Active Cumbria Governance Structure Vision, Values, Mission Governance Documents Constitution Organisation & Resources Policies Key Controlled Documents Procedures Advisory Board Terms of Reference Host Authority Roles & Responsibilities (Agency Agreement) Annual Stakeholder Forum Terms of Reference Stakeholder Groups Terms of Reference Advisory Board Structure Operational Structure Chair Job Profile Vice Chair Job Profile Operational Team Job Profiles CCC Policies including: Human Resources Financial (including scheme of delegation) Health & Safety Procurement ICT, Fraud Data Protection Freedom of Information Whistle Blowing Office Conduct AC Safeguarding Policy AC Equality Policy CCC Procedures including: Financial AC Safeguarding Procedures AC Equality Procedures Annual Financial Plan Medium Term Financial Plan Annual Service Plan 4 Year Plan Risk Management Plan Customer Plan Stakeholder Engagement Plan

Advisory Board Members Active Cumbria Advisory Board Purpose Ensure clarity of vision, values and strategic direction; Provide oversight, input and challenge; Actively promote and further the work of Active Cumbria. Advisory Board Members Jason Gooding (Chair) Thematic Roles Business Growth Becky Wolstenholme Sue Stevenson Tim Barry Doug Elsby Emma Davenport Lynn Almond Colin Cox Richard Johnston (Ex-Officio) Bruce Lawson (Ex-Officio) Thematic Roles Safeguard Lead Duty of Care Thematic Roles Diversity and Inclusion Thematic Roles Evaluation Thematic Roles Finance and Governance Thematic Roles Workforce and Skills Thematic Roles Health Thematic Roles Health CCC Liaison Thematic Roles Operations Lead Thematic Roles Development Lead All Advisory Board members will have a role in Strategy Development and Business Planning

Active Cumbria Governance Board Meeting Approximately 10 members, senior, well-networked, skills based appointments Drive the strategy and direction of Active Cumbria Have oversight of the work of the Senior Managers, providing input , support and challenge Good governance will enable Active Cumbria to work effectively with its partners and stakeholders Annual Stakeholder Forum All stakeholders invited Presentation on progress for year and future plans Networking and discussion opportunities with Active Cumbria staff and Board Stakeholder Groups Range of Forums for stakeholders focussing on project design and development, updates on key areas, keynote speakers, discussion & networking Task and Finish Groups Created when required for a specific purpose to support the work of the executive Will draw in the skill sets required from across the Active Cumbria stakeholder base Stakeholder Events Calendar of events throughout the year

Annual Meeting Cycle Advisory Board meetings Strategic focus Approx. 10 members Senior, well-networked Annual Stakeholder Forum (ASF) All stakeholders invited Presentation on progress during the year and future plans Stakeholder Groups Range of Forums for stakeholders focussing on project design and development, with keynote speakers, updates on key areas, discussion & networking Task and finish groups Created when required for a specific purpose Stakeholder Events Calendar of events throughout the year Advisory Board Advisory Board Advisory Board Advisory Board ASF Dev Forum Dev Forum PA Forum PA Forum PA Forum PA Forum Ad hoc for task Ad hoc for task Winter school games Summer school games Sports awards

Advisory Board Meetings Agenda Membership Progress update on Service Plan, linked to Strategy, including discussion of operational issues, if required Strategic opportunity discussion Partnerships discussion Advisory Board Members CCC Staff (AC Senior Managers) CCC Staff (AC staff, if required to present) Key Inputs Key Outputs Frequency Standing items Senior Managers Report Financial report Background information for strategic discussion points Board approval of progress against Service Plan and Strategy Strategic direction steer Partnership opportunities 4 x year Duration 2 hours

Annual Stakeholder Forum Agenda Membership Annual Report for last year – for information Financial Report for last year – for information Service Plan and Priorities for coming year – for information Feedback, discussion and networking with stakeholders Advisory Board Members CCC Representatives CCC Staff (AC Senior Managers) CCC Staff (AC staff, if required to present) All stakeholders Key Inputs Key Outputs Frequency Annual Report Financial Report Service Plan for coming year Increased awareness amongst Stakeholders Increased networking opportunities 1 x year Duration 0.5 day

Development Forum Agenda Membership Key Inputs Key Outputs Frequency Discussion on new areas of development, partnership working opportunities, collaboration Keynote speakers Networking opportunity Forum Executive Committee CCC Staff (AC Senior Managers) CCC Staff (AC staff, if required to present) Sport England, All Stakeholders Key Inputs Key Outputs Frequency Presentations and discussion items Project specific information Project development planning Increased understanding of issues and opportunities across the network Greater levels of partnership working 2 x year Duration 5 hours

Physical Activity Forum Agenda Membership Planning for how the sector can support the delivery of: - Health & Social Wellbeing System Physical Activity Care Pathway Commissioned Prevention Services Cumbria & Lancashire Physical Activity Strategy CCC Staff (AC Officers) Leisure Trusts Local Authority’s Cumbria CCG Public Health England School Sports Partnerships Other Providers Key Inputs Key Outputs Frequency Presentations and discussion items Project specific information Partnership approach to planning and delivery of services 4 x year Duration 3 hours