VMS – Volunteer Management System New Student training Melanie Schuchart VH/AT Committee Chair Class of 2014

Definitions VMS – Volunteer Management System

www.bptmn.org

VMS DASHBOARD While you may use my placements in the future, we are not going to focus on it today.

VMS – Report my Service Used during the Training class for entering your classes and field trips Enter – 3 hours for a Wed class Enter – 2+ hours for Field trip Do not include travel time

VMS – Report my Service Used to enter time for the Monthly Chapter Meetings AT = Advanced Training – only Opportunities that start with “AT:” are advanced training

VMS – View my Log Book Your Log Book is a history of the opportunities that you have entered You can only edit ‘non-approved’ entries in your logbook If you hit enter before entering hours, you can add them in your logbook We will check for common errors and ask you to correct in your log book Zero or missing hours Opportunity Name does not match opportunity type Wrong Opportunity selected Changing an opportunity dropdown name requires you to delete your entry and reenter it. Everything else can be edited, including hours. Logbook hours will not be approved if incorrect and may be disapproved. Approved entries can only be edited by the admin

Once your background check is completed You will see these additional opportunities added to your dropdown AT VH

Help on www.bptmn.org The Login Page / or Hours Tab provides access to the following: VMS Login: http://bptmn.org/vms-login/ 1 page cheat sheet for quick reference General answers in the FAQ (frequently asked questions) section Additional information and examples for VH & AT List of all the Opportunities available Additional VMS Help documents

Next Training Session Entering VH Hours & Chapter Administration Hours What is available and what counts for VH / AT How to see how many hours you have What to do when you reach a milestone How to remove opportunities from your dropdown list In the meantime, keep a paper log of your activities

Questions