How to Register Your Event

Event Planning Reminders Some events require an event registration form. If an event meets one of the following, it must be registered: Over 100 people will be attending Money is exchanged at the event Event is open and marketed to general public Alcohol and/or food is served Event requires RSO to enter into a contract; for example, reserving an off campus venue Event is outdoors and on campus Event is publicized in three or more of the following: Facebook, poster, handbill, text message, website, formal invitation, twitter, organizational calendar, info table

Event Registration Form Event forms MUST be submitted a minimum of 10 business days before the event. You will need the following for the online registration form: Reservation confirmation Contracts or rental agreements Advisor verification Risk Management Plan Safety and Security Plan Crisis Management Plan Catering Confirmation

1. Log-in to OrgSync

2. Click on My Memberships

3. Select your organization

4. Once at your org. profile, click the events tab

4. Click the green ‘Create an Event’ button

6. This will take you to the event creation page-fill out the required info

7. Select the portal sharing option-this takes you to the event registration form

Social Host Policy Student Organizations are not permitted to have any events with cereal malt beverages on campus property For off campus events, organizations must use a licensed third party vendor or host a BYOB event Organizations may not use organizational funds to provide alcohol for the event

Social Host Training Groups are required to have 1 member trained for every 10 people expected at the event. 200 attendees = 20 members trained, serving as sober monitors for the event Social Host Training is completed via BlackBoard under the Student Involvement Organization To gain access to social host training, please email Charles.Thompson@wichita.edu a list of members who will need to be trained in and excel spreadsheet with the following format: WSU ID Last Name First Name

How to Find Social Host Training Log in to BlackBoard Click on ‘My Organizations’ Select ‘Student Involvement’ Click on the ‘Trainings’ tab on the left hand side of the page Select ‘Social Host Training’ Complete the Training Please note: The quiz must be passed with an 80% to complete the training. If an individual attempts to skip any slides during the training, BlackBoard will not award that individual a score on the quiz. Make sure the entirety of each slide is watched.