Procurement & Strategic Sourcing (RFP Paint Facilities 2016) Joint Parking Task Force Update Procurement & Strategic Sourcing Request for Proposal and Specifications for   (RFP Paint Facilities 2016) (October 14, 2016) Robert Kuhn Sr. Buyer 11

Welcome and Introduction Robert Kuhn, Senior Buyer Lawrence Cook, Tim Herr, David Kuffner – FP & M Other University Attendees Note: Sign-in Sheet and list of call in / webex participants will be posted to the website. A copy of this presentation will be posted to the website

About Wayne State University: Was founded in 1868 Is committed to preparing its students to excel in a fast-paced and interconnected global society Has more than 27,000 students Has 13 colleges and schools Offers more than 380 academic programs including bachelor’s, master’s and doctoral degrees Classified by the Carnegie Foundation for the Advancement of Teaching as a Research University, Very High research activity (RU/VH) (http://wayne.edu/about/facts/)

RFP Opportunity The University is soliciting proposals for RFP Paint for the Facilities Department 2016 We are seeking superior quality & competitive pricing Specifications are in the Scope of Work Project or Services must commence on or before November 7, 2016

Calendar of Events Mandatory Pre-bid meeting - October 17, 2016 Questions due to Procurement & Strategic Sourcing - October 25, 2016 - 12 Noon Delivery of Proposals - October 28, 2016 by 4:00 pm Evaluation of Proposals - Week of Beginning October 31, 2016 Announcement of Selected VENDOR - Week of November 7, 2016 Readiness for Service/Contract Commencement - Week of November 7, 2016

Submission of Proposals Proposals are due October 28, 2016 at 4:00 pm Delivered to Procurement & Strategic Sourcing, 5700 Cass Avenue, 4th Floor – Suite 4200, Detroit, MI 48202 We require an original plus one copy (2 total) of your proposal. An electronic version is required, which should be submitted to rfp@wayne.edu Proposals are limited to 35 pages total. Prices and other requested data must be on the Schedules Provided Proposals must be responsive and satisfy all mandatory requirements Any deviation from requirements must be noted in Exhibit 1 as Restricted Services

Schedules and Exhibits Schedule A- Proposal Certification, Non Collusion Affidavit, Acknowledgements Schedule B - Insurance Requirements Schedule C - Cost Schedule, Summary of Quoted Rates Schedule D - Summary Questionnaire Exhibits Exhibit 1 - Exceptions/Restrictions; if any (RFP Section II G) Exhibit 2 - Profile / Experience / References (RFP Section II H) Exhibit 3 - VENDOR Service Plan

Proposal Evaluation Ability to offer the best value (quality, past performance and price) Anticipated quality of service Ability to meet all mandatory requirements and specifications of this RFP Cost of Services; Compensation and Fees; (Schedule C) Financial Strength of the VENDOR Proposal Documentation / Presentation VENDOR'S Experience (Vendor Exhibit 2) VENDOR Profiles/References; (Vendor Exhibit 2) VENDOR Service Plan; (Vendor Exhibit 3)

Vendor Presentations Selected VENDORS may be invited to make a presentation at a set time and date Presentations are to clarify information provided in the proposals Will include a Question and Answer period at the end of the Presentation Invitations are at the sole discretion of the University

Scope of Work Project Requirements and Specifications:   The University is seeking a single vendor and provider of paint for usage by the University’s Facilities, Planning and Management Department. The University is seeking to partner with a single vendor for paint for the entire University Campus. The University’s preference is Sherwin Williams, Cashmere; however, equivalent makes/categories have been identified, please see the attached Cost Schedules C.1 (Paint) and C.2 (Supplies). The intent of this RFP is to enter into a 3 year agreement with a single supplier, with the University having the option to renew for additional 12 month periods. Time frame will be: November 7, 2016 thru September 30, 2017 October 1, 2017 thru September 30, 2018 October 1, 2018 thru September 30, 2019 Optional: October 1, 2019 thru September 30, 2020

Scope of Work Please note the following:   Price must be firm for the first three years of the agreement, through September 30, 2019. The annual paint spend per year is approximately $33,000 to $35,000 per year. Paint should come in 1 Gallon Pails and 5 Gallon Buckets. The University consumes approximately 75 % of 5 Gallon buckets and approximately 25% with 1 Gallon Pails. Palletizing and shrink wrapping are not required. The University is also seeking paint accessories or supplies per the attached Schedule C, Tab 2 Vendor must provide samples upon request for testing. Vendors must provide specification sheets on the paint proposed.

Proposals Must Include Organizational data that demonstrates the size, scope and capability of the Company A complete description of the products and services offered Vendor’s qualifications to meet the RFP specifications

Information Submitted on Request Publicly distributed annual reports and/or independently audited financial statements A minimum of three (3) qualified references Lost Accounts with annual billings of $25,000 per year

Contracting Process Any contract will be made using the University’s Standard Service Provider Agreement Agreement will incorporate this RFP and its terms and conditions by reference Any Vendor terms to incorporate into the Agreement must be included in Exhibit 1 Final contract will require approval by the University’s General Counsel

Other Information All Proposals are subject to the State of Michigan Freedom of Information Act If awarded a contract, VENDOR must provide a Certificate of Insurance as outlined in Schedule B Vendors should include any Supplier Diversity information (self or sub-contractors) Construction or construction like work must be performed at Prevailing Wage Rates Wayne State has a smoke- and tobacco-free policy for indoor and outdoor spaces

Reminders The UNIVERSITY reserves the right to accept, reject, modify, and/or negotiate any and all proposals All information related to this RFP will be posted to the Project site at http://www.forms.procurement.wayne.edu/Adv_bid/Adv_bid.html If a List Serve has been established, those wishing notifications must register as listed in the RFP All questions concerning this Request for Proposal are to be directed to Robert Kuhn, Senior Buyer, Email; ac6243@wayne.edu A copy should be submitted to Leiann Day, Procurement Analyst, Email; leiann.day@wayne.edu Do not contact the Facilities, Planning and Management, or other University Units, directly as this may result in disqualification of your proposal

Joint Parking Task Force Update ?? Questions ?? 11