PERFORMANCE REPORTING AND ANALYSIS UNIT Short and Long-Term Performance Reporting For the New Workforce System in Florida – Year 2

Major Reports Containing Entered Employment/Placement Metrics Governor’s Job Placement Report (Governor Report – short term) Monthly Management Report (RWB Report – short term) Balanced Score Card (State Report - long term) ETA9002 (WP) (Federal Report - long term)

Major Reports Containing Entered Employment/Placement Metrics Focus will only be on the entered employment/placement aspects of these reports Methodologies and data source are different and will be explained Reports will be compared and contrasted

Governor’s Job Placement Report Short-Term

Governor’s Job Placement Report Short-Term Requested by the Governor circa July 2011 Assembled through collaboration within DEO between: Performance Reporting and Analysis Unit (PRAU) Labor Market Information (LMI) Remployment Assistance – formerly Unemployment Compensation (RA-UC) Geographic Solutions (GEOSOL) Distributed by Workforce Florida Inc (WFI)

Governor’s Job Placement Report Short-Term Measured Daily and Monthly Employment status at participation does not matter Placements recorded in EFM during the month are used for the report (codes 750 to 883) The individual just needs to be a participant in EFM Placements are recorded by actual date or date of discovery Placements can count from participation date up to 180 days after exit *

Governor’s Daily Job Placement Report Short-Term Source Frequency Calculation used in

Governor’s Daily Job Placement Report

Governor’s Daily Job Placement Report Provided by LMI Provided monthly Not used in any calculation

Governor’s Daily Job Placement Report Provided by LMI Provided monthly Not used in any calculation

Governor’s Daily Job Placement Report Provided by UC Provided weekly Used as denominator in column [L]

Governor’s Daily Job Placement Report Provided by Geosol (Spidered Jobs) Provided by EFM Data Store (Preferred Jobs) Provided daily Denominator in column [K] formula

Governor’s Daily Job Placement Report Query provided by PRAU Query ran by Geosol Provided daily Numerator in column [K] formula

Governor’s Daily Job Placement Report Match query ran by UC: column [I] ran against column [G] data Daily run Numerator in column [L]

Governor’s Daily Job Placement Report Provided by PRAU (Excel sheet calc) Provided daily Column [I]/[H]

Governor’s Daily Job Placement Report Provided by PRAU (Excel Sheet Calc) Provided daily Column [J]/[G] (number of claimants placed/number of claimants available in the week)

Governor’s Daily Job Placement Report Provided by PRAU (Excel Sheet Calc) Provided daily ((K*3)+L)/4 or ((% of Placements *3)+ % of Claimant Placed)/4

Governor’s Daily Job Placement Report Rankings from previous Monthly Report Provided monthly

Governor’s Monthly Job Placement Report Short-Term Source Frequency Calculation used in

Governor’s Monthly Job Placement Report

Governor’s Monthly Job Placement Report Openings for the month

Governor’s Monthly Job Placement Report Placements for the Month

Governor’s Monthly Job Placement Report Claimants Placed In The Month

Governor’s Monthly Job Placement Report Proportionately Larger Rates and Weights

Rankings for current month are here Governor’s Monthly Job Placement Report Rankings for current month are here Rankings from previous Monthly Report Provided monthly

Monthly Management Report Short-Term

Monthly Management Report Short-Term The individual must go 90 days without a reportable service in any partner program. This includes WIA and TAA Placements are captured in 2 ways: Individual has a placement recorded against them via result of a referral to a job order ( 750 to 879) OR obtainted employment (880 to 881). For a new hire hit, the individual must have had at least one reportable services AND has gone 90 days without a reportable service AND has a new hire match within 90 days of their exit

Monthly Management Report Short-Term The individual must have a status at participation as [unemployed or received notification of lay-off] This report is produced monthly

Monthly Management Report Short-Term It is for RWB use only Modifications are made every program year by a broad consensus on EFM Data Store Calls RWBs also have the ability to run most of the reports monthly

Balanced Score Card Long-Term (State)

Balanced Score Card Long-Term (State) Produced by PRAU Produced quarterly Currently used for incentive evaluation Base file used is the DV FILE ETA 9002 which is the same file submitted to the USDOL-ETA There is currently no distinguishing between claimants vs non-claimants

Balanced Score Card Long-Term (State) Exiter based Individuals must go 90 days without a service in WP or any other partner programs (WIA,TAA) Individual must be unemployed or received notice of layoff Only exiters with wages in the 1st QTR after exit land in the numerator Staff placements or new hire hits DO NOT affect this report. It is strictly driven by wage records

ETA 9002 (WP) Long-Term (Federal)

ETA 9002 (WP) Long-Term (State) The report is produced by PRAU (via DRVS software) The file is produced quarterly The base file used is a flat snapshot file called the ETA 9002 DV file. It is produced by Geosol Claimants are shown as a subset of total population however, these numbers are just monitored

ETA 9002 (WP) Long-Term (State) Latest report submitted in November was for participants exiting between Jan 1, 2010 and Dec 31, 2010 (2010Q1 to 2010Q4) This report is always counted in a rolling 4 quarters method. That means the earliest quarter is always dropped to make room for the latest quarter

ETA 9002 (WP) Long-Term (State) Exiter based Individuals must go 90 days without a service in WP or any other partner programs (WIA,TAA) Individual must be unemployed or received notice of layoff at participation Only exiters with wages in the 1st QTR after exit land in the numerator Staff placements or new hire hits DO NOT affect this report. It is strictly driven by wage records

ETA 9002 (WP) Long-Term (Federal) Retention Rate – Did the exiting particpant remain employed for at least 3 Qtrs after exit? Wage Rate – What were the wages for those who remained employed in their 2nd and 3rd Qtr after exit?

Why Is This Important To Know? Discussion Monthly/Daily Job Placement Report Monthly Managment Report Balanced Score Card ETA 9002

Changes Since Last Summit Governor’s Report There is now a daily and monthly report The daily report now has last month and daily month- to-date rankings Employer name and other verfication is now required for manual obtained placements on open participants (880), and manual obtained placements on exiters (881) Spidered Jobs have been reduced through Level-3 de- duplication (using: employer, job title, city, state)

Changes Since Last Summit Governor’s Report As of September 1, 2012, new hire automation has been added Different automated codes are assigned for open participants (881) and exited participants (883) This is run every business day at 6pm against the data BEFORE it is released to be transfered to the EFM Data Store It attempts to skip recording any placements already recorded on the individual by looking at a partial spelling of the employer name and the placement date (it is actually more complex than this)

Changes Since Last Summit Governor’s Report While these changes/updates were made in response to the Governor’s Report(s), they also affect the MMR and other reports One of the issues we are currently working on is the automation « outpacing » staff to result placements on job orders. A query has been shared to assist with this issue None of these changes affect any Federal Report or the Balanced Score Card. The methodology is as dis- similar as an apple and a freight train

Changes Since Last Summit Monthly Management Report (MMR) The new hire automation has of course changed the MMR by adding more placements No substantial code changes have been made to the MMR No new measures have been added

Changes Since Last Summit Balanced Score Card (BSC) No changes

Changes Since Last Summit Federal Reports Changes on the ETA 9002 are present but not yet finalized There have been multiple finalized changes on the TAA report called the Trade Act Participant Report (TAPR) but that will be explained in TAA training

PERFORMANCE REPORTING AND ANALYSIS UNIT Telly Buckles Supervisor - Performance Reporting and Analysis Telly.Buckles@deo.myflorida.com | 850.245.7149