Information meeting to bridge the railway and e-standards communities

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Information meeting to bridge the railway and e-standards communities Geneva, 21 Sept. 2011 CIM/SMGS and international standards for electronic trade and transport document and data exchange (UN and WCO) Information meeting to bridge the railway and e-standards communities Mario Apostolov, UNECE Regional Adviser on trade mario.apostolov@unece.org

CIM/SMGS and international document and data exchange standards UN Layout Key for trade and transport documents

Рекомендация №1 ЕЭК: Формуляр-образец для торговых документов http://www.unece.org/cefact/recommendations/rec01/rec01_01cf15.pdf

Is the form aligned to the UNLK ? If not, does it hurt electronic exchange ?

CIM/SMGS and international document and data exchange standards UN Layout Key for trade and transport documents Data alignment and harmonization Create a data model Establish a seamless flow of information among modes of transport, between B & G (B2G) Single Window/Port Community Service environment

Rec. 20: Units of measurement Rec.3: Country code ISO Rec. 16: UN/Locode Rec. 16: UN/Locode Rec.3: Country code ISO Rec. 20: Units of measurement

Mapping to the WCO Data Model: Results of the preliminary analysis (S Mapping to the WCO Data Model: Results of the preliminary analysis (S.P. Sahu) Preliminary, unverified work, needs to be explored further. Possible to convert this information into international standards; several attempts at making an e-consignment note https://www.railcargo.at/de/E-Services/e-frachtbrief/Downloads/anwenderhandbuch.pdf. A few EDIFACT adaptations of the railway consignment note, making mapping difficult. A rough and preliminary examination of data requirements and documentation of CIM/ SGMS suggests that it is based entirely on paper processes. Boxes cannot be considered as data elements. These could be a combination of data elements and placeholders for other documentation and references. There are no standard descriptions of the business process at stuffing, loading, transshipment and intermediate locations. It is not clear if and how Customs make use of these documents. In case Customs uses these documents, what is the Customs procedure involved? The Document appears to be used for both transport and regulatory purposes. It would be ideal to separate the two and keep those pieces of information consistent with each other. Complete digitization of this process may require a proper documentation of the business processes, data exchange contexts, exploration of data standards and code lists. WCO Data Model can cover regulatory reporting. Freight aspects reflected in the consignment note, even though partially covered by the data model may not be adequate.

Railway information flows EDIFACT XML Message Type : IFTMIN Version : D Release : 97A Contr. Agency: UN Revision : 7 Date : 96-12-13 SOURCE: Western European EDIFACT Board Standardized; agreemts between countries Not-standardized – much time, volume, resources

Rec. 34: Why harmonize data requirements ? Ø unnecessary information Build a Single Window environment Establish electronic data interchange 9 9

Port Community System (Dakosy Hamburg): Import message platform

IMO/FAL data Certificates Customs data Railway data Road transport data IMO/FAL data

e-corridor / transit

Data in the FAL, CMR, SAD 31 PSC-RE ** 4412 Packaging condition Values include "packed" or "repacked"   32 Container condition Values include "new" or "original" 33 Basis for certification Values include "original phytosanitary certificate" or "additional inspection" FAL1 arrival or departure 1.1a T005 8212 Name of ship Name of a specific means of transport such as the vessel name 1.1b T010 8179 Type of ship Code specifying a type of means of transport. 1.2 T006 8213 IMO number To identify a specific means of transport such as the International Maritime Organisation number of a vessel 1.3 240 Call sign 1.4 FAL2 149 voyage number S.P.Sahu has included it (?) 2a L054 3392, 3393, or 3225 (location.Identifier) Port of arrival Name or code identifying the port, airport or other type of location at which a means of transport is scheduled to arrive or has arrived The use of Recommendation 16: The UN/LOCODE is recommended. 3392 (text), 3393 (coded); or as suggested by Kenji Itoh in Japan: 3225 (location.Identifier) 2b L053 3214, 3215, or 3225 (location.Identifier) Port of departure Name or code identifying the port, airport or other type of location from which a means of transport is scheduled to depart or has departed The use of Recommendation 16: The UN/LOCODE is recommended. 3214 (text), 3215 (coded). Or, as suggested by Kenji Itoh in Japan, 3225 (location.Identifier) 3a 172 2106 or 2107, or 2001 (Date.Date.Date Time) Date - time of arrival Date and or time of the arrival of means of transport (in figures and words or coded). 2106 (text) or 2107 (coded), or 2001 (Date.Date.Date Time) as suggested by Kenji Itoh in Japan. 3b 156 2280 or 2281 or 2001 (Date.Date.Date Time) Date - time of departure Date and or time of the departure of means of transport (in figures and words or coded) 2280 (text) or 2281 (coded) or 2001 (Date.Date.Date Time) as suggested by Kenji Itoh in Japan. 4 T014 8453 Flag State of ship 8453 (Transport Means. Registration Nationality.Identifier) coded SAD 55; 8452 is the same thing but text only - the country's name - and a flag of vessel, nationality of vessel can be related to it, while 8453 is coded. We recommend the use of the UN country code. 5 R016 3408 Name of master Name of the master of the vessel Japan suggested 3036 (Party. Name.Text) 6 81A L005 L006 251 3095 (for next port of call) or 3224 (Location. Name.Text) Last port of call/Next port of call To identify a port, airport or other type of location which is the next place that a means of transport is scheduled to call. Or 3224 (Location. Name.Text) itinerary class 7a 1001 Certificate of registry (Port; date; number) port 1001 (Document.Type.Code) 7b D002 2001 Certificate of registry (date) 2001: Date.Date.Date time. To identify the date on which a means of transport has been officially registered. 7c D005 1004 Certificate of registry (number) To identify the number under which a means of transport has been officially registered. 7d D004 3411 ? or 3105 (Document.Issue Location. Idwentifier) Certificate of registry (location) 3411: to identify the place at which a means of transport has been officially registered. or 3105 (Document.Issue Location. Idwentifier)

Data Harmonization of 3 documents Durres, Sept. 2010 Data Harmonization of 3 documents 142 Data Elements Set of 299 Data Elements 7 IMO FAL forms Collect 110 Data Elements SAD 47 Data Elements CMR c.n. Required 142 + 110 + 47 = 299 data elements 14

Data Harmonization of 3 documents Durres, Sept. 2010 Data Harmonization of 3 documents 64 Data Elements Standardized Data Set of the 9 documents 119 Data Elements 7 IMO FAL forms harmonized Standardization and Data Harmonization 16 Data Elements -2 Transit declaration 47 Data Elements-9 CMR c.n. Standardization and Harmonization can reduce the data elements from 299 to 119 required data elements 15

Rec. 34: Why harmonize data requirements ? Ø unnecessary information Build a Single Window environment Establish electronic data interchange Key steps in data harmonization Capturing Identifying and inventorying agencies requirements Defining The meaning – what information is conveyed Analyzing Comparing similar names and definitions Reconciling Agreement to use one name, definition, coding 16 16

Collect, Define, Analize, Align HARMONIZE STANDARDIZE Currently agencies gather: Port of unlading Port of unloading US Port of unlading US Port of unloading Foreign Port of unlading Foreign Port of unloading From the WCO Data Model: Place of discharge, Code in UNTDED: 3225 Port of Unloading Port codes 4-digit proprietary US 5 -digit Schedule ‘K’ proprietory CA proprietory MX UN/LOCOD Recommendation16 UNECE 17 17

Why align data with international standards? Eight cities with the name Odessa in the world: In the USA: US ODF (FL) in Canada: US ODG (MO) CA ODE (ON) US ODS (NY) US OSD (TX) in Ukraine: US ZGY (DE) UA ODS US ZOA (NE) …just try to send a container to Canada, using electronic data submission, to Odessa, Canada, without UN/LOCODE The second column is the country subdivision code. 18

UNTDED semi-structured standard 19 19

UNLK & TDED data element mapping UID Name Definition Repr. Mapping 3246 Consignment.Delivery Location.Text The place at which the cargo leaves the custody of the carrier under the terms and conditions of the transport contract an..256 UNLK: L 26, P 27-44 20 20

UNLK & TDED data element mapping UID Name Definition Repr. Mapping 3246 Consignment.Delivery Location.Text The place at which the cargo leaves the custody of the carrier under the terms and conditions of the transport contract an..256 UNLK: L 26, P 27-44 UID Name Definition Repr. Mapping Coded 3247 Consignment.Delivery Location.Identifier To identify the place at which the cargo leaves the custody of the carrier under the terms and conditions of the transport contract an..35 UNLK: L 25, P 36-44 UN Locode 21 21

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