Created by Stacey Wilson Microsoft Excel Created by Stacey Wilson

What is Excel? A spreadsheet program that is used to organize information. Made up of worksheets (like pages in a book), which are made up of cells (each cell holds the information).

What does Excel do? Lets a person: Enter info. into cells Easily change what is written in cells Calculate numbers easily Make a chart (graph) of info. in cells

Terminology Worksheet – a page made up of columns and rows Workbook – a collection of worksheets Column – a group of cells stacked vertically (on top of each other). Each column is labeled/named with a letter, known as the column heading. Row – a group of cells stacked horizontally (beside each other). Each row is labeled/named with a number, known as the row heading.

Terminology (Continued) Cell – a box where information is put. Its name is where the column and the row meet For example : column A, row 2 = A2 Name box – tells the name of the cell selected Formula bar – area where you can add or change information in a cell

Exploring Basic Excel Skills Assignment #1

Working with Columns Columns are vertical groups of cells. The light gray area at the top of each column is called a column heading. Task 1: Click on column heading B Click on column heading D Click on column heading F Task 2: Click on column heading A, hold down the “shift” key, & then click on column heading C

What happens when you click a column heading? The whole column is selected. What happens when you click on the column headings while holding down the “Shift” key? All the columns between the two points are highlighted.

Working with Columns (Con’t) Task 3 Click on column B, hold down the CTRL (Control) Key, and then click on column D and column F What happens? Only columns B, D and F are selected

Working with Rows Rows are horizontal groups of cells. The gray area to the left of each row is called a row heading. Task 1: Click on row heading 2 Click on row heading 6 Click on row heading 8 Task 2 Click on row heading 4, hold down the shift key, and then click on row 8

What happens when you click a row heading? The whole row is selected. What happens when you click on the row headings while holding down the “Shift” key? All the rows between the two points are highlighted.

Working with Rows (Con’t) Task 3 Click row heading 1, then hold down the CTRL key, and click on row headings 3 and 5 What happens? Only rows 1, 3 and 5 are selected

Working with Cells A cell is where a column and row meet. Each cell has a cell reference, which is the column & row location. Task 1 Click on cell A1 to select it Click where column D & row 2 intersect Click on cell F3 Click where column C & row 5 intersect

How to Enter Text Task 1 Select cell A1 and type your first name into the cell, then hit Enter To add your last name to the same cell, go back to the cell, and in the formula bar above the cells, click to the right of your first name, add a space, and type your last name.

Move from Cell to Cell Task 1 Click on cell A1 Press the “Enter” key to move from cell A1 to A2 Press the “Tab” key to move from cell A2 to B2 Use the mouse pointer to move to cell C3

Format a Cell Format means to change, organize, or style the physical appearance of the cell. There is a format drop-down menu on the task bar. The following tabs appear under “Format” and then “Cells”: “Number” tab allows you to specify the type of data that is being entered in the cells (ie. words, numbers, money) “Alignment” tab allows to you change where/how the data is positioned in the cell “Font” tab allows you to change the type of font, its size, color, etc. “Border” tab allows you to put a border around one cell or any grouping of cells that have been selected “Patterns” tab allows you to add colors or patters to fill the background of the cell

Format a Cell (Con’t) Task 1 Click on your name, then click on Format/Cells Make the font Calibri, bold, size 14, and blue Make the border a solid box around the cell Fill the background of the cell with yellow Then click “Ok” to see the result Note: All of the formatting actions above have short-cuts on the formatting toolbar. See if you can locate them by scrolling pointer of mouse over the icons.

Format a Cell (Con’t) Task 2 Type your favorite color in B2, your favorite number in B3 & your favorite animal in B4 Select cells B2, B3 & B4 Put any border around them as a group, center them, & hit return Now select only B2 and fill the background with that color

Making Graphs in Excel Assignment #2

Task 1  Copy the data set above into an Excel worksheet Step #1: Input Data Make sure that all of the data you input is in its own cell, and that each group of data has a title Favorite Colors   Color Number of Students Red 6 Blue 10 Green 2 Other Task 1  Copy the data set above into an Excel worksheet

Task 2  Sum the data in your table using the AutoSum button Step #2: Sum Data To get a sum of all the people polled: Add a “Total” Label Then highlight all cells with data in them under “Number of Students” label, plus the cell where you want the sum to appear Find the Σ (AutoSum button) on the toolbar and click – sum should appear in empty cell Task 2  Sum the data in your table using the AutoSum button

Step #3: Select Data to Graph Highlight the column titles and the data (not including the total) Click on “Chart Wizard” icon on the toolbar (looks like a small bar graph) Follow the prompts given in the “Chart Wizard” to create your chart Select type of graph you want Data range – should already be shown Add Title & axis labels Select the option to put chart on its own sheet Task 3 

Task 4  Format your graph Step #4: Format Graph Change fonts by clicking on text Change colors by clicking on individual bars Task 4  Format your graph