Payroll Implementation

Identify Payroll Needs Document payroll processes Review and update current documentation Consider Reporting needs Make a list of payroll needs and rate each item with a priority (Low, Medium, High)

Additional Functionality Identify current unmet needs Consider company benefits or upcoming company changes Think about capabilities of other systems you have worked on Make a list and rate each item with a priority (Low, Medium, High)

Analysis and Standardization Analyze current earnings code and deduction code setup Rethink Miscellaneous earnings or deduction code Reporting needs – List reports you use frequently as well as reports you have difficulty generating

Interfaces Purpose of Interface is to increase efficiencies and reduce human error Types of Interfaces Hours from Time & Labor Indicative data from HR module Benefit changes including 401K General Ledger Analyze your company culture and determine where interfaces may improve efficiencies

Project Identify a Project Manager Create a Project timeline Needs to devote majority of time to Project Create a Project timeline Identify the Project stakeholders – include representation on the Project team Parallel testing Test, Test and Test again

US Payroll Upgrade Governance Structure Core Team Judy-Chairperson Becky – US Payroll Annette – US Payroll Jo – Corporate Initiatives Peter – IT Mark - Benefits Imru – Data Center Sherry – Global Process Organization Rohini – HR Shared Services Sue - Finance Lou – Treasury Brandt – Tax Patricia – Internal Audit Executive Sponsor Chuck VP HRSS Steering Committee Chuck: HR Operations Tom: Finance Terri – Strategic Programs & Tech Dan – IT Christopher – PS COE Vicki, Lyn or Kerrie - HR Project Leader Judy Global Payroll Director Project Manager Lyle Project Work Streams Payroll Discovery & Configuration/GL/PS ID Alignment PS Time & Labor / Time Saver (Indy) Finance / Treasury Testing PS& Benefits Interfaces/Hosting/SSO/ Security/ ADP Connection Annette Jones - Team Leader US Payroll team members ADP Team Becky - Team Leader Linda & Jill Sue, Lou US Payroll Team Shirley Peter - Team Leader Becky, Pam, Shirley, Rohini & Mark Change Management & Communication – Judy

Measure Project Success Identify goals that can be measured Web Based technology, hosted by ADP Provide unlimited history Effective dated application Eliminate manual interventions with 401k, Benefit and UBS files Single sign on Self Service (ADP iPay; update W-4) Enhance the PS to ADP interface. Connection version 2.0 will allow automation of the interface between PS and ADP. Eliminate the need for black out periods Robust reporting Enhance process speed After Go Live schedule a meeting to discuss “Lessons Learned” Celebrate! Celebrate! Celebrate!