Creating a Database Microsoft Access.

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Presentation transcript:

Creating a Database Microsoft Access

What is a database? Any organized collection of information; it may be paper or electronic.

We use databases every day Phone Book Catalogues

Purpose of a Database Databases are designed for three main purposes. Organize Store Retrieve Information Retrieval being the most important as efficiently and effectively as possible

Main Parts of a Database Fields Records Database File

What is a field? A field is a single category of information for which data is given in each individual record Examples: Name, Symbol, Atomic Number, Atomic Weight, Discovery

What is a record? A record is all the information listed for one particular item in the database file

What is a database file? The complete database filled with records and fields is also known as a database file

Main Types of Databases Flat Database Relational Database

What is a Flat Database? A very simple database. Flat because it is flat like a piece of paper with one database record per line. The periodic excel data file is an example of a flat database.

What is a Relational Database A relational database contains tables which are linked together. Each table contains records which contain fields.

How does a database retrieve a record? Database Designers and Computer Programmers work together to create really fast methods of searching through databases

A Primary Key is essential A field that uniquely identifies a record in a table. So you get the right person/item. Student #, Licence #, Social Insurance Number

How can the information be viewed? Database programs provide you with more than one way to view data: Form views Show one record at a time List views Display several records in lists similar to the way a spreadsheet displays data

Form View

List View

Your Task Use Microsoft Access to create a: Movie Rental Database 2 Tables Customers (5) and Movies (15) Save the database to your My Documents folder !! Read the instructions carefully … step-by-step.

Sources http://www.mchenry.edu/library/tutorial/Purpose.htm http://www.cs.unc.edu/Courses/wwwp-s98/members/barman/databaseLesson/index.html http://lennon.csufresno.edu/~gwade/gwadedatabase.ppt http://www.fgcu.edu/support/office2000/access/