CIMS Community of Practice (COP) Call For ISD Monitors November 19, 2013 10:30 – 11:30 a.m.

Agenda Workbook updates Miscellaneous updates and reminders Upcoming events and dates Questions? 2

Thank you!! 3

Workbook Updates 4

December 2012 Findings & Data CAPs Remember: ISD monitors now verify evidence of correction for all data CAPs Verification of correction for December 2012 CAPs was due on November 1st! If you have not completed this work, it is due ASAP B-11 (Child Find) – 12 locals (3 of these were submitted but returned to the monitor) B-12 (Early Childhood Transition) – 1 local (this was submitted but returned) B-Timely – 10 locals (1 has not yet submitted for verification) 5

August 2013 Findings & CAPs CAPs for findings issued in August 2013 were due on October 1st All GSM and B-5 CAPs were submitted and have been approved 4 locals need to resubmit their B-13 CAP in CIMS Check the Compliance tab in CIMS to see if any of your locals are still at the status, “CAP Returned by MDE.” If any locals in your ISD have not resubmitted their CAP, help them do so ASAP 6

December 2013 Workbook Preview Strand Report MAR Letters of Findings Reports of Findings/No Findings Closeout Letters and Letters of Non-closeout from December 2012 7

December 2013 Workbook Preview Strand Report MAR Letters of findings Reports of Findings/No Findings Closeout Letters and Letters of Non-closeout from December 2012 More information coming on the December COP call. 8

Letters of Findings B-11 (Child Find) – 45 locals B-12 (Early Childhood Transition) – ? locals NEW B-TVR (Timely, Valid, and Reliable) – 14 locals 9

NEW - TVR TVR (Timely, Valid, and Reliable) findings are being issued for the first time Why? Timely, valid, and reliable data are required IDEA § 300.601(b)(1) Findings are based on data from the MSDS data verification activity conducted in CIMS this fall 63 locals participated 14 findings 10

Reports of Findings Fall Focused Monitoring (B-9, B-10, Significant Disproportionality – Identification and Discipline, GSM) 30 findings for 28 locals Expedited corrections for 6 locals 11

CAP Reminders December CAPs are due February 1 You can use the TA Notes feature to record CAP work 12

Updates and Reminders 1 13

SLCAPs 218 SLCAPs were issued during Fall FM All must be corrected by the local and verified by the ISD monitor no later than November 25 If an SLCAP will not be corrected and verified on time, contact Jeanne AndersonTippettJ@michigan.gov Status review: Local completes its work at the “In Progress” status and changes the SLCAP to “Submitted.” ISD monitor verifies, and changes the SLCAP status to “Complete.” If the work is not complete, the ISD monitor changes the status to “Modifications Required” The SLCAP is finished when it is at the “Complete” status. 14

FM Common Findings IEP Development Required participants not in attendance at IEPs Documenting provision of notice - Annual goals Not measurable Not aligned with the needs in the PLAAFP Programs and services not specifically identified 15

FM Common Findings (cont.) IEP Implementation Documenting provision of supplementary aids and services as specified in IEPs Documenting provision of programs and services Locals must specify elementary or secondary resource program Lack of valid and reliable data submission 16

FM Common Findings (cont.) Discipline Determination of a change of placement Counting days of removal Lack of consideration of whether a series of removals constituted a pattern Reviews of existing evaluation data (REEDs): Not conducted Not conducted by all required IEP team members Not all evaluations identified on the REED were conducted 17

IEP Implementation (B-3) Checklist Remember! The IEP Implementation activity is due on December 1 in CIMS. 76 locals will participate – 41 are complete Need additional assistance? View the how-to document under the Data tab at http://cims.cenmi.org Contact the CIMS Help Desk for technical questions 18

Don’t forget! The Workbook will be down December 3-13. Dark Dates Don’t forget! The Workbook will be down December 3-13. 19

Upcoming Events Face-to-Face COP Call December 9, 1:00−3:00 PM Crowne Plaza, Lansing December Workbook Preview for Locals December 12, 10:30-11:30 AM Go to the Events tab on the CIMS training site (cims.cenmi.org) to access the event Encourage your locals to attend! 20

Upcoming Dates April 2013 Workbook Request CAP closeout: December 1 August 2013 Workbook Submit/Verify SLCAPS: November 25 Submit CAP progress report: February 15 B-3/IEP Implementation due: December 1 September 2013 Workbook—Part C 21

Questions? 22

Contact Information MDE Jessica Brady, Supervisor, bradyj@michigan.gov Jeanne Anderson Tippett, Coordinator, andersontippettj@michigan.gov Kathleen Hoehne, Consultant, @hoehnek@michigan.gov Sharon Fink, Departmental Analyst, finks@michigan.gov CIMS Web site: http://cims.cenmi.org/ CIMS Help Desk help@cimsmichigan.org or (877) 474-9023 23