Pre-Proposal Conference Project Information Management System (PIMS) RFP 017-C007795-TS Presented by: CEO IT, OCPW, OCWR December 21, 2016

PIMS Pre-Proposal Conference Agenda Welcome & Introductions RFP Overview PIMS Requirements Orange County Waste and Recycling overview Orange County Public Works overview Questions & Answers

Implementation Begins RFP Overview Release & Close of RFP RFP released 12/9/16 RFP closes 1/25/17 (due date for proposals) Evaluation Process Evaluations of proposals begin – 1/26/17 Presentations by finalists begin – 3/15/17 Contract Awarded Contract development begins – 4/3/17 Contract finalized and presented to the County Board of Supervisors – June 2017 Implementation Begins Contract Start Date / begin implementation process

PIMS Requirements Cloud-Based Enterprise System Owner-Centric System Commercial Off-The-Shelf (COTS) System Easily configurable and scalable County is NOT seeking the development of a customized PIMS Refer to RFP for complete requirements

County of Orange Introduction to Project Management Programs Enterprise Project Information Management An OC Public Works Department and OC Waste & Recycling Department Joint Effort

Mission Provide waste management services, protect the environment and promote recycling in order to ensure a safe and healthy community for current and future generations.

Program Background Orange County’s Solid Waste Landfill System 3 Active Landfill Locations On-going Development, Facility Improvements and Maintenance Operations Closed Landfill Sites Post Maintenance Operations, Monitoring and Facility Improvements Project Office & Business Structure Department Level Central Project Office and QA/QC Public Contract Code and the Standardized Policies of the County of Orange Department Procedures Specific to Landfill Operations

Project Office Structure (general example) Board of Supervisors County Executive Administration OC Public Works Department OC Infrastructure Programs (program) Project Management (division) PM (portfolio) Project OC Construction Construction Management OC Facilities Design & Construction OC Waste & Recycling Department OC Sheriff’s Department John Wayne Airport Department

Program Background – (cont.) Capital Projects – 20 yr. Plan $250 million Landfill Development Facility Improvements Maintenance On-Call Professional Services Other Capital Contracts Operations and Maintenance Services

OC Waste & Recycling Capital Projects – 20 yr. Plan (subject to change)

Project Office Units (general example) Board of Supervisors County Executive Administration OC Public Works Department OC Infrastructure Programs (program) Project Management (division) PM (portfolio) Project OC Construction Construction Management OC Facilities Design & Construction OC Waste & Recycling Department OC Sheriff’s Department John Wayne Airport Department

OC Public Works Presented by: Hugo Pineda, December 22, 2016 Thank you for taking time out of your busy days….. I’m using one of the snazzy CEO approved templates… well kind of, I swapped out the OCPW logo. Presented by: Hugo Pineda, December 22, 2016

Mission Protect and enrich the community through efficient delivery and maintenance of public works infrastructure, planning, and development services Vision Provide excellent, innovative, and professional public works projects and services to our community Values Integrity, Accountability, Service, and Trust

Background OCPW is responsible for the development, maintenance and use of County of Orange facilities and land, serving both the general public & County operations. OCPW constructs, improves and maintains: Highways Bridges Flood Control Facilities Recreational Facilities Operate and Maintain: 380 miles of flood control channels 320 miles of highways (unincorporated)

Capital Improvement Program 7-Year Capital Improvement Program(CIP) FY 2016/2017 to 2022/2023 7-YR CIP Total Project Cost Road & Road Maint. $232,611,635 Flood Control $307,075,372 Bikeway $52,808,862 External $136,500,000 Grand Total $592,495,869

Capital Improvement Program

OCPW Organization Chart

OC Infrastrucutre Programs

OC Public Works Board of Supervisors County Executive Administration OC Public Works Department OC Infrastructure Programs (program) Project Management (division) PM (portfolio) Project OC Construction Construction Management OC Facilities Design & Construction OC Waste & Recycling Department OC Sheriff’s Department John Wayne Airport Department

CONTACTS Timothy.Shears@ceoit.ocgov.com (714) 567-7488 http://olb.ocgov.com/bids/ www.bidsync.com RFP No. 017-C00795-TS

QUESTIONS & ANSWERS And finally, the end of this death by power point.