Learning How to “Excel” Adam Little Catharine Reeder

Ribbon Multiple ways to get Excel to do what you want

Workbook A workbook is another word for your Excel file When you start Excel, the Start screen opens Click Blank workbook to create an Excel workbook from scratch or search for a template

Worksheet A worksheet is a collection of cells where you keep and manipulate the data Each Excel workbook can contain multiple worksheets Manipulating sheets: insert, rename, move, delete, copy

Data Types Text Numerics

Data Types - Text Letter and numbers in combined cell

Data Type - Numeric Numbers Formulas Date/Time Numeric characters 1 2 3 4 5 6 7 8 9 , % $ + = * / ( ) ^

Navigation and Data Entry Open Excel Cursor in C7 Enter the number 36000 Format

Find & Select Use Excel's Find and Replace feature to quickly find specific text and replace it with other text Use Excel's Go To Special feature to quickly select all cells with formulas, comments, conditional formatting, constants, data validation, etc. Download and open “Learning How to Excel” workbook

Find & Select Find Replace Go To Special Click Home tab  Editing group  Find & Select  Find  “Ferrari”  ‘Find Next’ or ‘Find All’ Replace Click Home tab  Editing group  Find & Select  Replace  “Veneno” & “Diablo”  ‘Find Next’  ‘Replace’ Go To Special Click Home tab  Editing group  Find & Select  Go To Special  Formulas  Ok

Printing Print a worksheet and change some important print settings in Excel

Sorting Data Select “Sorting” worksheet Format cell width Highlight the columns you wish to format Home  Cells  Format  AutoFit Column Width

Sorting Data (cont.) Quick sorting Select cell B4 Works when you want to sort by one column only Works if there are no blank columns in the middle of your data Select cell B4 Data  Sort & Filter  Sort A to Z Home  Editing  Sort A to Z

Sorting Data (cont.) Sorting multiple by multiple columns Data  Sort & Filters  Sort First drop down is the column you want to sort by Second drop down is what to sort on (Values is used 95% of the time) Third drop down is how to sort A to Z, Smallest to Largest If multiple columns are wanted, click Add Level button Sort by Gender, State, BirthYr

Filtering Data Used to narrow down information you want/need Data needs to have header row Click on the “Filtering” worksheet

Filtering Data (cont.) Data  Sort & Filter  Filter Home  Editing  Sort & Filter  Filter Number of people who bought a laptop? Number of people who bought a laptop in March 2014?

Filtering Data (cont.) Number Filters Number of items sold that are between $1000 and $3000 Number Filters  Between 15

15

Protect Encrypt an Excel file with a password so that it requires a password to open it The workbook structure, users cannot insert, delete, rename, move, copy, hide or unhide worksheets anymore Lock cells in Excel if you want to protect cells from being edited

Protect (cont.) Protect Workbook Protect Sheet Review  Changes  Protect Workbook  Enter Password Protect Sheet Review  Changes  Protect Sheet  Enter Password

Protect – Lock Cells (cont.) Default – Locked Select cells to unlock  Right click  Format Cells  Protection tab  Uncheck ‘Locked’

Protect – Read-only Workbook (cont.) Save As  Tools  General Options  Enter passwords