Exploring Microsoft Word 2000 Chapter 2 Gaining Proficiency: Editing and Formatting By Robert T. Grauer Maryann Barber Exploring Microsoft Office 2000 - Microsoft Word 2000 Chapter 2

Exploring Microsoft Office 2000 - Microsoft Word 2000 Chapter 2 Objectives (1 of 2) Define the select-then-do methodology; describe several shortcuts with the mouse and/or keyboard. Move and copy text within a document; distinguish between the windows clipboard and the Office clipboard. Use the Find and Replace commands, and Go To commands to substitute one character string for another. Define and use scrolling; scroll to the beginning and end of a document. Distinguish and switch between Normal and Print Layout views; state how to change the view and/or magnification of a document. Exploring Microsoft Office 2000 - Microsoft Word 2000 Chapter 2

Exploring Microsoft Office 2000 - Microsoft Word 2000 Chapter 2 Objectives (2 of 2) Define typography; distinguish between a serif and a sans serif typeface. Use the Format Paragraph command to change line spacing, alignment, tabs, and indents, and to control pagination. Use the Borders and Shading command to box and shade text. Describe and use the Undo and Redo commands. Use the Page Setup command to change the margins and/or orientation. Enter and edit text in columns. Exploring Microsoft Office 2000 - Microsoft Word 2000 Chapter 2

Exploring Microsoft Office 2000 - Microsoft Word 2000 Chapter 2 Overview Editing - change the contents of your document. Formatting - change the appearance of your document. Change basic typography elements such as fonts. Use shortcuts . There are many ways to accomplish the same task. Exploring Microsoft Office 2000 - Microsoft Word 2000 Chapter 2

Exploring Microsoft Office 2000 - Microsoft Word 2000 Chapter 2 Select-Then-Do Cut command Copy command Paste command Drag-and-Drop Clipboard Undo command Redo command Exploring Microsoft Office 2000 - Microsoft Word 2000 Chapter 2

Find, Replace, and Go To Commands Find command Replace command Selection bar Go To command Case sensitive search Case insensitive search Whole word replacement Automatic replacement Wild card Exploring Microsoft Office 2000 - Microsoft Word 2000 Chapter 2

Exploring Microsoft Office 2000 - Microsoft Word 2000 Chapter 2 View Menu: Normal View No Margins Displayed Horizontal Ruler Displayed Normal Button Exploring Microsoft Office 2000 - Microsoft Word 2000 Chapter 2

View Menu: Print Layout View Vertical Ruler Displayed Horizontal Ruler Displayed Margins Displayed Print Layout Button Exploring Microsoft Office 2000 - Microsoft Word 2000 Chapter 2

View Menu: Zoom Command 75% Zoom Exploring Microsoft Office 2000 - Microsoft Word 2000 Chapter 2

Exploring Microsoft Office 2000 - Microsoft Word 2000 Chapter 2 Editing a Document Hands-On Exercise 1 The View Menu Scrolling The Replace command The Windows Clipboard The Office Clipboard Undo and Redo commands Drag and Drop Print Preview command Exploring Microsoft Office 2000 - Microsoft Word 2000 Chapter 2

Exploring Microsoft Office 2000 - Microsoft Word 2000 Chapter 2 Typography (1 of 2) Typography Typeface Times New Roman Arial Courier New Serif typeface Sans serif typeface Exploring Microsoft Office 2000 - Microsoft Word 2000 Chapter 2

Exploring Microsoft Office 2000 - Microsoft Word 2000 Chapter 2 Typography (2 of 2) Mono-spaced typeface Proportional typeface Font Type size Point size Format Font command Exploring Microsoft Office 2000 - Microsoft Word 2000 Chapter 2

Exploring Microsoft Office 2000 - Microsoft Word 2000 Chapter 2 Page Setup Command Portrait orientation Landscape orientation Margins Exploring Microsoft Office 2000 - Microsoft Word 2000 Chapter 2

Exploring Microsoft Office 2000 - Microsoft Word 2000 Chapter 2 Page Breaks Soft page break Hard page break Column break Continuous Exploring Microsoft Office 2000 - Microsoft Word 2000 Chapter 2

Exploring Microsoft Office 2000 - Microsoft Word 2000 Chapter 2 Character Formatting Hands-On Exercise 2 Open the Existing Document The Right Mouse Button The Format Font Command Boldface & Italics The Format Painter Change Margins Create the Title Page The Completed Document Exploring Microsoft Office 2000 - Microsoft Word 2000 Chapter 2

Paragraph Formatting (1 of 6) Alignment Indents Left indent Right indent Special indent First line indent Hanging indent Exploring Microsoft Office 2000 - Microsoft Word 2000 Chapter 2

Paragraph Formatting (2 0f 6) Tabs Tab Stop Position Alignment Leaders Set Clear Clear All Exploring Microsoft Office 2000 - Microsoft Word 2000 Chapter 2

Paragraph Formatting (3 of 6) Hyphenation Hyphenate Don’t Hyphenate Ctrl+Shift+Hyphen Exploring Microsoft Office 2000 - Microsoft Word 2000 Chapter 2

Paragraph Formatting (4 0f 6) Line Spacing Single 1.5 lines Double At Least Exactly Multiple Exploring Microsoft Office 2000 - Microsoft Word 2000 Chapter 2

Paragraph Formatting (5 of 6) Windows and Orphan Control Controls Soft Page Breaks Exploring Microsoft Office 2000 - Microsoft Word 2000 Chapter 2

Paragraph Formatting (6 0f 6) Borders & Shading Borders Color Width Apply to Shading Patterns Exploring Microsoft Office 2000 - Microsoft Word 2000 Chapter 2

Exploring Microsoft Office 2000 - Microsoft Word 2000 Chapter 2 Column Formatting Columns Presets Numbers Width & Spacing Equal Column Width Line Between Apply To Exploring Microsoft Office 2000 - Microsoft Word 2000 Chapter 2

Exploring Microsoft Office 2000 - Microsoft Word 2000 Chapter 2 Paragraph Formatting Hands-On Exercise 3 Select-Then-Do Line Spacing, Justification and Pagination Indents Borders and Shading Help with Formatting The Zoom Command The Completed Document Change the Column Structure Inert a Section Break Exploring Microsoft Office 2000 - Microsoft Word 2000 Chapter 2

Exploring Microsoft Office 2000 - Microsoft Word 2000 Chapter 2 Summary (1 of 2) Edit with Select-then-do. Moving and Copying Text. Find and Replace text. Search for text strings. Cut, Copy and Paste with the Clipboard. Undo and Redo Commands. Exploring Microsoft Office 2000 - Microsoft Word 2000 Chapter 2

Exploring Microsoft Office 2000 - Microsoft Word 2000 Chapter 2 Summary (2 of 2) Scroll, zoom and view large documents. Use Print Layout view to display headers & footers. Normal view is faster. Use and change TrueType fonts. Format page and paragraphs. Exploring Microsoft Office 2000 - Microsoft Word 2000 Chapter 2

Exploring Microsoft Office 2000 - Microsoft Word 2000 Chapter 2 Practice with Word Formatting a Document Typography The Preamble Tab Stops The Page Borders Command Exploring Fonts Exploring Microsoft Office 2000 - Microsoft Word 2000 Chapter 2

Exploring Microsoft Office 2000 - Microsoft Word 2000 Chapter 2 Case Studies Computers Past and Present Your First Consultant’s Job To Hyphenate or Not to Hyphenate Paper Makes a Difference The Invitation One Space after a Period The Contest Exploring Microsoft Office 2000 - Microsoft Word 2000 Chapter 2