Comprehensive Planning 9/12/2018 Comprehensive Planning Process Training District Level Planning (http://tinyurl.com/CP-PDE-Home) (http://tinyurl.com/DLP-Offline-Guidance-Tool) Highway to Continuous Improvement and Success Dr. Jason A. Conway Statewide Project Director for Comprehensive Planning jconway@caiu.org 717-732-8400 Ext. 8610 Mr. Jeffrey Byrem Director, Continuous Improvement Services jbryem@dciu.org 610-938-9000 Ext. 2046 1 1

Comprehensive Planning 9/12/2018 Do you want one district level plan instead of six different plan reports? 3 3

Comprehensive Planning 9/12/2018 Do you want detailed information from your schools to inform your district level planning? 4 4

Comprehensive Planning 9/12/2018 Do you want the district strategies and actions to influence school level planning? 5 5

Comprehensive Planning 9/12/2018 Do you want your district and schools to experience continuous improvement and success? 6 6

Comprehensive Planning 9/12/2018 Most importantly… do you want your students to experience continuous improvement and success? 7 7

Comprehensive Planning 9/12/2018 Highway to Continuous Improvement and Success 8 8

Comprehensive Planning 9/12/2018 Insurmountable Obstacles Never Satisfied Same Attitude with your district and schools? 9 9

Comprehensive Planning 9/12/2018 WHY NOW? 10 10

Comprehensive Planning 9/12/2018 Process Training Preview Presentation Introduction/30,000 Foot View Profile, Core Foundations and Assurances Work Session Review Profile, Core Foundations & Assurrances Needs Assessment District Level Guiding Questions Action Planning, Affirmations District/School Work Flow 11 11

Comprehensive Planning 9/12/2018 eSP Submitted Plan Reports Academic Standards & Assessment (6 years) Professional Education (3 years) Teacher Induction (6 years) Student Services (3 years) Special Education (3 years) Educational Technology (3 years) No Direct Process or Database Links to PASIP 12 12

Comprehensive Planning 9/12/2018 Research Study (Spring/Summer 2010) Field Practitioners and PDE Officials Interviews, Focus Group Sessions, Survey Analysis conducted by independent former administrators Conclusion Identified the need for a comprehensive process and associated tool that aligns District and School level planning 13 13

Comprehensive Planning X Comprehensive Planning Comprehensive Planning 9/12/2018 Current District Submitted Plan Reports Academic Standards & Assessment (6 years) Professional Education (3 years) Teacher Induction (6 years) Student Services (3 years) Special Education (3 years) Educational Technology (3 years) No Direct Process or Database Links to PASIP 14 14

Comprehensive Planning 9/12/2018 Comprehensive Planning Project (CP) Project Purpose Design and develop a single, streamlined, yet systematic, process and plan management system for district and school level planning CAIU & DCIU Partnership 15 15

Comprehensive Planning 9/12/2018 Project Objectives Consolidate and Simplify Reporting Single, Prepopulate and Aggregate Apply the proven planning practices of Getting Results to District Level planning School Level Needs Assessment informs District Level Plan. District Level Plan provides Strategies and Action Steps to support School Level planning. 16 16

Comprehensive Planning 9/12/2018 Current and Future Contributors to Project Bureau of Teaching and Learning Support Bureau of Special Education Bureau of Assessment & Accountability Bureau of Career & Technical Education Bureau of School Leadership and Teacher Quality Center for Data Quality & Information Technology IU 8, 10, 11, 12, 13, 15, 17, 20, 24, 25 & 27 Personnel Pennsylvania Association for School Administrators The Education Policy and Leadership Center PAIU-CC , PAIMS, PAIU-SS , PAIU-ED Stakeholder Advisory Committee 17 17

Comprehensive Planning 9/12/2018 30,000 Foot View District Level Plan + School Level Plans = Comprehensive Plan 18 18

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Comprehensive Planning 9/12/2018 Comprehensive Planning Components Highway to Continuous Improvement and Success Pass Through Required Towns Pass By Off/On Ramps 20 20

Comprehensive Planning 9/12/2018 Required Towns Profile Core Foundations (District Level) Assurances Needs Assessment Action Planning Affirmations Profile 21 21

Comprehensive Planning 9/12/2018 District Profile (Who are we?) Mission Vision Shared Values Educational Community District Level Planning Team 22 22

Comprehensive Planning 9/12/2018 Required Towns Profile Core Foundations (District Level) Assurances Needs Assessment Action Planning Affirmations 23 23

Comprehensive Planning 9/12/2018 Core Foundations (How do we do things?) Standards (2) Curriculum (2) Instruction (3) Assessment (7) Safe and Supportive Schools (12) Materials and Resources (2) Professional Education (7) Special Education (10) 24 24

Comprehensive Planning 9/12/2018 Core Foundations Contribute to Satisfying Chapter 4, 12, 14, 16 and 49 Regulations Questions designed more reflective across the whole district (Primary, Intermediate, Middle & High School) Less Narratives and More Survey Type Questions 25 25

Comprehensive Planning 9/12/2018 Core Foundations may take many discussions and a few hours to answer these questions… but only seconds to transfer onto the online tool (May 1). 26 26

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Comprehensive Planning 9/12/2018 Required Towns Profile Core Foundations (District Level) Assurances Needs Assessment Action Planning Affirmations 30 30

Comprehensive Planning 9/12/2018 Assurances (Of course, we have a policy, procedure and/or data to assure we have/do that?) Safe and Supportive Schools Special Education 31 31

Comprehensive Planning 9/12/2018 Work Session 10 minutes Review Profile, Core Foundation, & Assurance Components Identify 3 things that appear to be improved in these areas—random report out by table. Record up to three questions or concerns on a 3X5 card. DL p. 10 32 32

Comprehensive Planning 9/12/2018 BREAK 33 33

Comprehensive Planning 9/12/2018 Required Towns Profile Core Foundations (District Level) Assurances Needs Assessment Action Planning Affirmations 34 34

Comprehensive Planning 9/12/2018 Needs Assessment Analyze Data 1. Optional Data Walkthroughs NCLB Report Card eMetric PVAAS Special Education The MILE Guide-P21 Advanced Analysis Student Services (In Development) Educational Technology (In Development) High School Feedback Reports (In Development) 35 35

Comprehensive Planning 9/12/2018 PVAAS Scatterplots: Grades 4-8 Reading and Math Identify Accomplishments and Concerns 36 36

Comprehensive Planning 9/12/2018 Needs Assessment Analyze Data 1. Optional Data Walkthroughs 2. Locally Relevant Data and System Analysis Demographics Perceptions Contextual Data Achievement 37 37

Comprehensive Planning 9/12/2018 Work Session 4 minutes Identify sources of locally relevant data that are currently available for analysis at the district level. DL p. 64 38 38

Comprehensive Planning 9/12/2018 Work Session 8 minutes Examine the systems within districts on DL p. 65: 1. What additional sources of locally relevant data do you have? 2. What additional sources of locally relevant data do you need to add? 39 39

Comprehensive Planning 9/12/2018 Needs Assessment Analyze Data 1. Optional Data Walkthroughs 2. Analysis of Locally Relevant Data 40 40

Comprehensive Planning 9/12/2018 IMPORTANT PROCESS NOTE 41 41

Comprehensive Planning 9/12/2018 Needs Assessment Analyze Data 1. Optional Data Walkthroughs 2. Analysis of Locally Relevant Data 3. Analysis of School Level Accomplishments and School Level Systemic Challenges to Identify Patterns DL p. 66 42 42

Comprehensive Planning 9/12/2018 Needs Assessment Analyze Data 1. Optional Data Walkthroughs 2. Analysis of Locally Relevant Data 3. Analysis of School Level Accomplishments and School Level Systemic Challenges to Identify Patterns 4. District Accomplishments & Concerns DL p. 71 43 43

Comprehensive Planning 9/12/2018 1. A system exists within the school that fully ensures consistent implementation of standards-aligned curricula across all classrooms for all students. 2. A system exists within the school that fully ensures the consistent implementation of effective instructional practices across all classrooms. 44 44

Comprehensive Planning 9/12/2018 Needs Assessment Analyze Systems 1. Answer District Level Guiding Questions Types of systems in schools that are analyzed: Curriculum, Instruction and Assessment Student Focused Professional Development Administrative/Management 45 45

Comprehensive Planning 9/12/2018 Work Session Part A 5 minutes Reflect upon System #1 on DL p. 74. What artifacts, organizational processes, tools, or other evidence might you observe or identify in a district that has fully implemented such a system? Random Report Out 46 46

Comprehensive Planning 9/12/2018 Work Session Part B 7 minutes Examine DL Guiding Question #1 and characteristics 1.1 through 1.7 on DL p. 74. 1. If each characteristic must be present in order for a district to answer yes to question #1, what would the answer be for your district? 2. As time allows, examine two additional Guiding Questions. 3. Record questions about this process on 3X5 cards. 47 47

Comprehensive Planning 9/12/2018 A district system exists that fully ensures consistent implementation of standards-aligned curricula across all schools for all students. The curricula for all courses and content areas clearly delineate what students are supposed to know and be able to do, i.e. there are written competencies for all courses. The curricula for all courses and content areas for which related State Standards have been established are aligned with those State Standards. A curriculum audit process is an established, periodic practice during which the district reviews and ensures the alignment of district curricula with State Standards. (Continued…..) 48 48

Comprehensive Planning 9/12/2018 Systemic Challenges Is there a system within the district that fully ensures consistent implementation of standards-aligned curricula across all schools for all students? Establish a district system that fully ensures consistent implementation of standards-aligned curricula across all schools for all students. Is there a system within the district that fully ensures the consistent implementation of effective instructional practices across all classrooms in each school? Establish a district system that fully ensures the consistent implementation of effective instructional practices across all classrooms in each school. Is there a system within the district that fully ensures staff members in every school use standards-aligned assessments to monitor student achievement and adjust instructional practices? Establish a district system that fully ensures staff members in every school use standards-aligned assessments to monitor student achievement and adjust instructional practices. 49 49

Comprehensive Planning 9/12/2018 Needs Assessment Analyze Systems 1. Answer District Level Guiding Questions 2. Prioritize Systemic Challenges (DL p. 80) (Flexibility for Districts) 50 50

Comprehensive Planning 9/12/2018 Systemic Challenges Is there a system within the district that fully ensures consistent implementation of standards-aligned curricula across all schools for all students? 1 Establish a district system that fully ensures consistent implementation of standards-aligned curricula across all schools for all students. Is there a system within the district that fully ensures the consistent implementation of effective instructional practices across all classrooms in each school? 3 Establish a district system that fully ensures the consistent implementation of effective instructional practices across all classrooms in each school. Is there a system within the district that fully ensures staff members in every school use standards-aligned assessments to monitor student achievement and adjust instructional practices? 2 Establish a district system that fully ensures staff members in every school use standards-aligned assessments to monitor student achievement and adjust instructional practices. 51 51

Comprehensive Planning 9/12/2018 Needs Assessment Analyze Systems 1. Answer District Level Guiding Questions 2. Prioritize Systemic Challenges (DL p. 80) (Flexibility for Districts) 52 52

Comprehensive Planning 9/12/2018 Required Towns Profile Core Foundations (District Level) Assurances Needs Assessment Action Planning Affirmations 53 53

Comprehensive Planning 9/12/2018 Action Plan Goals Systemic Challenges 1 Establish a district system that fully ensures consistent implementation of standards-aligned curricula across all schools for all students. 3 Establish a district system that fully ensures the consistent implementation of effective instructional practices across all classrooms in each school. 2 Establish a district system that fully ensures staff members in every school use standards-aligned assessments to monitor student achievement and adjust instructional practices. 54 54

Comprehensive Planning 9/12/2018 Action Planning Systemic Challenges Are Goals Select Systemic Challenges for Action Planning Identify Indicators of Effectiveness 55 55

Comprehensive Planning 9/12/2018 Action Planning Systemic Challenges Are Goals Select Systemic Challenges for Action Planning Identify Indicators of Effectiveness 56 56

Comprehensive Planning 9/12/2018 Action Planning Systemic Challenges Are Goals Select Systemic Challenges for Action Planning Identify Indicators of Effectiveness Select One or More Strategies 57 57

Comprehensive Planning 9/12/2018 Action Planning Systemic Challenges Are Goals Select Systemic Challenges for Action Planning Identify Indicators of Effectiveness Select One or More Strategies Create One Action Plan for Each Goal 58 58

Comprehensive Planning 9/12/2018 Goal #1 Action Plan Strategy A, Strategy B, Strategy C Action Step 1 Action Step 2 Action Step 3 Action Step 4 Action Step 5 Action Step 6 59 59

Comprehensive Planning 9/12/2018 Required Towns Profile Core Foundations (District Level) Assurances Needs Assessment Action Planning Affirmations (DL p. 92) 60 60

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Comprehensive Planning 9/12/2018 Process Non-Negotiables Chapter 4 requiring District Level Plan. Schools communicate Prioritized Systemic Challenges to the District before District Level Action Planning begins. District Level Plan must be ready for school consumption before School Level Action Planning officially commences. 62 62

Comprehensive Planning 9/12/2018 Process Non-Negotiables 4. Identified schools submit School Level Plans on July 1, 2012   5. 28-Day Public Review of the District Level Plan and Board Approval prior to its submission 6. District Level Plan submitted on November 30, 2012 63 63

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Comprehensive Planning 9/12/2018 Bridge Reports Special Education Educational Technology (Not applicable for Phase 1) 65 65

Comprehensive Planning 9/12/2018 Questions Contact Dr. Jason A. Conway Statewide Project Director for Comprehensive Planning jconway@caiu.org 717-732-8400 Ext. 8610 Mr. Jeffrey Byrem Director, Continuous Improvement Services jbryem@dciu.org 610-938-9000 Ext. 2046 66 66

Comprehensive Planning 9/12/2018 Comprehensive Planning Process Training School Level Planning (http://tinyurl.com/CP-PDE-Home) (http://tinyurl.com/SLP-Offline-Guidance-Tool) The Highway to Continuous Improvement and Success Dr. Jason A. Conway Statewide Project Director for Comprehensive Planning jconway@caiu.org 717-732-8400 Ext. 8610 Mr. Jeffrey Byrem Director, Continuous Improvement Services jbryem@dciu.org 610-938-9000 Ext. 2046 67 67

Comprehensive Planning 9/12/2018 School Level Planning Process Training Preview Presentation Introduction/30,000 Foot View Profile, Assurances, & Needs Assessment Overview Work Session Data Sources Accomplishments, Concerns, & Guiding Questions School Level Guiding Questions Systemic Challenges and Action Plans Examine Action Plan Worksheet Setting Targets & Affirmations Wrap Up and Training Evaluation 68 68

Comprehensive Planning 9/12/2018 30,000 Foot View District Level Plan + School Level Plans = Comprehensive Plan 69 69

Comprehensive Planning 9/12/2018 Comprehensive Planning Project (CP) Project Purpose Design and develop a single, streamlined, yet systematic, process and plan management system for District and School planning CAIU & DCIU Partnership 70 70

Comprehensive Planning 9/12/2018 Current and Future Contributors to Project Bureau of Teaching and Learning Support Bureau of Special Education Bureau of Assessment & Accountability Bureau of Career & Technical Education Bureau of School Leadership and Teacher Quality Center for Data Quality & Information Technology IU 8, 10, 11, 12, 13, 15, 17, 20, 24, 25 & 27 Personnel Pennsylvania Association for School Administrators The Education Policy and Leadership Center PAIU-CC , PAIMS, PAIU-SS , PAIU-ED Stakeholder Advisory Committee 71 71

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Comprehensive Planning 9/12/2018 Required Towns Profile Core Foundations Assurances Needs Assessment Action Planning Affirmations 73 73

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Comprehensive Planning 9/12/2018 District—School Process Work Flow Schools Not Involved in Full Comprehensive Planning Process (2011-2012: Schools in Phase 2, 3 and 1B Districts) Timeline District Level Planning School Level Planning Sep 2011 District and Schools receive notification of AYP Status Oct 2011 (Make decision regarding required Corrective Action and convey choice to school—Corrective Action 1, Title I schools) Verify School Contact Info Accuracy Complete Compliance Assurances Nov-Dec 2011 District supports development of School Level Plan Complete Needs Assessment: Analyze Data Complete Needs Assessment: Analyze Systems Jan-Apr 2012 Build School Level Plan May 2012   (IU Review and Approval—Warning and CA 1 schools) Jun 2012 Final District and School Board Approval Submission of SLPs Jul-Aug 2012 (Statewide Review of SLPs) Sep 2012- Jun 2013 District supports implementation of SLP School implements SLP (By October 30: Assurance that SLP submitted by June 30 remain appropriate given new PSSA data) 75 75

Comprehensive Planning 9/12/2018 Process Non-Negotiables Phase 1 Districts’ schools communicate Prioritized Systemic Challenges to the District Level. Phase 1 Districts’ action plans are ready for school consumption before School Level Action Planning commences. All identified schools submit School Level Plans on July 1, 2012 76 76

Comprehensive Planning 9/12/2018 School Level Required Towns Profile—School Level (SL p. 5-6) Core Foundations Assurances Needs Assessment Action Planning Affirmations 77 77

Comprehensive Planning 9/12/2018 School Level Required Towns Profile Core Foundations Assurances (SL p. 7) Needs Assessment Action Planning Affirmations 78 78

Comprehensive Planning 9/12/2018 School Level Required Towns Profile Core Foundations Assurances Needs Assessment Action Planning Affirmations 79 79

Comprehensive Planning 9/12/2018 Needs Assessment Analyze Data 1. Prepopulated Data (www.pasip.com)* AYP Results: Relevant subgroup for Reading AYP Results: Relevant subgroup for Math AYP Results: School Test Participation AYP Results: School Attendance (K-8 Schools only) AYP Results: School Graduation Rate (HS only) PSSA and PVAAS Reading and Math data by whole school, grade and subgroup *All prepopulated data will migrate to the new CP tool May 1 80 80

Comprehensive Planning 9/12/2018 Needs Assessment Analyze Data 1. Prepopulated Data (www.pasip.com) 2. Locally Relevant Data and System Analysis Demographics Perceptions Contextual Data Achievement and Performance 81 81

Comprehensive Planning 9/12/2018 Work Session Identify sources of locally relevant data that are currently available for analysis at the school level. SL p. 12 82 82

Comprehensive Planning 9/12/2018 Work Session 8 minutes Examine the systems within schools on SL p. 13: 1. What additional sources of locally relevant data do you have? 2. What additional sources of locally relevant data do you need to add? 83 83

Comprehensive Planning 9/12/2018 Needs Assessment Analyze Data 1. Prepopulated Data (www.pasip.com) 2. Locally Relevant Data 3. School Accomplishments & Concerns (SL p. 14) 84 84

Comprehensive Planning 9/12/2018 Needs Assessment Analyze Systems 1. Answer School Level Guiding Questions Types of systems in schools that are analyzed: Curriculum, Instruction and Assessment Student Focused Professional Development Administrative/Management 85 85

Comprehensive Planning 9/12/2018 Work Session Part A 5 minutes Reflect upon System #1 on SL p. 13. What artifacts, organizational processes, tools, or other evidence might you observe or identify in a school that has fully implemented such a system? Random Report Out 86 86

Comprehensive Planning 9/12/2018 Work Session Part B 7 minutes Examine SLGuiding Question #1 and characteristics 1.1 through 1.6 on SL p. 17. 1. If each characteristic must be present in order for a school to answer yes to question #1, what would the answer be for your school? 2. As time allows, examine two additional Guiding Questions. 3. Record questions about this process on 3X5 cards. 87 87

Comprehensive Planning 9/12/2018 Is there a system within the school that fully ensures consistent implementation of standards-aligned curricula across all classrooms for all students? The curricula for all courses and content areas clearly delineate what students are supposed to know and be able to do, i.e. there are written competencies for all courses. The curricula for all courses and content areas for which related State Standards have been established are aligned with those State Standards Teachers across all classrooms consistently base lesson design on the competencies included in the established curricula. (and continuing…) (SL p. 23) 88 88

Comprehensive Planning 9/12/2018 Systemic Challenges Is there a system within the school that fully ensures consistent implementation of standards-aligned curricula across all classrooms for all students? Establish a system within the school that fully ensures consistent implementation of standards-aligned curricula across all classrooms for all students. Is there a system within the school that fully ensures school staff members use standards-aligned assessments to monitor student achievement and adjust instructional practices? Establish a system within the school that fully ensures school staff members use standards-aligned assessments to monitor student achievement and adjust instructional practices. Is there a system within the school that fully ensures professional development is focused, strategic and implemented with fidelity? Establish a system within the school that fully ensures professional development is focused, strategic and implemented with fidelity. 89 89

Comprehensive Planning 9/12/2018 Needs Assessment Analyze Systems 1. Answer District Level Guiding Questions 2. Prioritize Systemic Challenges (SL p. 24) 90 90

Comprehensive Planning 9/12/2018 Systemic Challenges Is there a system within the school that fully ensures consistent implementation of standards-aligned curricula across all classrooms for all students? 1 Establish a system within the school that fully ensures consistent implementation of standards-aligned curricula across all classrooms for all students. Is there a system within the school that fully ensures school staff members use standards-aligned assessments to monitor student achievement and adjust instructional practices? 3 Establish a system within the school that fully ensures school staff members use standards-aligned assessments to monitor student achievement and adjust instructional practices. Is there a system within the school that fully ensures professional development is focused, strategic and implemented with fidelity? 2 Establish a system within the school that fully ensures professional development is focused, strategic and implemented with fidelity. 91 91

Comprehensive Planning 9/12/2018 Needs Assessment Analyze Systems 1. Answer District Level Guiding Questions 2. Prioritize Systemic Challenges (SL p. 24) IMPORTANT PROCESS NOTE FOR PHASE 1 DISTRICTS 92 92

Comprehensive Planning 9/12/2018 School Level Required Towns Profile Core Foundations Assurances Needs Assessment Action Planning Affirmations 93 93

Comprehensive Planning 9/12/2018 Action Planning Develop Action Plans (SL p. 29) 1. Select the Systemic Challenges to be addressed 94 94

Comprehensive Planning 9/12/2018 Action Plan Goals Systemic Challenges 1 Establish a system within the school that fully ensures consistent implementation of standards-aligned curricula across all classrooms for all students. 3 Establish a system within the school that fully ensures school staff members use standards-aligned assessments to monitor student achievement and adjust instructional practices. 2 Establish a system within the school that fully ensures professional development is focused, strategic and implemented with fidelity. 95 95

Comprehensive Planning 9/12/2018 Action Planning Develop Action Plans (SL p. 29) 1. Select the Systemic Challenges to be addressed 2. Identify Indicators of Effectiveness 96 96

Comprehensive Planning 9/12/2018 Action Planning Develop Action Plans (SL p. 29) 1. Select the Systemic Challenges to be addressed 2. Identify Indicators of Effectiveness 3. Select Strategies that will address the Goal 97 97

Comprehensive Planning 9/12/2018 Action Planning Develop Action Plans (SL p. 29) 1. Select the Systemic Challenges to be addressed 2. Identify Indicators of Effectiveness 3. Select Strategies that will address the Goal 4. Develop the Action Steps for implementation 98 98

Comprehensive Planning 9/12/2018 Work Session Examine Action Plan Worksheet SL p. 29 99 99

Comprehensive Planning 9/12/2018 Action Planning Develop Action Plans 1. Select the Systemic Challenges to be addressed 2. Identify Indicators of Effectiveness 3. Select Strategies that will address the Goal 4. Develop the Action Steps for implementation 5. Identify Achievement and Performance Targets (SL p. 47) 100 100

Comprehensive Planning 9/12/2018 School Level Required Towns Profile Core Foundations Assurances Needs Assessment Action Planning Affirmations 101 101

Comprehensive Planning 9/12/2018 Questions Contact Dr. Jason A. Conway Statewide Project Director for Comprehensive Planning jconway@caiu.org 717-732-8400 Ext. 8610 Mr. Jeffrey Byrem Director, Continuous Improvement Services jbryem@dciu.org 610-938-9000 Ext. 2046 102 102