiting Area Commodities Basic Facilities Call Monitoring Identity Check Beneficiary Flow Security perimeter

Actors Throughout the Distribution Process Community leaders & members Local NGO’s International NGO’s UN agencies Local Authorities

Lesson Recap 1 2 3 Questions: What are the distribution system types, their selection criteria and the cost implications? 2 What are the considerations for distribution planning and setup? 3 What are the various distribution layouts and actors involved in the distribution cycle?

Questions WFP Logistics, We Deliver