Environmental Sustainability Jamie Pearson Environmental Sustainability Manager June 2016 Update This presentation highlights the key environmental and social corporate responsibility achievements to date (June 2016) and introduces the development of an Environmental Management System at Edinburgh Napier, providing an overview of the EcoCampus scheme. The work of the Environmental Sustainability Team within Property & Facilities represents a holistic, sustained and sustainable approach to reducing the environmental footprint of the University. With a community of 18,500 students and 1,864 staff (2015/16 academic year – statistics from IDEA – Facts and Figures guide) encouraging all campus and facilities users to consider resource management and resource waste could dramatically and positively reduce the environmental impact of the University. There is a wealth of curricular and research expertise covering a wide variety of environmental areas at Edinburgh Napier providing a range of opportunities for academic staff, students and professional services staff to work together and utilise the academic best practice demonstrated throughout all schools. All reports mentioned in this presentation are available at www.napier.ac.uk/environment Contact Jamie Pearson on 0131 455 3747 or at j.pearson@napier.ac.uk for more information.

This slide was developed to give some indication of the communication network surrounding the Environmental Sustainability Team. The page would be entirely full if we were to include all areas / connections / programmes of work! For instance, we are very lucky to work closely with a range of external partners to support all aspects of our work. Jamie Pearson (Environmental Sustainability Manager), David Fairhurst (Energy & Utilities Manager) and Kasia Janik (Sustainability Engagement Officer) form the Environmental Sustainability Team. The Team, through Jamie Pearson, report to Grant Ferguson (Assistant Director, Property & Facilities). The Environmental Sustainability Team is governed by the Environmental Sustainability Advisory Group chaired by Gerry Webber and attended by a range of academic and professional services staff. Representatives from Napier Students’ Association are also invited to attend.

Carbon Carbon Management Plan, 2009 Carbon Trust Standard, 2010 Carbon Management Plan Revisited, 2012 Carbon Masters Standard, 2012 Carbon Trust Water Standard, 2014 The Carbon Management Plan was the first overarching environmental plan developed at the University. The Plan set a target of reducing annual carbon emissions of 11,116 tonnes by 25% by 2013/14 (2006/07 baseline). The Plan covers emissions associated with energy and water consumption, business travel and waste generated. Carbon reduction is the only environmental Key Performance Indicator within the Edinburgh Napier Strategy 2020. The 2009 Carbon Management Plan was updated in 2011/12. It will be updated again in 2015/16. Communication and awareness activities will be incorporated to ensure that structural change and participation initiatives sit side by side. Over 50 staff and students recently volunteered to provide ideas and suggestions for new projects. Reductions publicised by the University were externally and independently audited by the Carbon Trust Standard assessors in 2010 and again in 2012 through the Carbon Masters scheme (similar to Carbon Trust Standard) to ensure continued external validation. In addition, for water specifically, the University was assessed through the Carbon Trust Water Standard in 2014. Carbon reduction overall to date (June 2016) estimated at 36%. The emissions and reductions above refer to energy and water consumption, business travel and waste generation at all campuses. In 2009, carbon emissions associated with the daily and term-time commute of all staff and students was higher than all carbon emitted from the institution as a whole in 2006/07 (11,600 tonnes for staff and student daily and term-time commute opposed to 11,116 tonnes for the University business operations). Commute emissions are included in the 2009 Carbon Management Plan as an influence emission. This influence emission will be updated in 2016 and linked to the development of the updated Transport Management Plan to highlight the impact of all staff and students travelling to and from the University.

Progress Biodiversity Audit (2011) Transport Audits (2011 & 2013) Fairtrade University Communication and Awareness Plan Universities and Colleges Climate Commitment for Scotland (UCCCfS) University League (also known as Green League) Biodiversity Management Plan will be completed by August 2015. This follows a year-long assessment of Craighouse, Craiglockhart and Merchiston between August 2010 and July 2011. Sighthill was also assessed with recommendations for development of the campus provided by Abbie Patterson, Ecological Consultant. The updated Transport Management Plan will be completed by August 2016, following surveys completed in 2011 and 2013 and a further survey planned for March 2016. The Travel Plan will encapsulate recommendations covering all aspects of travel at the University including the day to day and term time commute. Edinburgh Napier is a Fairtrade University. This status will be reassessed in May 2015 by the Fairtrade Foundation. The aim is to develop work carried out on Fairtrade to encapsulate wider food procurement considerations such as organic and locally sourced food. The UCCCfS commitment was signed by Dame Professor Stringer and Professor Borthwick in May 2009 and re-signed by Professor Nolan and The Very Revd Dr Graham Forbes CBE (Chairman of Court) in August 2013. UCCCfS is a voluntary agreement between all universities and colleges in Scotland to reduce the environmental footprint of the further and higher education sector in Scotland. Annual reports are produced. The University participates annually, via freedom of information request, within the People & Planet University League (the only UK wide environmental assessment of universities in the UK). The University gained a first class award in 2014/15.

Corporate Social Responsibility Over 50 staff were involved in completing the Universities that Count Corporate Social Responsibility review in 2010. The chart above shows the overall results gained. Marketplace relates to students and suppliers. Workplace relates to employees. As much as the document was completed five years ago, the information gathered is still useful and relevant. Integration was highlighted as a key area for development at the University. This includes the incorporation of environmental and corporate responsibility considerations throughout all academic and professional services schools and departments at Edinburgh Napier. Again, as much as the information above is old, it is still thought to cover current day practice. With the development of the Community Engagement Strategy and other engagement activities through the [EN]GAGE sports centre, the score for community management should now be higher. Areas of outstanding achievement (score greater than 90%) were water and health, safety & wellbeing. Areas of excellent achievement ( score greater than 75%) were climate change and waste. The Universities That Count programme was suspended in 2011 and has recently been replaced by a new initiative named Learning in Future Environments (LiFE). Therefore the information above is the latest assessment available. Use of the LiFE model will be investigated alongside the development of an Environmental Management System.

Environmental Management System EcoCampus Three year programme Structure of audit and assessment ISO14001 The University joined the EcoCampus scheme in January 2012. EcoCampus provides a staged, modular and assessed approach towards continual improvement and the development of an Environmental Management System (EMS). The aim is to develop the EMS and gain ISO14001 accreditation by January 2016. The accreditation, the top level of accreditation for the development of an EMS will allow the University to demonstrate and prove rigid environmental management at Edinburgh Napier. The development of an EMS will only be successful if the environmental impact of all actions at the University is assessed, monitored and reduced where possible. The EMS will be developed by Property & Facilities but will require input from all schools and departments throughout the University. 12/03/13 16/07/14 18/03/15

Senior management support is vital, especially at the initial development of the Environmental Management System and the promotional stages of integration throughout the University.. Typical Environmental Management Activities Include (lead by Property & Facilities but with participation from all schools and departments vital): Auditing Client and supplier collaboration Communication, training and awareness Monitoring and measurement Reduction in resource consumption while controlling waste. Pollution prevention and risk management, maintaining legal records.

A key section of EcoCampus and the development of an EMS is legislative compliance. The University must comply and meet a wide range of legislative requirements. The Waste (Scotland) Regulations 2012 were introduced on the 1st of January 2014. They dictate that all food, glass, metals, paper & card and plastics must be segregated and not disposed of in landfill. All staff and students have a key role to play by disposing of all waste appropriately in the recycling bins provided. Simple as that!

Success Commitment and involvement Strong communications Good flexible planning Clear Performance Improvement Goals Detailed monitoring procedures Integration with existing management systems www.napier.ac.uk/environment An Environmental Management System (EMS) will become an very effective and powerful tool for the University. The text in the slide above was pulled from the EcoCampus website. To embed an Environmental Management System throughout the University the main focus must be on communication. The EMS will not reinvent the wheel. Instead, it will integrate into systems, meeting structures and networks already in existence at the University. For instance, many of the core working principles of an EMS are also covered in the full development of Investors in People.

Benefits Management of environmental impact Management of financial impact Reputational risk Curricular links and gain Stakeholder engagement Research and knowledge transfer The structure offered by EcoCampus will allow for all environmental aspects to be assessed, acted upon and monitored at the University. The computer package offered will help to control and maintain concise data management procedures ensuring that all legislative requirements are met while translating all requirements set within both the Corporate Plan and Strategic Plan. Having an Environmental Management Plan in place would clearly demonstrate our commitment to current and potential external partners and funders that we have robust and efficient systems and good corporate governance in place to manage our resources and reduce resource waste. Please do not hesitate to contact Jamie Pearson on 0131 455 3747 or at j.pearson@napier.ac.uk for more information. All reports mentioned in this presentation are available at www.napier.ac.uk/environment