Using excel as an enterprise business platform Best practices and Technologies to “super-charge” Excel Presented by Rishi Grover President, Vena Solutions ® Copyright VenaTM

Rishi grover President & SVP Solutions Engineering As President, Rishi is responsible for the day-to-day operations and continued success of client implementations at Vena. Rishi has helped many Fortune 500 companies re-engineer and optimize their Excel-based financial processes including: Budgeting, Planning & Forecasting Financial Close Financial Reporting and Analysis Regulatory Reporting and Disclosure Management

Agenda Vena Solutions Introduction Overview of Excel-centric Enterprise Applications Why do we use Excel in the first place? What’s missing? What Are Our Options? The Ideal Excel Platform Solution Benefits of an Automated Excel Platform Vena Technology Overview Excel Automation Demonstration

Vena. The way you think. Created to make businesses work smarter, Vena uses a surprisingly convenient approach to simplify complex enterprise processes.

Overview of excel-centric enterprise applications

Overview of excel-centric enterprise applications

Why do we use excel for enterprise applications? Pros: High user adoption Highly configurable Flexible Strong modeling Powerful calculations Strong data tables More Pros: Conditional formatting Icon sets Spark lines/trend icons Top X rules Advanced charting Pivot tables and Power BI Sorting & filtering

Why do we use excel for enterprise applications?

COMMON MANUAL EXCEL TASKS Repeated & interrelated processes COMMUNICATION DATA COLLECTION & VALIDATION CONSOLIDATION REVIEW & APPROVAL REPORTING & ANALYSIS Long Term Planning Budgeting, Forecasting Sales Planning Management Reporting Regulatory Reporting Disclosure Note Collection Account Reconciliation Financial Consolidation Tax Provisioning HR Planning Project Management Operational Planning Any Excel-intensive process       ENTERPRISE PROCESSES       

Manual enterprise excel process Activity Review and Approval Cons: G/L Data integrity issues Manually extract data & re-key into spreadsheets No source system integration Manual consolidations Sub-Ledgers Lack of audit-ability No process management Other Systems Numerous e-mails and versions of each document Source Data ® Copyright Vena Solutions Inc.

Overview of excel automation options

What are our options? Spreadsheet Environment “Replace Excel” Application Environment Flexible Controlled “Excel-like Functionality” “Excel-like Look & Feel” Budgeting Applications Financial Close Applications Reporting Applications Consolidation Applications Cons: Data integrity issues No source system integration Manual consolidations Lack of audit-ability No process management Pros: Flexible Strong modeling Powerful calculations Rich presentation High user adoption Pros: Controlled environment High data integrity Database centric Workflow management Auditable Cons: Takes you away from spreadsheets Rigid, lack of flexibility IT/consulting intensive High cost of ownership

What are our options? Spreadsheet Environment “Replace Excel” Application Environment Flexible Controlled 81% of companies that have a performance management solution…supplement it with spreadsheets. Pulse Survey “Excel-like Functionality” “Excel-like Look & Feel” Budgeting Applications Financial Close Applications Reporting Applications Consolidation Applications Cons: Data integrity issues No source system integration Manual consolidations Lack of audit-ability No process management Pros: Flexible Strong modeling Powerful calculations Rich presentation High user adoption Pros: Controlled environment High data integrity Database centric Workflow management Auditable Cons: Takes you away from spreadsheets Rigid, lack of flexibility IT/consulting intensive High cost of ownership

® Copyright Vena Solutions Inc. The vena approach G/L Sub-Ledgers Other Systems Source Data Vena Database Results Collaboration Complete visibility Highly efficient process Reduced risk of errors Automatic rollover to next period Automated Data Extraction • Leverage Excel > Template-ize • Source System Integration • Business Rules & Audit Trail • Reporting & Analytics • Process Automation & Workflow • Electronic Sign-off • Status Dashboard • Email Notifications ® Copyright Vena Solutions Inc.

Benefits of an excel automation platform Clarity FSR Reduces the Risks Benefits of an excel automation platform Data Integrity 1 Accelerated Cycle Times 2 Feature Benefit Integration to source data Latest, accurate data Business Rules Numbers always tie-out Workflow Review & electronic sign-off Feature Benefit Process Automation & Rollover Automate user assignments and workflow Integration to source data No need to re-key data Increased confidence in the results Start reviewing the data sooner Feature Benefit Security to view or edit data Users only see the data they are supposed to see Workflow controls access throughout the process Users only see data when they are allowed to see it Feature Benefit Compliance Checklists To ensure that the right steps are being followed Audit Trail To track who did what, and when they did it Access to information is controlled Compliance information always available Security & Collaboration 3 Control & Auditing 4 ® Copyright Vena Solutions Inc.

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