Collaboration Event Mental Health and Dementia Services in Somerset Thursday, 9th June 2016

Agenda Introduction (Steve Barker) Purpose of the Event (Steve Barker) Work undertaken so far…(Steve Barker) Provider Presentations sessions Break Collaborative Working (Bridie Higgs) Next Steps (Tracie Bosher) Networking opportunity Tim Baverstock– Strategic Commissioning Manager – Adults and Health Stephen Barker – Senior Commissioning Officer – Adults and Health Bridie Higgs – Senior Procurement Officer - Commercial and Procurement Tracie Bosher – Procurement Officer

Purpose of the event Today’s collaboration event will aim to cover the following: SCC to provide overview of work undertaken so far in relation to Mental Health and Dementia Services re-commissioning; Providers to be given the opportunity to give a short presentation about their organisation and areas of interest; SCC to provide information regarding types of potential collaboration models; SCC to give an update regarding ‘Next Steps’…

Work undertaken so far… Key areas of work include: Discussion/ Feedback event held with providers on 22.04.2016 Analysis of feedback themes from the event Service user engagement Collation of feedback themes from service users

Work undertaken so far… Key themes from event feedback: Availability of / access to services Staffing Training and education Community support Joined up working Finance

Work undertaken so far… Key themes from Service User Engagement: Access to information, advice and support Accommodation / living environment Dealing with everyday issues Getting involved in the community Relationships Staying well Support from professionals

Provider Presentations If you are interested in any joint working arrangements and you would like to introduce yourself and your organisation: You will have the opportunity to speak for up to 5 minutes and provide information on: The services you currently provide; Future areas of provision your organisation is interested in. Also, you are welcome to hand out promotional information and there will be opportunities for you to share your contact details with other providers during the event.

Collaborative Working Joint Working by two or more organisations while remaining as separate organisations or creating a separate entity depending on which arrangement suits the companies Different forms of collaboration can last for a fixed length of time or become a permanent arrangement Joint Working is very useful in situations where the range of required capabilities/services or geographical coverage for a contract is too diverse to be delivered by a single organisation

Examples of Collaboration Partnerships Consortium Arrangements Sub-Contracting Joint Ventures

Partnerships Informal Partnerships: An informal partnership arrangement between organisations could be called a loose consortium. All companies involved agree to work together to common aims There may or may not be a written partnership agreement and the arrangement would not have a separate legal status outside of its members Organisations would have to tender as independent companies for the areas of work they are interested in

Partnerships continued…… A legal partnership: Two or more individuals work together with a view to working under a legal agreement Partners are jointly and separately responsible for all the partnership's debts and liabilities, quality assurance and all contractual obligations

Consortium Arrangements A consortium is an association of two or more individuals, companies or organisations with the objective of participating in a common activity, such as responding to a tender, or pooling their resources to achieve a common goal A consortium is established by a formal contract. All partners would agree areas of work based on specialism, capacity and geographical spread Within a consortium, each provider can either retain their separate legal status where the consortium’s control over each participant is generally limited to pre-agreed activities involving the joint working and including the division of profits. Consortiums can also be set up as a separate entity and jointly responding to a tender as a single entity

Consortium Arrangements Continued… A 'lead partner' Consortium In this model, organisations could come together to form a consortium and nominate a 'lead organisation' which the others agree to work with The consortium would usually be led by joint members from each organisation and the consortium would have no separate legal status. A consortium agreement would be put in place among members which would set out their legal rights and obligations. The nominated lead organisation would manage the contract and distribute funds to other members via agreed arrangements for particular services or outputs. The lead organisation would normally apply or submit a bid on behalf of consortium members although all members can contribute to completing a tender

Consortium Arrangements Continued… Supply chain consortium: A Consortium might be formed in which the lead organisation manages a supply chain but does not deliver a service The lead organisation would manage the contract, distributing work and funds based on agreed arrangements to individuals or organisations on the supply chain for particular services they deliver

Sub-Contracting A Sub-Contractor is an individual or company who is hired by an organisation or consortium to perform a specific service as part of the overall contract The main contractor/lead organisation would continue to have overall responsibility for the whole contract delivery The lead organisation would manage the contract, distributing payments to the Sub-Contractors via sub-contracting arrangements for particular agreed services or outputs.

Sub-Contracting Continued…. Sub-Contracting is very useful in situations where the range of required capabilities/services for a contract is too diverse to be delivered by a single organisation

Joint Ventures A Joint Venture (JV) can be described as a business enterprise where two or more parties come together to share their expertise in order to win a specific contract for a set period of time. A Joint Venture is a ‘separate entity’ and is not part of the individual participant’s own enterprise. Therefore a Joint Venture must have its own set of rules by which it is managed - called a Joint Venture Agreement. . Both parties agree to create a new entity by contributing equity and then share in the revenues, expenses and control of the enterprise.

Opportunities Joint working may provide your organisation with new opportunities to bid and secure contracts in which your company may not otherwise have been possibly due to the size and scale Allow for the sharing of resources, skills, experiences and expertise and give your business the opportunity to gain new experiences within new markets. Increase your geographical spread and the scope of your delivery Achieve mutual advantages in a range of ways - sharing costs, delivering integrated services, increasing visibility of your organisations, achieving a shared aim, sharing knowledge and contacts.

Opportunities continued…. Benefits for Service Users by Deliver a diverse range of services which offers continuity of care and support Provide joined up specialist care and support services to meet wide ranging needs

Next Steps… Output from the Market Engagement Event (22 April) and Service User engagement will be used to feed into the Commissioning process All future information including Presentations and Q&As will be posted onto Pro-Contract via www.supplyingthesouthwest.org.uk

E-Tendering System ProContract – an online portal accessible via www.supplyingthesouthwest.org.uk All provider’s interested will need to be registered. Please ensure that you are registered against the category Code: CPV 85000000 – Health and Social Care Add multiple contacts to your account. This ensures you can always access your account in the event of sickness, leave or forgotten passwords. Use the Supplier’s Guides to Pro-Contract for help. Use the helpdesk for technical support – 01670 597137 (lines open from 08:30am to 17:00pm Monday to Friday) support@due-north.com

Pre Tender Event for Providers Pre-Tender Event (Early August tbc), will be posted on Pro-Contract once the tender is launched Discuss key elements of the service delivery model/s Explain the procurement process Confirm the procurement timeline

Contacts… Bridie Higgs, Senior Procurement Officer Prior to the opportunities being published you can contact: Bridie Higgs, Senior Procurement Officer Tracie Bosher Procurement Officer Commercial and Procurement Team B2E County Hall, Taunton, Somerset, TA1 4DY Procurement mailbox - commercialandprocurement@somerset.gov.uk If any tender is launched the question and answer facility on ProContract must be used throughout the procurement process.

Thank you for attending this event and for your contribution