SPS EYETS 2016/2017 Planning meeting (No.16) 22/02/17 David Mcfarlane EN-ACE D. Mcfarlane

Extended YETS 2016-2017 Reference time: 4.5 Weeks left of access into the SPS EDMS: 1470895 EN-ACE D. Mcfarlane

Key dates Beam off at 06:00 on Monday the 12th December Access into BA7, TI2, TAG41, TAG42 & TI8: Monday the 12th December until Friday the 24th March 2017. 13 weeks of access. Access into BA3,4,5 & 6: Thursday the 15th December until Friday the 24th March 2017. 12.4 weeks of access. XMAS holidays: Thursday the 22nd December to Wednesday the 4th January inclusive Access into BA1 & BA2: Thursday the 5th January until Friday the 24th March 2017. 11.4 weeks of access. 4 weeks foreseen for EPC tests and cold-checkout by OP. SPS will take beam from the PS on Monday the 24th April 2017, followed by 1 week for beam setup. SPS ready to give beam to the LHC on Monday the 1st May 2017! EN/ACE/OSS BE/OP EN-ACE D. Mcfarlane

SPS Water Availability Location De-min Circuit stop date Primary Water Off De-min Circuit start date Comments BA1 20/12/16 09-13/01/17 27/02/17 (Main Magnet & Power supplies for Kickers) Remaining circuit 13/03/17 BA2 14/12/16 (end) 06-10/02/17 20/02/17 Available for users from 06/03/17 BA3 19/12/16 27/02-03/03/17 (inc BEQ2 & BEQ3) 13/03/17 BB3 16-20/01/17 (except RF Skid) BA4 15/12/16 (end) 09-13/01/17 (Coldex) 17/02/17 (Main Magnet & Power supplies for Kickers) Remaining circuits 13/03/17 BA5 16/12/16 (end) 16-20/01/17 BA6 14/12/16(end) 16/12/16 – 16/01/17 (SF1) 27/02/17 Available for users from 13/03/17 BA7 12/12/17 EN-ACE D. Mcfarlane

Lift & Monte-charge Maintenance February & March EN-ACE D. Mcfarlane

Access restrictions to areas of the SPS Zone Dates of restricted access Comments TI2 (LHC side) 10th February to 13th March LHC cool down in sector 1-2 TT20 6th March onwards EPC tests in TT20 TAG41/TAG42 24th February to 12th April Laser tests in the AWAKE area TI8/TJ8 Access via TAG41,42 will be affected. Access via TT40 ok. EN-ACE D. Mcfarlane

Change of access mode in TAG41 On 24/2 PM, Vitor/Didier will perform the maintenance of the access system and put the TAG41 area in key access. From this moment on, and until 24/3 the following applies:   Keys will only be given and people will only be allowed to enter during working hours and on working days (Mon-Fri, 8h-18h). No more than 24 persons can be in TAG41 at the same time. To obtain a key and access TAG41, the intervener does  NOT use the intercom, but phones the CCC (SPS) directly on 70475. As the intercom still connects to the CSA (guards), the CSA guard on duty will be asked to respond to any call with the request to the intervener to phone the CCC. Signs will be put up at the turnstile with the same message. To open the material door, the same applies: phone directly the CCC. There is no on-call service for the access team or the CCC-SPS and their availability during working hours is on a best-effort basis. This means that any issue with access or laser mode occurs late afternoon (for example, when a door is forced and laser test mode is lost), the issue will only be dealt with the next day. There will be a patrol by the CCC (plus laser expert) on 28/2 PM. If a patrol needs to be redone at a later stage, it can be performed by the laser expert as was the case last year. The laser permit, currently in circulation, will need to be signed before the area can be put in laser test mode, ideally on 1/3. From 24/3, the entire SPS complex will move to key access mode, meaning all TAG41 intercom calls will be transferred automatically to the CCC, who will be available Mon-Fri 7h-20h. From 21/4 on, the SPS complex (including AWAKE) will have a 24h 7 days a week CCC support. EN-ACE D. Mcfarlane

EN-ACE D. Mcfarlane

Test AUG/ Access Tests (Access will be blocked) Location AUG test Access tests Global test access safety system SPS Auto Transfer Test 4th & 5th February 16th December (15:00 to 17:00) 23rd March (chain 1) 24th March (Chain 2,3,4,5) BA1 13th February 27th January (PM) BA2 15th February 23rd January (PM) BA3 16th February 24th January (AM) BA4 ECX4 TAG42 TAG41 28th February 24th January (PM) 25th January (AM) 25th January (PM) 3rd February (PM) BA5 ECX5/ECA5 1st March 26th January (AM) 26th January (PM) BA6 20th January 27th January (AM) BA7 TT61 10th January 23rd January (AM) 30th January (AM) BA80 4th April 3rd February (AM) 13th March (1 day) “Test interverrouillage ventilation”

Barriers blocking access Example EN-ACE D. Mcfarlane

ENNC2017-043 - ELECTRICITE - SPS - ZONE 14 - BA4 - BB4 - AWAKE - le 28 ENNC2017-043 - ELECTRICITE - SPS - ZONE 14 - BA4 - BB4 - AWAKE - le 28.02.2017 de 7h00 à 20h00 Veuillez prendre connaissance de la note de coupure « ELECTRICITE - SPS - ZONE 14 – BA4 - BB4 – AWAKE – Réseaux Stable, Pulsé et Onduleur – Tests annuels des Arrêts d’Urgence Généraux (AUG) » prévue le mardi 28 février 2017 de 7h00 à 20h00   https://edms.cern.ch/ui/file/1757084/1/ENNC_EL_2017_043_AUG_SPS_ZONE_14.pdf EN-ACE D. Mcfarlane

ENNC2017-046 - ELECTRICITE - SPS - ZONE 15 - BA5 - BB5 - le 01. 03 ENNC2017-046 - ELECTRICITE - SPS - ZONE 15 - BA5 - BB5 - le 01.03.2017 de 7h00 à 20h00 Veuillez prendre connaissance de la note de coupure "ELECTRICITE - SPS - ZONE 15 – BA5 – BB5 - Réseaux Stable, Pulsé et Onduleur - Tests annuels des arrêts d'urgence généraux (AUG)" prévue le mercredi 1er mars 2017 de 7h00 à 20h00   https://edms.cern.ch/ui/file/1758751/1/ENNC_EL_2017_046_AUG_BA5_BB5.pdf EN-ACE D. Mcfarlane

ENNC2017-044 - ELECTRICITE - SPS - ZONE 17 - BA7 - BAT. 876 - du 20.02.17 8h00 au 28.02.17 16h00 Veuillez prendre connaissance de la note de coupure « ELECTRICITE - SPS - ZONE 17 – BA7 – Bâtiment 876 – Réseau Ondulé 230V - Projet de rénovation électrique SPS Zone 17 – Remplacement tableaux EOD211/A7, EOD1/A7, EOD3/A7 et EOD4/A7 » prévue du lundi 20 février 2017 à 8h00 au mardi 28 février 2017 à 16h00   https://edms.cern.ch/ui/file/1758176/1/ENNC_EL_2017_044.pdf EN-ACE D. Mcfarlane

ENNC2017-039-V2 - ELECTRICITE - PREVESSIN - ZONE 10 - 04. 03 ENNC2017-039-V2 - ELECTRICITE - PREVESSIN - ZONE 10 - 04.03.2017 de 7h00 à 20h00 Veuillez prendre connaissance de la note de coupure modifiée "ELECTRICITE - PREVESSIN - ZONE 10 - BAT. 867, 864 – 865 (blocs 1 & 2), 866 – 892 (blocs 3 & 4), 904, 927, 926, 933, 880, 881, 939 - Réseaux Normal, Secours et Onduleurs - Tests annuels des Arrêts d'Urgence Généraux (AUG)" prévue le samedi 4 mars 2017 de 7h00 à 20h00 (au lieu du 18.02.17 suite à la demande de plusieurs utilisateurs du bât. 867)   https://edms.cern.ch/ui/file/1753727/2/ENNC_EL_2017_039_V2_AUG_PREVESSIN_ZONE_10.pdf EN-ACE D. Mcfarlane

RÉNOVATION DU RÉSAU ONDULÉ DU BA7 20. 02. 2017 à 28. 02 RÉNOVATION DU RÉSAU ONDULÉ DU BA7 20.02.2017 à 28.02.2017 de 7h00 à 20h00 Systems affected by the Powercut: A powercut note will be created by EN-EL in this week. Contact: Denis Ribiollet (169841) EN-ACE D. Mcfarlane

Intervention sur réseau 3.3kV secours BA5-BA5 Dans le cadre des travaux de rénovation du réseau secours BA4-BB4 / BA5-BB5 – Responsable des travaux J.P Sferruza nous devons couper les alimentations du réseaux secours 3.3kV pendant 1 jour. Nous devons couper les 2 sites BA4 et BA5 en même temps car il n’y a qu’une seule alimentation. Lors de cette intervention l’accès en sous terrain sur les sites ne sera pas possible pour raison de sécurité des personnes.   En fonction des plannings actuels pourrais-tu me proposer plusieurs dates possibles ( en semaine de préférence) afin d’organiser les travaux ? Je reste à ta disposition pour tout renseignement complémentaire et se rencontrer pour t’expliquer en détail EN-ACE D. Mcfarlane

Consignations It is the responsibility of the Equipment owner to consign any equipment that they will be working on. Please ensure that The coordination team has a copy of all main consignations of the SPS. Do not assume something is consigned. Check first. EN-ACE D. Mcfarlane

All people who must enter in ECA5 will access by BA5. Access into ECA5 While the shielding wall separating ECX5 and ECA5 is removed: All people who must enter in ECA5 will access by BA5. 12th December until 15th March. In order to keep the patrol and the integrity of the area safe, the lift in ECA5 should not be used during this period, only for evacuation. By accessing through BA5, we can guarantee that people are registered and they have their SPS safety courses. A security panel with a chain will be installed at the bottom of the lift : "Do not use the lift, only for evacuation" by the TSO (Franck Bais) If one of the 3 ECA5 doors at the top of the cavern is forced, the CSA will re-arm it at the end of the day. EN-ACE D. Mcfarlane

SPS cleaning campaign There will be a 3 week cleaning campaign in the SPS tunnel starting on the last week of February. The current schedule is as follows: Wk.1 (27th Feb to 3rd March)  BA3 and then BA4 Wk.2 (6th March to 10th March) BA2 and then BA1 Wk.3 (13th March to 17th March) BA5 and then BA6   This will leave the final week as a back-up. EN-ACE D. Mcfarlane

BA5 Vandalism EN-ACE D. Mcfarlane

IMPACT Statistics (EYETS-SPS-2016/2017) Number of IMPACTS “Waiting for Approval” Last week:31 Today:28 Number of IMPACTS “Approved” Last week:53 Today:31 Number of IMPACTS “In Progress” Last week:151 Today:141 Number of IMPACTs “Late” Last week:87 Today:115 Number of IMPACTs “Closed” or Finished” Last week:165 Today:208 Total Number of IMPACTs Last week:487 Today:523 EN-ACE D. Mcfarlane

Please fill out your IMPACTs correctly!!!!! Correct intervention period: DO NOT LEAVE IT BLANK!!!!!!! (EYETS-SPS-2016/2017) Do not leave proposed schedule Blank!!!! I am not psychic!!! If you clone an IMPACT: Check you have the correct responsible person!! Check the dates are correct Check the location is correct Check the description is correct (not just the title) Basically, CHECK EVERYTHING!!!! If you have already completed your IMPACT them please check that the dates in IMPACT match that of your planning and are also correct in the master schedule planning. If they are not then please contact me so that we can rectify the problem. WHEN YOU HAVE COMPLETED YOU WORKS DO NOT FORGET TO CLOSE YOUR IMPACT!!!!!!! EN-ACE D. Mcfarlane

Don’t forget to add Vacuum to your IMPACT if you need them.   Supervisor: Chiara Pasquino e-group: te-vsc-ivm-LS1 40-30: Alain Grimaud 40-30: Frederic Vial 40-30: Lindsay Morgan Fabre 40-30: Olivier Pangolin EN-ACE D. Mcfarlane

https://indico.cern.ch/event/606479/ TIDVG replacement The construction of the new TIDVG is progressing slightly ahead of schedule. This means there is a possibility that we can bring forward the planning for the removal of the old TIDVG and the installation of the new TIDVG. https://indico.cern.ch/event/606479/ EN-ACE D. Mcfarlane

Schedule – Current baseline Installation 1 week after dismantling of TIDVG#3 TIDVG#4 ready for operation early April Management decision about TIDVG#3 removal on 3rd March 2017 07/02/2017 TIDVG#4 Production, Assembly and Installation Strategy – A. Perillo-Marcone

TIDVG#4 ready for operation before 24/03 Schedule – Optimistic scenario If no issues during bake-out, conclusion on TIDVG#4 performance mid Feb. 7th March Management decision TODAY!!!! TIDVG#4 ready for operation before 24/03 Monday the 27th February!! 07/02/2017 TIDVG#4 Production, Assembly and Installation Strategy – A. Perillo-Marcone

TIDVG4 (half) day status report Removal of the TIDVG3 Removal of the TIDVG 3 is based on the removal of TDIVG2 Underground operation was strongly optimized for TDIVG2, ~100% remote and/or shielded Weak point is the transfer in surface the TIDVG with cranage in the parking of BA3 (several operation ‘in contact’ however quite short) Unloading operation (b. 954?) should be further refined (procedure, actors, preparation) -> usual constrain will be put in place (weather constraints, working outside working hours, RP + transport escort) 7th of February 2017 TIDVG4 (half) day status report

Path between the access points Monte charge Monte charge Transport TIDVG to BA3 monte charge lower level TIDVG raised to surface via monte charge at BA 3 and evacuated to 867 (b. 954?) TIDVG Optimized trajectory. Driver is well protected. 10 µSv to pass 4 arcs. Turning convoy around due to access tunnel orientation at BA3 would cost more dose and rather complicated Monte charge 7th of February 2017 TIDVG4 (half) day status report

PLANNING EN-ACE D. Mcfarlane

SRRs and ECRs for the SPS SPS planning and coordination meeting for EYETS 2016/2017 SRRs and ECRs for the SPS Sonia Bartolomé Jiménez EN-ACE-CL – 8th February 2017

SRRs and ECRs: reminder All changes to the machine that will impact the beam shall be documented by SRRs/ECRs: SRR: Space Reservation Request (“light ECR”) ECR: Engineering Change Request Templates available on: https://quality.web.cern.ch/templates-requests To be sent to the SPS configuration manager: Sonia.Bartolome@cern.ch or ecr-configuration@cern.ch Sonia Bartolomé Jiménez EN-ACE-CL – 8th February 2017

SPS ECRs for EYETS 2016/2017: status LIU-SPS project EDMS Number Title Doc type EDMS Status Authors SPS-BCTW-EC-0001 SRR: New Fast BCT for SPS LSS5 (EYETS 2016-2017) SRR Accepted (ECR) Lars Soby (BE/BI) SPS-V-EC-0005 Modification of the SPS sectorization in long vacuum sectors (arcs) ECR Chiara Pasquino (TE/VSC) SPS-VF-EC-0001 SPS flange impedance reduction in EYETS 2016-2017 Jaime Perez Espinos (TE/VSC) SPS-BCTW-EC-0002 BCTW for LSS5 of the SPS ring (EYETS 2016-2017) SPS-VC-EC-0001 SPS amorphous carbon coating in EYETS 2016-2017 Mattias Van Gompel (TE/VSC) SPS-JHCAA-EC-0001 Construction of concrete support structure for new LIU beam dump in SPS ECX5 Approval Accepted Richard Morton (SMB/SE) SPS-BLMD-EC-0001 Installation of a Beam Loss Diamond Detector in SPS LSS1 during EYETS 2016-2107 Lars Jensen (BE/BI) SPS-JHCAA-EC-0001 and SPS-BLMD-EC-0001 approved at the 192nd IEFC meeting. Released version 1.0 being prepared. Sonia Bartolomé Jiménez EN-ACE-CL – 8th February 2017

Sonia Bartolomé Jiménez EN-ACE-CL – 8th February 2017 SPS ECRs for EYETS 2016/2017: status Non LIU-SPS project EDMS Number Title Doc type EDMS Status Authors SPS-LJ-EC-0004 Installation of a crab-cavity cryomodule and related infrastructure in LSS6 SRR Accepted (ECR) Giovanna Vandoni (BE/RF) ACC-RFB-EC-0001 New Table Format for Function Generator/Controllers (FGC) ECR Quentin King (TE/EPC) SPS-BSHV-EC-0002 Removal of the scraper BSHV.51659 from LSS5 of the SPS Edouard Grenier-Boley (EN/STI) SPS-LJ-EC-0006 HL-LHC Crab-cavity infrastructure in SPS: tunnel areas (EYETS 2016-2017) SPS-TIDVG-EC-0001 Modifications to the TIDVG during 2016 Paula Rios Rodriguez (EN/STI) SPS-HJP-EC-0002 Installation of a protective barrier for SPS sectors 430 and 431 ground supports Roberto Salemme (TE/VSC) SPS-Y-EC-0001 Radiation monitor interlocks at the SPS Markus Widorski (HSE/RP) SPS-BLM-EC-0001 Pilot installation of Beam Loss Monitors along the COLDEX experiment SPS-B-EC-0004 Removal of obsolete BI equipment in LSS4 of the SPS Approval Accepted Enrico Bravin (BE/BI) SPS-QRWPU-EC-0001 Installation of two Helium 2K Pumping Units in LSS6 SPS (BA6) Under Approval Giovanna Vandoni (BE/RF) New ECR (SPS-QRWPU-EC-0001) Under Approval describing the installation of two helium 2K pumping units and other equipment in BA6. Approval deadline: 17-02-2017 Sonia Bartolomé Jiménez EN-ACE-CL – 8th February 2017

External Visitors If you have any external personnel needing to access the SPS for visits before starting works then you need to read the following document: "Etapes à suivre pour organiser des visites professionnelles dans les installations faisceaux" by CHRISTELLE GAIGNANT Link: https://edms.cern.ch/document/1281098/2.5/TAB3 EN-ACE D. Mcfarlane

Access rights and safety equipment EVERYONE who enters the SPS MUST have the following: Completed the correct courses. (sir.cern.ch) CERN Safety Introduction. Electrical Safety Awareness. (19 choices) Self Rescue Mask Training. (4 choices) CERN – Beam Facilities. SPS – Machine. The correct access authorisation (via EDH). CHECK YOUR ACCESS RIGHTS HAVE NOT EXPIRED!!!! Zone Code “SPS” for access into the SPS Zone Code “NA_TARG” for access into BA80 Zone Code “TAG41 - AWAKE (ex-CNGS) (TAG41)” for access into the old CNGS areas Zone Code “SPS-KN-000” for “Autorisation conduite RTL” Zone Code “SPS-KN-001” for “SPS Shutdown Padlock” (only used during Long Shutdowns) Safety shoes. Biocell. Electronic dosimetre. Passive dosimetre. (All contractors must have an additional company passive dosimetre!!) Helmet plus Light. A valid approved IMPACT. (with their name included on this IMPACT) They must know the number of this IMPACT. Please note that personnel are not allowed to work in the tunnel alone!! EN-ACE D. Mcfarlane

Important Contacts Useful Contact Numbers SPS Coordination Team David MCFARLANE- 164247 Franck BAIS – 165467 Aurelio Berjillos BARRANCO - 167850 Control Room SPS CCC – 77500 TI CCC – 72201 CSA - 62511 RP Christophe Tromel – 163199 Angelito Herve – 163168 Nadine Conan (BA1) – 160641 Kurt Weiss (BA7) -160759 EROS Engineering Referent for Operational Safety Emmanuel Paulat – 163870 John Etheridge - 164647 EN-ACE D. Mcfarlane

Round Table (1) Group Contact Persons Comments EN/EL EN/CV EN/STI Guillaume Gros Denis Ribiollet Jeremy Blanc EN/CV Bill Bannister (Water) Vivien Koutcheroff (Ventilation) EN/STI Jerome Lendaro Simone Montesano TE/MSC Jeremie Bauche Pascal Catherine TE/EPC Karsten Kahle (High power) Gilles Le Godec (Medium power) TE/VSC Jose A. Ferreira Anthony Harrison Chiara Pasquino TE/ABT Francesco Castronuovo (Kickers) Gael Bellotto Cedric Baud (Septas) BE/RF Eric Montesinos Christophe Renaud Gino Cipolla BE/BI Raymond Veness Morad Hamani BE/CO Magnus Bjork IT/CS Maryse Da Costa EN-ACE D. Mcfarlane

Round Table (2) Group Contact Persons Comments BE/ICS HSE/RP EN/ACE Didier Vaxelaire (Access) Denis Raffourt (Fire detection) HSE/RP Christophe Tromel Angelito Herve EN/ACE Patrick Bestmann (Survey) Sonia Bartolomé (Integration) Fred Galleazzi (Intergration) Emmanuel Paulat (Safety) EN/HE Patrick Vallet (Transport) Nicolas Perez (Lifts) BE/OP James Ridewood Stephane Cettour Cave SMB/SE Alejandro Martinez Selles Crab Cavity Giovanna Vandoni EN-ACE D. Mcfarlane

A.O.B. EN-ACE D. Mcfarlane

Useful websites Link to SPS planning meetings on INDICO https://indico.cern.ch/category/8122/ Link to the SPS planning https://pwa.cern.ch/Projects-Accelerator-Complex-Schedules/Projects.aspx https://edms.cern.ch/document/1736834/1 Roadmap: Schedule beyond LS1 http://ls1ls2.web.cern.ch/ Next meeting 01/03/2017 30-7-010 EN-ACE D. Mcfarlane