Budget Forum Presentation Garrette Parsons sgappropriations@fgcu.edu
Activity & Service Fees $11.50 per Credit Hour Taken to Create A/S Pool Total comes to about 4.2 million dollars Given to the Student Government Senate to Allocate Money is allocated to: Registered Student Organizations (RSOs) Registered Sports Clubs University Departments
Finance Code Applies to all A&S Funded Entities We expect you to read & know the Finance Code before submitting Budget Requests Helps guide all decisions by the Appropriations committee, Treasurer and Budget Assistant Know | Understand | Uphold
Important Areas of Finance Code Chapter 207.5 – Budget Process Specified Chapter 209 – Internal Regulations Chapter 213 – Prohibited Expenditures Appendix Travel is now it’s own separate entity
Prohibited Expenditures A. Alcohol B. Direct or indirect contribution to a political candidate, political party, political committee or committee of continuous existence. C. Rental of or expenditures towards functions hosted in private residences. D. Use of A&S Fees to benefit activities for which admission fee is charged to students, except for student government sponsored concerts. E. The transfer of A&S funds to outside revenue accounts and the use of A&S funds for personal benefit. F. Scholarships.
Prohibited Expenditures Continued G. Graduation related item. H. Placement tests, preparation courses, or certification courses primarily benefit the individual. I. Plaques, awards and other non-monetary tokens of recognition exceeding $100. J. Monetary prizes, and gift certificates. K. Fines, late fees, penalties (including parking tickets). L. Any purchase of chemicals unless approved by the Office of Environmental Health and Safety. M. Money spent prior to an allocation being made.
Budget Season Caps Recommended T-shirts $7.00 per shirt Catering $10.00 per person Food for Meetings $2.00 per person every other meeting
Budget Process We will not fund for the following: WHY? Sound Equipment RSO Promotional Material Graduation Related Items Theme Park Trips Test Prep Art Supplies WHY? Prohibited Expenditures in Finance Code Sound Equipment & Art Supplies are available for FREE in OSI
Budget Process Applications are on EagleLink and OSI Website Fgcu.collegiatelink.net http://studentservices.fgcu.edu/StudentInvolvement/index.html Application OPENS on September 12th Applications are DUE by October 12th at 12:00pm in OSI No exceptions are made Hearings are required to receive a budget You will receive an email giving you the hearing place & time after budget deadline has passed.
Application: Operations Tab All items needed by organization Food for meetings T-shirts Equipment Banner Needed for Tabling Any items needed by organization to be used throughout the year
Application: Fundraising Tab: List all Fundraising completed in the previous year Provide evidence Bank Statements Receipts of Deposits Donated Items
Budget Hearing Budget Hearings RSOs Departments MANDATORY Bring anything that is relevant and gives detail to the budget requested Multiple quotes for items you are requesting Documented attendance for meetings and events RSOs 10 minute presentation 5 minute Q/A Departments 15 minute Presentation 10 minute Q/A
Budget Hearing Rubric Events Collaborations with other Organizations Fundraising Community Outreach (i.e. Service) Total Number of Members Effect brought to Campus through the organization
Budget Process Budget Hearing Appropriations Committee Deliberations Senate Floor Student Government President Dean of Students and Vice President of Student Affairs University President
Applications are due October 12th at noon Reminders Provide quotes, invoices and bank statements Finance Code violations results in automatic cuts Items requested are NOT guaranteed NO Travel Requests through Budget Process Applications are due October 12th at noon
Questions? My email is sgappropriations@fgcu.edu If you have any other questions after this Budget Forum Training, please do not hesitate to email me with questions. My email is sgappropriations@fgcu.edu