Certificate Programs An ACEware Presentation

Certificate Tracking Agenda What constitutes a certificate program? Setting up a Certificate program Reporting Certificate Tips

What’s the difference between a certificate and a certificate program? Awarded for a single course Certificate Program Awarded for multiple courses Tracking is necessary to monitor completion

What is a Certificate program? When a participant must (by either method) meet the criteria to receive a certificate By count of courses (six out of ten courses) By a number of Hours / CEU’s / or Credits Earned in a specific order

Sample criteria Courses can also be available for open enrollment Can be <N> courses out of <N> Can be <N> courses out of MANY Can be <N> courses out of Group A and <X> courses out of Group B Sample criteria Courses can also be available for open enrollment

Begin by planning Will there be an application/enrollment fee? What will be criteria for completion of certificate? Are there prerequisites and will they be enforced? Are you required to track the graduate after graduation?

Establish Grouping and Interest Codes

are Key to Certificates Course Grouping Codes are Key to Certificates

Create & assign the grouping code(s) Once you create the grouping code, assign it to all courses in the certificate program

Create & assign interest codes

1 2 For students enrolled in the certificate program A second for students who have completed the program 2

There is a new option! Track completers on the Name Credential screen

Exciting things are coming Watch this space! Exciting things are coming

Stay Tuned: For A new AutoMAGIC Reg to Credential Button …. Create Credential

Course Prerequisites

When your programs are sequenced Catalog Builder module required

To make it work . . . In Student Manager In ACEweb Check whether student has met prerequisites Set the CatLinkStatus .ini setting which determines how ACEweb handles prerequisite courses.

Tracking with the Certificate Wizard

Use the Certificate Wizard Report Fill in the appropriate options *If your system is missing this report, modify the default transcript and add justdoit(‘=certwiz()’) Additional information is available in the help guide, or call your tech

Reporting Functions

GRADREPT – Returns a count of courses, or a sum of hours/ceus FINDINT – allows you to query by Interest Code to return only those certificate program participants FINDGRP – allows you to query by Grouping Code HASCLASS – returns either True/False or Yes/No if a student has taken a course which meets a stated conditions A few useful functions

A few (more) useful functions GRADSPEC – returns individuals who have taken the required courses GRADSPEC2 – returns individuals who have taken required courses within 2 different course groups A few (more) useful functions GRADCRED – returns individuals who have completed a specific number of ceus/hours GRADCRED2 – returns individuals who have completed a specific number of credit/hours within two different course groups

Certificate Tips

Use the Interest Code as the course subject code The subject code is automatically assigned to anyone who enrolls in the course. In addition, it is stamped with the current date, which makes it easy to track whether or not the student completes within the time limit

Is there a fee to apply or register for the program? Establish a separate course to register individuals that will collect the fee. This allows you to more easily track the fees associated with the certificate program.

You can email certificates to completers From the Quick Reports screen, check the Certificates and Email Separately options

Questions????

Join us for our next webinar . . September 14 th 1:30 / Names II … .