Project Management Plan for BFES Pilot Keyboard Computer Course IT 8150

Traditional Project Management Conduct Conditions of Satisfaction Traditional Project Management Define Requirements Project Scoping Meeting Create Requirements Breakdown Structure Write POS Assess completeness of requirements Classify project in the landscape Determine best-fit PMLC Model Write POS Submit POS

Conditions of Satisfaction Structured conversation between PM, Admin Team and Technology Specialist took place during scoping phase Requirement changes Flexible approach to change management

Traditional Management Project Each phase will have specific target dates that the team will observe in order to complete the project by the release date. Used in order to complete: Analyzing Phase Requirements Design Implementation

Project Overview Statement Problem/Opportunity: Create an online keyboard course to be implemented in grades 3rd, 4th, and 5th. Goal: The goal is to provide equipment, staffing and flexibility of scheduling Measure success on online standardized tests

Project Overview Statement Continued… Objectives: Create a program to incorporate keyboard instruction into the current curriculum Use existing equipment and purchase new equipment to achieve the objective of students 3rd through 5th receiving weekly instruction Provide staffing to implement and maintain program Increase standardized test scores on on-line writing assessments

Project Overview Statement Continued… Success Criteria Equipment is provided to instruct at least 80% of 3rd through 5th grade classes at least once a week. Twice a week or more would be the ideal scenario. Provide instruction at least once a week Staff trained Program is up and running for at least 6 months Students to take on-line writing assessments Show an increase in test scores by 40%

Project Overview Statement Continued… Assumptions, Risks, Obstacles Assumptions: Implementation of this keyboard course will increase students online tests scores for writing Risks: Scheduling conflicts, Online Software, below average test scores, unseen changes Obstacles: Maintaining consistent practice Support at home with online practice

Scheduling Short Schedule/short critical path Installation, scheduling, training – 6 weeks Unseen Changes Slack time

Project Overview Statement Continued… Resources IT Department FC Assessment Department Curriculum development Local School Administration BFES elementary school to run the pilot program

Stakeholders Customers/Users Students Faculty Parents Suppliers   Stakeholders Customers/Users Students Faculty Parents Suppliers FC IT Department Georgia Milestone Assessments  Internal Project Delivery Project Manager Administration Technology Specialist Media Specialist Team Members/Grade Level Chairs for 3rd, 4th, and 5th Other Fulton County Assessment Department

Management Team Project Manager Fulton County Academics and Assessment Department Technology Specialist, Media Specialist Hardware/Software Administrative Team Principal, AP, CST Curriculum Support Instructor, 3rd, 4th, and 5th, Grade Level Team Leaders Training and Implementation

Breakdown requirements of team members Fulton County Academics and Assessment Department Breakdown requirements of team members Technology Specialist, Media Specialist Hardware/Software Administrative Team Principal, AP, CST Curriculum Support Instructor, 3rd, 4th, and 5th, Grade Level Team Leaders Training and Implementation Desktop & Laptops operational Keyboard curriculum design to complement assessment Train the trainers Software to implement and complement learning Schedule classes and organize materials Begin classes and practice assessments

Proposed Work Breakdown Structure Project goal and solution Keyboarding Course For Elementary School Requirement 1 Create content for an on-line keyboarding class Requirement 2 Provide hardware to accommodate students Requirement 3 Staffing and training for course Administration LO for course Evaluate Software Analyze existing hardware Decide Staffing need and training Evaluate method of data collection Software Selection Cost analysis of hardware needs Hire fulltime instructor Create Content Licensing requirement Choose Product Implement method Train Instructor Train homeroom teachers Rubric creation FC/Admin Approval Scheduling Test Installation Create class schedule

G2 I4 F2 J H1 A 1 B1 D6 E2 C3 Project Network Diagram (PND) Activity Description Dependency Duration (weeks) A Project Planning, Needs Analysis 1 B Identify Goals & Learning Objectives C Hire Full Time Instructor 3 D Develop Content of Course/Evaluate Software B,C 6 E Assess Hardware Needs 2 F Purchase Software A,B G Training Guide/Select Trainers H Train the Trainers I Schedule Classes A,C,G 4 J Deliver Keyboard curriculum to students G2 I4 F2 J H1 A 1 B1 D6 E2 C3

Budget Activity Estimated Cost Instructor $38,000 Software/Licensing $5,000 Monthly Licensing Fee $900 Training Material $250

Communication Designated Meetings Emails Reports

Software Proprietary Software Monthly Licensing fee to cover 400 students CD provided in the event online system goes down

Hardware Computer Lab – 30 Desktop Computers 2nd Classroom with 16 Laptops

Mobile Hardware and in Classroom 16 Additional Laptops 5 Desktops in each classroom

Closing out the Project Check List Computer Classroom up and running with scheduled classes Each Homeroom Classroom software installed and operations