Informational Session for F&S FACILITIES & SERVICES FACILITIES INFORMATION RESOURCES j Informational Session for F&S Welcome Introduce yourself Overview Recording/ email summary of this meeting Web Central Upgrades 1/25/2017 Christine Syvertson: Facilities Information Management Specialist
j Background on the Project Introduce New Features Agenda FACILITIES & SERVICES FACILITIES INFORMATION RESOURCES j Agenda Background on the Project Introduce New Features
1. Background on the Project FACILITIES & SERVICES FACILITIES INFORMATION RESOURCES j 1. Background on the Project A space management software needs assessment was done within the Non-Instructional Space Task Force Users expressed the want to track People in Space Also a desire to streamline Space Change Requests and Space Surveys IMAGINiT was brought in to aid in the development of these new features
1. Background on the Project- Project Team FACILITIES & SERVICES FACILITIES INFORMATION RESOURCES j 1. Background on the Project- Project Team Project Sponsor: Jill Maxey (Provost’s Office) F&S Project Manager: Kanchan Bulbule (Patrick Duda) F&S Space Technical Lead: Christine Syvertson F&S IT Technical Lead: Greg Landes Developer/Consultant: IMAGINiT/RAND
1. Background on the Project - Timeline FACILITIES & SERVICES FACILITIES INFORMATION RESOURCES j 1. Background on the Project - Timeline Kick-Off 08/31/2016 Phase 3&4 in Progress Phase 1 Upgrade Archibus to Version 23.1 Phase 2 People in Space Phase 3 & 4 Space Change Request Space Survey Mid-February 2017 GO LIVE
1. Background on the Project – Phase 1 FACILITIES & SERVICES FACILITIES INFORMATION RESOURCES j 1. Background on the Project – Phase 1 Upgrade Archibus to Version 23.1 Pretty minor upgraded Added functionality for space administrators Phase 1 Upgrade Archibus to Version 23.1 Phase 2 People in Space Phase 3 & 4 Space Change Request Space Survey Mid-February 2017 GO LIVE
1. Background on the Project – Phase 2 FACILITIES & SERVICES FACILITIES INFORMATION RESOURCES j 1. Background on the Project – Phase 2 People in Space Assign people (from list or drawing) to rooms Find People in Space Report on People in Space (excel and drawing) Phase 1 Upgrade Archibus to Version 23.1 Phase 2 People in Space Phase 3 & 4 Space Change Request Space Survey Mid-February 2017 GO LIVE
1. Background on the Project – Phase 3 FACILITIES & SERVICES FACILITIES INFORMATION RESOURCES j 1. Background on the Project – Phase 3 Space Change Request Update department assignments and usage of space See past changes to space Report updates to floor plans Phase 1 Upgrade Archibus to Version 23.1 Phase 2 People in Space Phase 3 & 4 Space Change Request Space Survey Mid-February 2017 GO LIVE
1. Background on the Project – Phase 4 FACILITIES & SERVICES FACILITIES INFORMATION RESOURCES j 1. Background on the Project – Phase 4 Space Survey Will now be done online Eliminate spreadsheets that will be replaced in a grid-type format in Web Central Request floor plan changes by marking up drawings Phase 1 Upgrade Archibus to Version 23.1 Phase 2 People in Space Phase 3 & 4 Space Change Request Space Survey Mid-February 2017 GO LIVE
2. Introduce New Features FACILITIES & SERVICES FACILITIES INFORMATION RESOURCES j 2. Introduce New Features DEMO #1 People in Space
2. Introduce New Features FACILITIES & SERVICES FACILITIES INFORMATION RESOURCES j 2. Introduce New Features DEMO #2 Space Changes
2. Introduce New Features DEMO #3 Floor Plan Requests FACILITIES & SERVICES FACILITIES INFORMATION RESOURCES j 2. Introduce New Features DEMO #3 Floor Plan Requests
j FACILITIES INFORMATION RESOURCES FACILITIES & SERVICES FACILITIES INFORMATION RESOURCES j Questions? Christine Syvertson Facilities Information Management Specialist syverts1@Illinois.edu Work #: (217) 300-0925 Facilities Information Resources | Engineering & Transportation Services