CIVILIAN SECRETARIAT FOR POLICE PRESENTATION TO THE PORTFOLIO COMMITTEE ON POLICE: ANNUAL PERFORMANCE PLAN 21st April 2015

VISION, MISSION AND STRATEGIC OVERVIEW VISION: A transformed and accountable Police Service that reflects the values of our developmental State MISSION: To provide efficient and effective civilian oversight of the police and to enhance the role of the Minister of Police STRATEGIC GOALS OF THE SECRETARIAT: Ensuring the Minister is well advised and supported by the Civilian Secretariat and a service-delivery orientated police service that is accountable Quality and evidence based strategic research, policy advise and legislative support to the Minister of Police Deepen public participation in the fight against crime Enhance accountability and transformation of the SAPS

KEY 2015/16 POLICIES, LEGISLATION & PRIORITIES General Policies and Priorities: National Development Plan Outcome 3: All People are and feel safe Outcome 12: An efficient, effective and development – orientated Public Service and an empowered, fair and inclusive Citizenship Professionalisation of the police Demilitarisation of the police Internal Policies and legislation: White Paper on Safety and Security South African Police Service Bill Critical Infrastructure Protection Bill Animal Movement and Produce Bill Protection of Constitutional Democracy Against Terrorist Related Activities Amendment Bill Firearms Control Amendment Bill

STRATEGIC OUTCOMES A Secretariat that provides strategic direction and has effective administrative management systems and supports the Minister of Police in fulfilling his constitutional mandate A Secretariat that effectively manages the provision of HR management and HR development management The provision and integration of communication services within the Secretariat Efficient and effective use of resources in a compliant manner A partnership strategy that mobilizes role-players and stakeholders in strengthening collaboration in crime prevention Strengthened cooperation with other government departments Communities mobilisation in crime prevention activities Strengthened collaboration between government and the private/ academic sector Clearly developed policies around major policing issues Effective research programme on policing Effective policing legislation able to be implemented by SAPS Improved performance of SAPS through engagement with the Secretariat on budgeting and planning processes A transformed professional police by monitoring and evaluating the conduct of SAPS Improved implementation of policy and legislation by SAPS through regular monitoring by Secretariat Credible evaluations of SAPS projects and plans

OVERVIEW OF STAFFING Year Staff Establishment Filled Posts 2011/12 - 53 2012/13 114 83 2013/14 111 2014/15 (current) 121 110

secretariat budget ITEM BUDGET (R’000) PROGRAMME BUDGET (R’000) 36 764 OPERATIONAL 36 764 PERSONNEL 68 330 TOTAL 105 094 PROGRAMME BUDGET (R’000) ADMINISTRATION 36 451 INTERSECTORAL COORDINATION & STRATEGIC PARTNERSHIPS 22 539 LEGISLATION & POLICY DEVELOPMENT 23 442 CIVILIAN OVERSIGHT, MONITORING & EVALUATION 22 662 TOTAL 105 094

programme 1: ADMINISTRATION PURPOSE: PROVIDES ADMINISTRATIVE SUPPORT, STRATEGIC LEADERSHIP AND MANAGEMENT FOR THE DEPARTMENT STRATEGIC OBJECTIVE TO ENHANCE CORPORATE GOVERNANCE IN ENSURING THAT THE SECRETARIAT ACHIEVE ITS MANDATE Sub-programmes Department Management Corporate Services Finance Administration (Chief Financial Officer) Internal Audit Office Accommodation

programme 1: ADMINISTRATION ITEM BUDGET (R’000) Department Management 7 324 Corporate Services 9 708 Finance Administration 14 822 Internal Audit 3 398 Office Accommodation 1 199 TOTAL 36 451

department MANAGEMENT Sub-programme: department MANAGEMENT PURPOSE: PROVIDES STRATEGIC SUPPORT TO THE SECRETARY OF POLICE STRATEGIC OBJECTIVE To provide leadership, strategic management and direction to the Secretariat The following areas will be a priority: Effective planning in the Secretariat (Strategic Plan, APP, Annual Reporting, Performance Planning and Quarterly Reporting) Effective cooperation between IPID and Secretariat (Joint Consultative Forums) Effective Performance Management (Performance Agreements signed and implemented across the Secretariat) Compliance with the PFMA, DPSA Performance Management System MINMEC (meetings and reporting) Strategic & technical advice to the Minister Engagement of government departments through JCPS Cluster processes

Sub-programme: CORPORATE SERVICES PURPOSE: PROVIDE A RELIABLE AND EFFICIENT CORPORATE SERVICE TO THE SECRETARIAT INCLUDING THE PROVISION OF HUMAN RESOURCE MANAGEMENT AND DEVELOPMENT SERVICES AS WELL AS EMPLOYEE RELATIONS, COMMUNICATION & INFORMATION TECHNOLOGY SERVICES AND AUXILIARY SERVICES STRATEGIC OBJECTIVE To provide effective and efficient corporate support services to the Secretariat to enable achievement of its oversight mandate through Communication, Information Technology, HR and auxiliary services The following areas will be a priority: Persal implemented Functional Occupational Health and Safety Committees Leave management audit reports Approved integrated HRM & HRD Plans Workshops on: Change Management, policies, corporate identity Approved Work Skills Plan Approved Employment Equity Plans implemented

finance administration sub-programme: finance administration PURPOSE: PROVIDE PFMA-COMPLIANT FINANCIAL, ACCOUNTING AND SUPPLY CHAIN SERVICES TO THE SECRETARIAT STRATEGIC OBJECTIVE Ensure sound corporate governance and provide supply chain and financial management services in Secretariat which are 100% compliant The following areas will be a priority: In Year Monitoring Reports Reports on payments to creditors Interim and financial reports Interim value reconciled Asset value reconciled Demand management plan implemented and monitored

sub-programme: INTERNAL AUDIT PURPOSE: PROVIDE INTERNAL AUDIT SERVICES BY CONDUCTING COMPLIANCE & PERFORMANCE AUDITS STRATEGIC OBJECTIVE TO PERFORM STRATEGIC RISKS BASED AUDITS & CONSULTING SERVICES DIRECTED AT IMPROVING THE EFFECTIVENESS & EFFICIENCY OF THE SECRETARIAT OPERATIONS, RISK MANAGEMENT & GOVERNANCE PROCESSES The following areas will be a priority: Rolling plans and operational plans Signed Audit reports Risk management policies reviewed Strategic Risk Management Reports Operational Risk Assessment Reports Risk Registers Risk Management Terms of Reference signed off Tracking reports of AGSA Management report and Internal Audit recommendations produced Audit Committee Meetings Risk Committee Meetings

RISKS & MITIGATION OF RISKS Non-compliance with the determination of leave by officials Demand plans not submitted by managers Delays in finalisation of internal audits due to lack of cooperation by management and lack of Automated Internal Audit System Lack of buy-in by management in implementing risk management Mitigation of Risks: Leave register will be implemented and quality assurance to be done by HR on all leave forms submitted Regular meetings with senior managers to ensure they are informed of what is required from them with regard to finance and supply chain management Procurement of the Automated Internal Audit System Risk awareness session to be conducted

PROGRAMME: INTERSECTORAL COORDINATION & STRATEGIC PARTNERSHIPS PURPOSE: MANAGES AND ENCOURAGES NATIONAL DIALOGUE ON COMMUNITY SAFETY AND CRIME PREVENTION STRATEGIC OBJECTIVE TO CONTRIBUTE TOWARDS CREATING A SAFE AND SECURE ENVIRONMENT THROUGH PARTNERSHIPS WITH STAKEHOLDERS Sub-programmes Intergovernmental, Civil Society & Public-Private Partnerships Community Outreach

INTERSECTORAL COORDINATION & STRATEGIC PARTNERSHIPS: budget SUB-PROGRAMMES BUDGET (R’000) Intergovernmental, Civil Society & Public Private Partnerships 19 058 Community Outreach 3 481 TOTAL 22 539

SUB-PROGRAMME: INTERGOVERMENTAL, CIVIL SOCIETY & PUBLIC-PRIVATE PARTNERSHIPS PURPOSE MANAGE AND FACILITATE INTERGOVERNMENTAL, CIVIL SOCIETY & PUBLIC PARTNERSHIPS STRATEGIC OBJECTIVE To liaise, communicate and mobilise stakeholders through public participation programmes to strengthen service delivery The following areas will be a priority: Working agreements with civil society organisations on crime prevention programmes Anti-crime campaigns Assessments of CSF’s, SAPS Rural Strategy Police stations implementing schools safety protocol Established Working Groups

SUB-PROGRAMME: COMMUNITY OUTREACH PURPOSE PROMOTE, ENCOURAGE AND FACILITATE COMMUNITY PARTICIPATION IN SAFETY PROGRAMMES STRATEGIC OBJECTIVE To enhance stakeholder and community participation in safety and crime prevention programmes through izimbizo, establishment of Working Groups and CPF functionality The following areas will be a priority: Public participation programmes implemented Provinces implementing CPF Guidelines Assessment of CPF’s

RISKS & MITIGATION Risks: Delays in executing Partnership projects Mitigation of Risks: Engage Supply Chain Management unit after the submission of the Demand Management Plan

PROGRAMME: LEGISLATION & POLICY DEVELOPMENT PURPOSE: DEVELOP POLICY AND LEGISLATION FOR THE POLICE SECTOR & CONDUCT RESEARCH ON POLICING & CRIME STRATEGIC OBJECTIVE CONSTITUTIONALLY COMPLIANT LEGISLATION, EVIDENCE BASED RESEARCH AND EVIDENCE-LED POLICIES FOR POLICING AND SAFETY SUB-PROGRAMMES Policy Development & Research Legislation

LEGISLATION & POLICY DEVELOPMENT: budget SUB-PROGRAMME BUDGET (R’000) Policy Development & Research 12 165 Legislation* 11 277 TOTAL 23 442 *Includes budget for DPCI Judge

SUB-PROGRAMME: POLICY DEVELOPMENT & RESEARCH PURPOSE DEVELOP POLICIES & UNDERTAKES RESEARCH IN AREAS OF POLICING & CRIME STRATEGIC OBJECTIVE TO Provide evidenced-based research and evidence -led policies for policing and safety The following areas will be a priority: Policing policies developed: White Paper on Safety and Security, Professionalisation of the police Research conducted: Demilitarisation of the SAPS, Firearms management in SADC Reports Special projects: Policing Needs and Priorities Resource Information Centre maintained

RISKS & MITIGATION OF RISKS Lack of data analysis skills Delayed access to information Mitigation of risks: Provision of data analysis training Implementation of the MOU between Secretariat and SAPS

SUB-PROGRAMME: Legislation PURPOSE PROVIDE LEGISLATIVE SUPPORT SERVICES TO THE SECRETARY OF POLICE STRATEGIC OBJECTIVE TO Produce legislation for effective policing and provide legal advice and support to the Secretary The following areas will be a priority: Bills to be tabled in parliament: SAPS Bill, Critical Infrastructure Protection Bill, Animal Movement and Produce Bill, National Key Points Amendment Bill, Protection of Constitutional Democracy Against Terrorists & Related Activities Amendment Bill, Firearms Control Amendment Bill Regulations: South African Police Service Amendment Act, 2012 (DPCI), Firearms Control Amendment Act, 2015, South African Police Service Act, 2015, Critical Infrastructure Act, 2015

RISKS & MITIGATION Risks: Inadequate human capacity with required knowledge and skills to meet legislative demands and to deliver quality legislation Delays in finalising the drafting of legislation. Mitigation of Risk: Fast track the filling of posts Structured engagements with stakeholders Participation in DevCom presentations of draft Bill for discussion and debate

PROGRAMME: CIVILIAN OVERSIGHT, MONITORING & EVALUATION PURPOSE: OVERSEES, MONITORS & REPORTS ON THE PERFORMANCE OF THE SOUTH AFRICAN POLICE SERVICE STRATEGIC OBJECTIVE TO CONDUCT AN EFFECTIVE OVERSIGHT , MONITORING AND EVALUATION THAT CONTRIBUTES TOWARDS AN ACCOUNTABLE AND TRANSFORMED POLICE SERVICE SUB-PROGRAMMES Police Performance, Conduct & Compliance Monitoring Policy & Programme Evaluations Information Management

CIVILIAN OVERSIGHT, Monitoring & evaluation: budget SUB-PROGRAMMES BUDGET (R’000) Police Performance, Conduct & Compliance Monitoring 16 818 Policy & Programme Evaluations 4 078 Information Management 1 766 TOTAL 22 662

SUB-PROGRAMME: POLICE PERFORMANCE, CONDUCT & COMPLIANCE MONITORING PURPOSE: MONITOR THE PERFORMANCE, CONDUCT & COMPLIANCE AND TRANSFORMATION OF THE SOUTH AFRICAN POLICE SERVICE STRATEGIC OBJECTIVE To improve police performance, compliance and police conduct The following areas will be a priority: Oversight visits of local stations (oversights visits conducted and reports compiled) Assessment Reports on: SAPS Budget and Programme Performance, Complaints Management, Litigation Management, SAPS Implementation of IPID Recommendations, Domestic Violence Act, Compliance to Legislation by SAPS, Compliance to policing policy, implementation and compliance to legislation, Police Station Service Delivery Trends Analysis

SUB-PROGRAMME: POLICY & PROGRAMME EVALUATIONS PURPOSE: EVALUATE THE EFFECTIVENESS OF PROGRAMMES IMPLEMENTED BY THE SOUTH AFRICAN POLICE SERVICE STRATEGIC OBJECTIVE To evaluate the effectiveness, efficiency and impact of programmes implemented by SAPS The following areas will be a priority: Reports on: Legislation passed, implementation of recommendations by Portfolio Committee and the Secretariat, Special Projects Capacity building to provincial M&E Forum

SUB-PROGRAMME: INFORMATION MANAGEMENT PURPOSE: PROVIDE RELIABLE, ACCURATE & TIMELY INFORMATION THAT WILL INFORM EVIDENCE -BASED DECISION MAKING STRATEGIC OBJECTIVE To provide reliable, accurate and timely oversight, monitoring and evaluation information that will inform decision making processes The following areas will be a priority: Information Management Systems developed and maintained

RISKS & MITIGATION OF RISKS Lack of access to information from SAPS Lack of formal channels for communicating OM & E findings and recommendations to SAPS Mitigation of Risks: Conclusion of Secretariat Regulations and MOU between SAPS and Secretariat

Thank You Enkosi Dankie