Excel Training - Part One November 2004 Excel Training - Part One Excel – A spreadsheet application used to store numeric data and perform calculations A spreadsheet consists of rows and columns of data. A workbook consists of one or more spreadsheets. A workbook has a file extension of .xls The advantages of a spreadsheet application: The ability to perform calculations on data To automatically recalculate when changes are made to the data Notes ldskjfaskljfdal;s November 2004 Lori Alighieri Lori Alighieri

Worksheet Basics Rows go horizontally (Row 4). Columns go vertically (Column D). The intersection of a column and a row is called a cell. This cell is identified as, D4.

Worksheet Basics The name box shows the location of the cell cursor. The cell cursor is a solid outline that can be moved to select a cell. The formula bar displays the contents of the selected cell

Adding Rows First, select a cell. Then, select Insert => Row The new row will be located above row 3.

Deleting Rows Finally, select Entire Row First, select a cell located in the row that you want to delete Next, select Edit => Delete, the Delete Screen will appear

Adding Columns Then, select Insert => Column First, select the column immediately to the right of where you want your new column to be inserted. Here is the result!

Deleting Columns Finally, select Entire Column First, select a cell in the column that you want to delete Next, select Edit => Delete, the Delete Screen will appear

Changing a Column’s Width If a cell is not wide enough to display its value, this is what will be displayed. You can change the width of the cell several ways; 1. Format => Column => Width. 2. Double-click on the column’s right boundary. 3. Drag the column’s right boundary to the right to make the column larger or to the left to make it smaller.

Changing a Row’s Width If a row is not wide enough to display its value, it will be displayed incorrectly. You can change the width of the row several ways; 1. Format => Row => Height. 2. Double-click on the row’s bottom boundary. 3. Drag the row’s bottom boundary

Excel Training - Part 1 November 2004 Entering Formulas Formulas are mathematical statements used to calculate values. Excel evaluates a formula from left to right, using the order of operations to indicate the priority of operators. To remember the order of operations: Please Excuse My Dear Aunt Sally Parenthesis Exponents Multiply Divide Add Subtract Notice the value in the formula bar. This is what was actually entered into cell B2. All formulas begin with an equal sign. Lori Alighieri

Using Cell Referencing In Formulas Excel Training - Part 1 November 2004 Using Cell Referencing In Formulas When Excel evaluates the formula, it uses the cell reference to locate the value needed in the calculation. Notice the value in the formula bar. This is what was entered into cell B6. What would the value of cell B6 equal if the value of cell B3 was changed from 10 to 5? The answer is, 20. Lori Alighieri

Formatting Data First, select the cells that you want to format Finally, select Number Tab => Currency and specify the amount of decimal places that you want => Select OK Next, select Format => Cell, the Format Cells Screen will appear

Getting Totals First, select the cell (B8) in which you want the calculated amount displayed. The total amount for that column is now displayed. Next, select the AutoSum icon. Then, Select the Enter check icon to enter your data.