Crawford Area Transportation Authority Living in Fast Forward…A presentation to the PennDOT Bureau of Public Transportation December 16, 2011

CATA 2006

Who were we in 2006 Staff = Exec Director, Dispatcher, FT and PT Secretary 5 Full time drivers, 6 Part time drivers 16 Fleet Vehicles Contracted out 75% of operations Rented office space in Meadville

CATA 2011

Who are we now? Staff = Exec Director, Ops Manager, Bookkeeper, PM Supervisor, 2 Dispatchers, PT Secretary Driver = 11 Full Time, 19 Part Time 31 Fleet Vehicles, 4 Support Vehicles 100% Internal Operations Downtown Facility in Meadville, Office in Titusville

Staffing Level/Org Chart Executive Director – Tim Geibel – Masters of Science Organizational Leadership PPTA Board of Directors National RTAP Advisory Board 10 years Transit Experience (3yr State College, 1yr Butler) Operations Manager – Doug Sekerski – PennScore Graduate - Professional Supervisor Program Owner/Operator Sekerski’s Inc. – Tow and Repair Company (1997 – 2008) 2.5 years Transit Experience

Staffing Level/Org Chart Bookkeeper– Kimberly Cooper With CATA since April 2010 PM Supervisor – Steve Marshall With CATA since June 2011 Titusville Dispatcher – DeAnn Hutchison Driver for TASCC, PT driver for CATA, promoted to Dispatcher in August 2011 Dispatcher – Kathy Beuchat With CATA since 1983 Part Time Secretary – Joyce Derby With CATA since 1997

Board of Directors Andrew Walker - Chairman Director – Northwest office - PA Environmental Council Lawrence Marsteller – Vice Chairman Administrator – Wesbury UMC Stephen Cappellino - Treasurer Senior Vice President - Erie Bank – Meadville Office James Hubbard - Secretary Craw. Co. Planning Commission, Retired James Becker – Asst. Secretary Exec. Director – Titusville Community Development Agencies

Crawford County, PA – Census 2010 Population – 88,765 City of Meadville – 13,388 City of Titusville - 5,601 Median Household income $38,315 State - $49,501 Persons below Poverty Level 16.2% State – 12.5% Major Employers: Channellock - National Headquarters in Meadville Ainsworth Pet Nutrition (Dad’s Dog Food)

How we provide service Fixed Route Shared Ride 7 Meadville Routes, 2 Titusville Shared Ride County-wide operation 7 day service in Meadville, 6 day service in Titusville Various levels of service throughout rest of County Partnerships with Active Aging

CATA Challenges Snowbelt 90+ inches of snow 2. All vehicles are parked outside

Cost Savings Initiatives: Overview of Operations: FY0607 FY1011 % % change per year TOTAL SYSTEM EXPENSE $1,437,495 $1,562,252 8.6% 1.72% TOTAL SYSTEM MILES 406,162 430,537 6.0% TOTAL SYSTEM RIDERSHIP 238,386 273,278 14.6%

Cost Savings Initiatives: Current Cost Planned Action and Implementation Date Projected Savings 2008 Titusville Transition Completed transition July 2009. Decreased expense by 15.9% in first year, increased ridership by 7.4% $31,146.59 Actual 1st yr savings 2011 Meadville Transition FY1011 cost $454,320 Completed transition July 2011. Ridership up 4% first quarter $70,169.00 Maintenance Procedure overhaul FY0607 8 buses $79,304 FY1011 22 buses $76,180 Decreased yearly cost per bus by $6,451 Member of SAFTI Save on avg 43% on Liability and Workers Comp insurance $13,926 savings on Liability 2012

Cost Savings Initiatives: Current Cost Planned Action and Implementation Date Projected Savings Pursuit of LEED Certification – new Facility Implement environmentally friendly/cost saving features into design of new facility 2011 20% in utility costs Monthly facility costs = $228 more than previous rental space includes $326/month snow/lawn care (anticipated) 2011 Titusville Office Transition Operations Manager left 7/11, change position to Dispatcher, management duties transitioned to T. Geibel and D. Sekerski $16,400 first year

Current Financial Position: Reserves – as of 6/30/2011 - audited Source Balance PTAF $187.00 ASG $26,575.00 BSG $37,365.00 Section 1513 $329,347.00 Local $1,310.00 Other

Current Financial Position: Level of Short-Term Debt/Loans—Identify each line of credit (excludes long-term bond financing) Non Applicable Name of Financial Institution Amount of Available Credit Interest Rate Current Credit in Use

Current Financial Position: Accounts Payable – Past due 90 days and over Accounts Receivable – Past due 90 days and over Vendor Amount Past Due Estimated Pay Date Non Applicable Program/Agency Amount Past Due Date Requisitioned Estimated Pay Date

Non Applicable Contract Provisions Term of current union contract ________ to __________ Drivers Current 2012-13 Starting wage Top wage Average wage Contract wage increase Non Applicable Job Classification Number- Full Time Number-Part Time Drivers Mechanics Dispatchers Clerical Other Positions (Identify) Be sure to add other positions to the chart as needed. Repeat this slide if your transit agency has more than one union contract.

Important Contract Provisions Use of part-time employees Number/percent of “split shift” drivers Overtime Outsourcing Other Non Applicable

Healthcare – Highmark BC/BS Union Non-Union Basic Coverage 2011 Health America $469.00 2012 High Mark 428.00 Employee Contributions 15% of premium Co-Payment $500.00 Deductible $250.00 Deductible CATA only provides coverage for “Self”, employee must pay 100% of cost above self for family and/or spouse coverage

Pension – Voluntary 457 Plan Union Non-Union Employee Contributions Current FY 2012-13 Minimum Age to Qualify for Retirement Minimum Number of Years to Qualify for Retirement Minimum Number of Years to be Vested CATA matches up to 5% of employee contribution Only 10 employees contribute and only 4 put in enough to get the full 5% CATA match FY10/11 CATA spent $8,289.00 in 457 Plan contributions to employees

Fuel: Current Cost per Gallon Price at pump less taxes Projected Cost per Gallon and Basis for Projection Market Price. CATA does not have fuel storage capacity. CATA has transitioned our SR buses from diesel to gasoline. 12 of 18 SR vehicles operate Gasoline

Date of Planned Increase Amount After Planned Increase Fixed Route Fares: Fare Type Date of Last Increase Current Amount Date of Planned Increase Amount After Planned Increase Base Fare 2005 $1.00 Transfers Free Zone Fares N/A Other multi-ride tickets/passes (Add as appropriate) 10 ride - $9.00 40 ride – $35.00 None Planned

Shared Ride Fares: Date of Last Fare Increase – January 2008 Current $16.41 (All trips from Jul – Oct 2011 /total fare collection) AAoA – pays copay less $.50 per trip for Center trips Community Health (MA) – pays full SR fares, mileage for long distance trips Housing Authority – Contract $40/hr – in-town group trips Planned Changes May 2012 (preliminary) Estimated average fare to be determined after full ramifications of loss of MA trips has been determined. Describe Fare Policy – Fares must be paid at time of boarding OR pre-paid and issued a bus pass. CATA makes passes for any amount

Other Major Factors Producing Cost Increases Beyond Inflation: Current Amount Projected Future Amount Explanation Example: Subcontracts Example: Employee Retention (Add others or change as appropriate) Non Applicable

Fixed Route Funding FY 2010-11 FY 2011-12 FY 2012-13 FY 2013-14 Total Operating Expenses 808,124 833,890 858,906 884,673 911,214 Total Operating Revenue 179,650 199,903 209,898 220,393 231,412 Total Operating Deficit 628,474 633,987 649,008 664,280 679,802 Subsidies: Federal 262,392 252,704 259,603 265,712 271,920 State 337,749 351,533 358,168 365,769 373,443 Local 28,333 29,750 31,237 32,799 34,439 Total Funding

Fixed Route Service Statistics/Trends: FY 2010-11 FY 2011-12 FY 2012-13 FY 2013-14 FY 2014-15 Rev. Veh. Miles 208,933 209,913 212,012 214,132 216,273 Rev. Veh. Hours 15,666 15,913 15,644 15,878 16,117 Passenger Trips 229,519 240,054 252,056 264,659 277,892 ACT 44 PERF. MEASURES Pass. Trips/Hour 14.65 15.08 16.11 16.67 17.24 Op. Cost/Hour 51.58 52.40 54.90 55.71 56.53 Op. Rev./Hour 11.46 12.56 13.41 13.88 14.35 Op. Cost/Trip 3.52 3.47 3.40 3.34 3.27 Describe Any Proposed Changes No additions or deletion of service planned

Shared Ride Funding FY 2010-11 FY 2011-12 FY 2012-13 FY 2013-14 Operating Expense 682,197 671,716 659,500 672,690 686,143 Passenger Revenue 135,755 148,151 151,854 154,891 158,763 Lottery * 333,510 351,547 390,000 399,750 409,743 MATP 150,310 119,005 78,000 79,950 81,948 Other – Act 44 Section 1513 62,622 53,013 39,646 38,099 35,689 Balance * 10/11 and 11/12 Syncretic Payback, assumed $52,907 total (26,454 and 26,453 per year)

Shared Ride Statistics/Trends FY 2010-11 FY 2011-12 FY 2012-13 FY 2013-14 FY 2014-15 Total Veh. Miles 204,392 205,331 211,490 217,835 224,370 Cost per Mile $3.33 $3.27 $3.11 $3.08 $3.05 Total Veh. Hours 17,730 18,376 18,743 19,118 19,500 Cost per Hour $38.47 $36.55 $35.18 $35.19 Total Pass. Trips 41,806 37,700 38,454 39,223 40,007 Cost per Trip $16.31 $17.81 $17.15 Rev. per Trip $14.82 $16.41 $16.11 $16.17 $16.25 Trips per Hour 2.36 2.05

Capital Status Review – Decade Needs Assessment Storage and Wash Facility – 3 Million – awaiting State Bond Funding, Conceptual Plan completed 2010 Shared Ride Dispatch Software - $150,000 Standard Fleet Replacement – 12-20 passenger buses and mini-vans FY2013 - 3 vehicles $255,000 FY 2014 - 7 vehicles $580,000 FY 2016 - 8 vehicles $585,000 2020 Major Fleet replacement – Gilligs – 1.6 Million

Looking to the Future Regional Coordination with Venango County In 2010, CATA secured letters of interest in a feasibility study from Crawford and Venango Commissioners Sustainability of Shared Ride program Major cut backs in MA service, anticipated loss of $60,000 - $125,00 of revenue per year

Questions?!?