Going Green By Ima Librarian This is the Title slide. On your slide, type Going Green in the top text box. In the bottom text box, type your name. When you are finished click on New Slide in the slide section of the Home Tab. Notice how this slide has a different layout from the title slide.

Why Go Green? Better for the environment. Improves the air quality. Energy savings add up. We will put the title “Why Go Green?” in the title box of this slide and most future slides. In the Text Box, type the three statements on the this slide. By default, PP starts this text box with a bulleted list. If you don’t need a list, simply backspace to delete the bullet and continue adding your text in the box. Now let’s add a theme. Click on the Design tab. Again by default, PP uses the first theme shown (called Office) for new presentations. If you mouse over the other themes shown across the top, your slide will change to show how it would look if you chose that theme (the screen shot of the themes on the ribbon always shows the Title slide of the theme). For this slide do the following: Click on Background Styles and then click on Format Background (see next slide for a larger view of the Format Background pop-up screen) [note: Format Background can also be accessed by a right click from inside the slide] Under ‘Fill”, choose Gradient fill (you may or may not have a preset color show up. If you don’t, click on color to choose a color appropriate for your presentation). If there is already a color on your screen, you will get a more detailed Format Background screen. For our slides we used the Light Green (under standard colors in the Color drop down menu), a 90 degree Angle, and moved the Gradient Stop on the right towards the left so that the Position is at 80%. If you don’t like what you’ve done, you can start fresh by clicking on Reset Background. Click on “Apply to all” and all of the slides in the presentation will have the same background. If you don’t want the same background on a particular slide do the following: Select the slide you want to remove the background from Right click on the slide (outside of any text boxes or other placeholders) Select Format Background (at the bottom of the pop-up screen) Click on Solid Fill. Since the Office theme has a blank/white background, that is what the slide will be changed to.

No color on slide Color already on slide This slide shows you a larger view of the Format Background screen, showing the difference with & without a background color selected. (It is not part of the Going Green presentation.) No color on slide Color already on slide

Why Go Green? Energy savings add up. Improves the air quality. Better for the environment. Your slide should look like this. Now let’s edit the text so that it fit’s the slide better. Using the cut & past commands you can ‘rearrange’ the order of the list Select all the text; then using the line spacing command, change the space between the lines (when the text is selected and you mouse over the different spacing options, you will ‘preview’ how the changes will look. Change the spacing to 2.0

Why Go Green? Better for the environment. Improves the air quality. Energy savings add up. Now your slide looks like this. Next we’ll add a graphic to this slide. You could just add an object, but it might not line up or fit in the space you have. There are different layouts that might work better for this and the next slide will show you these layout choices.

( This slide is not part of the Slide Show ) These are the Layout options for the Office theme. We will be using the Two Content layout (circled in red) The left side will keep the text already on the slide and the right side will hold the graphic we’ll be using. Go back to your previous slide, and change the layout to the Two Content one. Then click forward to the slide after this one

Why Go Green? Better for the environment. Improves the air quality. Energy savings add up. Now your slide looks like this. If you click in the area where your bulleted list is, a dotted line box appears around the words. You should see small circles in the corners of the box and small squares on the top, bottom & sides. These squares & circles are used to manipulate the size of the box area. The other box contains the place holders seen in other layouts. Now we are ready to add the graphic Click on the Clip Art icon in the text box on the right. A search box opens on the right side of the screen. (You can also use the commands on the Insert tab of the ribbon) In the Clip Art ‘search for:’ box, type environment and click on Go. Scroll down to the “Keep this planet green” sign picture (It should be the 10th row). If you don’t find this picture check to see that all the boxes in the ‘Results should be:’ are checked. When you click on the picture, a copy is placed on the slide. Now we need to resize and place the picture in the placeholder. Click inside the picture. The picture will now have a line around it There will also be a small black cross with arrows on four sides that moves when you move the cursor. This 4 pointed arrow allows you to move the graphic. Hold down the left button on the mouse and slide the picture over to the right side of the slide. You should also see small circles in the corners and small squares in the middle of the lines on the sides. These circles & squares allow you to manipulate the size of the photo. When you mouse over a small circle or a small square, the cursor changes to a two headed arrow that indicates the direction the graphic will enlarge or shrink, depending on how you move the cursor. Using the small circles to resize the graphic will keep the aspect ratio the same, while using the small squares will change only the height or the width. Resize the picture so that the top & bottom edges fit into the placeholder area. Move the picture so that it aligns to the right edge of the placeholder box. Now we need to resize the Text area on the left side, so that “Better for the environment.” will fit on one line. Click anywhere in the text area. A dotted line box appears around the text that looks like the one around the graphic. Move the cursor over to the small square on the right side of the text box. When the cursor changes to the double sided arrow, hold the left mouse button down and move the cursor closer to the graphic. When you release the mouse button the text will readjust to fit in the now widened text box without having to change the size of the font. Clip Art

Why Go Green? Better for the environment. Improves the air quality. Energy savings add up. And this is how your slide will look after moving and resizing the different objects. On the next slide we will add a short video clip to the presentation. Add a new slide, and choose the Blank layout option

To get the video file for this slide you will need to open Internet Explorer and go out to the web page where the Computer Class files are found. Minimize your MS PowerPoint program by clicking on the icon on the right in the upper right corner of the screen. Open Internet Explorer. You should be on the Library’s homepage. Scroll down to find Events and Programs in the left sidebar and click on it. Then click on the link to the Computer Classes. Scroll down to the MS PowerPoint files and then right click on the file titled “Turn the Lights Off - Video”. From the drop down menu, choose ‘Save Target As …’ which opens a Save As screen. Save the file to the D: drive. Close the page. Restore your PP program to full screen by clicking the PP icon on the Taskbar at the bottom of the screen. From the Insert Tab, click on Film Reel (Video) in the Media section (on the far right of the Ribbon). This opens the Insert Video screen. (Since you are going to be adding a video file, the computer looks for files that have extension names compatible with Windows Media Player and should bring up the D: drive with the file you saved. Select the file and double click to insert it on the slide. Your screen should look like the next slide in this presentation You can find these types of video and/or audio files in PP’s Clip Art files or by searching the web. Please be aware that clip art, including A/V files, found on the Internet may be copyrighted material. You will also find many sites that charge a fee to use their material.

We want to add some words at the top and bottom of the picture, so we’ll need to resize the picture by clicking in it, and using the small circles in the corners, resize the picture so that it fills about half of the slide and is centered. Don’t worry about the ‘command’ bar that appears at the bottom of the screen when you click in the picture. Add a text box at the top and bottom of the picture. Don’t worry about the height of the text box as it corresponds to the font size that is currently on the Home tab. Type this into the top text box – “Now, don’t forget . . .” Type this into the bottom text box – “. . .to turn off the light” Resize the type if it is too small (or too large) Go to the next slide

Now, don’t forget… …to turn off the light! This is how your slide should look. When you mouse over the picture a command bar pops up where you can manually start the video. Save your work, by using the Save As command in the File tab so that next week we can go back and add the Transitions and Animations to make your PP presentation “POP”!! If you don’t have a USB drive to save your work, another way to do it is to save your presentation to the D: drive and send it to yourself via your email account. Here’s how: After saving your presentation, minimize the PowerPoint program. Open Internet Explorer and open your personal email account Compose an email to yourself and attach the PowerPoint file to the email. Send the email and when you come to class next week you can open your email, open the attachment and be ready to go!! …to turn off the light!