OACC SEMESTER SUMMIT Friday, October 2, 2009 Presenters: Dr. Richard J. McCarbery Mary Jane Pasky Lu Phillips

Introduction Video – Dr. Richard McCarbery Semester Conversion Timeline Issues

Semester Conversion categories Academics Student Services Marketing/Communication Administrative/Operational Issues

Academics Fairness – “Do no harm” Common rules applied consistently Full credit for previous coursework No delay in completing degree No educational cost increase as a result of conversion

Academics Associate Degree Credit Hour Conversion 93 quarter hours to 62 semester hours – 72 max Courses 4/5 credit hours on quarters to a 3 credit hour norm Sequence Courses 3 qtr. courses = 12/15 cr hrs to 2 sem. courses = 8/10 cr hrs

Academics Criteria for Sizing Courses Prefix ratio .667 ratio of qtr hrs to semesters Existing quarter hours minus recommended semester hours (2 hours typical) Compared to 3 hr norm and other semester institution offerings

Academics Transitional Learning Experience Bridge courses Independent study Course repeat Prerequisites

Academics Course Content Sequence on Quarters 2 3 2 3 Sequence on Semesters 1 ½ and ½ 2

Student services Advising Training Counselors and Advisors are major source of info for students Electronic degree audits Semester course equivalencies Historical course equivalencies Must be able to recognize semester courses from quarter courses

Student services Financial Aid No significant impact Award calculations SAP between quarters and semesters Loan distribution Grant and scholarship requirements Update Forms

Marketing/ communication Semester Conversion Kick-off Publish attention-getting info (colorful, designs, mascot, etc.) Buttons, brochures, T-shirts, banners Mailings to 40,000 students Semester presence at all events Semester Conversion Guide Office staff – basic info to field inquiries

Administrative/ operational issues Calendar Modular calendar – 15, 10, 8, and 5 week classes Academic calendars – 3 years Final exam schedules

Administrative/ operational issues Scheduling Time block scheduling Planning Guide – when courses will be offered College activities (FamilyFest, Stocker Center Performances, etc.) Policies and Procedures Neutral position to maintain current

challenges New Student Information System and Semester Conversion simultaneous Approved 1 hour College 101 course added additional hour to programs First week glitches

Questions/discussion Contact Information: Mary Jane Pasky Coordinator of Distance Learning mpasky@lorainccc.edu Lu Phillips Research Analyst lphillip@lorainccc.edu Website: www.lorainccc.edu/semesterconversion