Moving on : Repository Services after the RAE Morag Watson Digital Library Development Manager Edinburgh University Library

Edinburgh Research Archive Launched 2004 Evolved from a range of JISC funded projects Theses Alive SHERPA Wide range of research outputs Full-text only Open Access Content Built on Dspace Theses Deposit Mandate Agreed 2005-2006 comes into force in 2008 01/06/2018

Wider Context / Projects Scottish Digital Library Consortium St Andrews UHI Heriot-Watt IRI Scotland National Hosting / Harvesting / Search service Store / StoreLink Links between outputs and research data 01/06/2018

RAE Repository Developed 2006-2007 Evolved from JISC funded IRRA project Institutional Need Focussed on delivering for RAE 2007 Content types Metadata Contributors Etc Bespoke Application Java / MySQL / Axis 01/06/2018

RAE content RAE submission Library Library responsible for bibliographic information on research outputs MIS colleagues dealt with the ‘data warehouse’ that held the rest of the RAE data Library Liaised with schools to identify existing records Bulk loaded content as required Data clean-up Manual data entry Data quality checking 01/06/2018

Post RAE RAE repository validated the value of a ‘institutional repository’ Complete record of all research outputs Are still local School / College repositories Centrally managed Universally accessed Integrated with campus systems Authentication / Staff information / Organisational hierarchy Data quality Assistance with data creation / data input Building on ‘new’ relationships with academics / school administrators 01/06/2018

Infrastructure Review Two repositories Publications Repository Edinburgh Research Archive How should these be rationalised / linked How could we learn from the different experiences of content gathering? Move from ‘projects’ into ‘service delivery’ Changes to University policy to support the repository 01/06/2018

RAE to Publications Repository ‘Closed’ repositories vs. open access Incentives to deposit Value added services 1,815 items in ERA 18,000 items in RAE repository University policy ‘requirement’ to deposit in publications repository ‘requirement’ to consider copyright retention for open access availability 01/06/2018

Publications Repository ‘Copy of RAE repository’ RAE specific details suppressed All content copied to PR ‘Closed’ repository Management tool for University of Edinburgh Part of research management system / process 01/06/2018

Publications Repository : Aims To be a complete record of research outputs for University of Edinburgh Not just peer-reviewed To be a useful tool for academics To support research assessment To allow preservation of research outputs 01/06/2018

Ownership Available to all staff Managed at various levels Deposit Edit records / add keywords etc Manage access to content Embargoes / waivers / publishing levels / open access Managed at various levels Departmental, School, College Launched september 2006 to all students 01/06/2018

Content: Adding Value Will accept all valid research outputs Facilitating deposit Data entry Bulk loading Bibliographic management tools Enriching metadata Checked by library staff Automated tools 01/06/2018

Content : Adding Value Lists of publications can be exported Defined by user / departmental requirements Customise presentation Customise content Customise where available Supports relevant citation formats Harvard etc. JavaScript / CSS / RDF / RSS feeds Still have issue of how users actually find stuff – so started project to review how we deliver information – meta search etc 01/06/2018

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Edinburgh Research Archive Open access / Copyright retained content Will only contain content derived from the Publications Repository Axis web services talking to the DSpace batch importer Quality metadata available Copyright cleared Advise / help with checking Automatic ROMEO check Available for harvesting / cross-search etc Launched september 2006 to all students 01/06/2018

Reports / Statistics Publications Repository Numbers of items deposited Academic, School, Research Group Customisable reports Edinburgh Research Archive Numbers of items downloaded Item, Academic, School, Research Group Updates on when / how site is being harvested Still have issue of how users actually find stuff – so started project to review how we deliver information – meta search etc 01/06/2018

Current Challenges Getting content Workflows Establishing academic requirements Embedding as a library service Advocacy around open access / copyright retention Dealing with complex objects / metadata Research data Integration with research management systems 01/06/2018

Adding More Value? Romeo copyright checking Quality control Content enrichment Loading / exporting using bibliographic management tools Supporting domain / subject repositories Harvesting in / harvesting out Versioning 01/06/2018

Adding more value? Improving searching / usability Improving embargo support Linking to research data Or information about research data Classification / generating keywords Collaborative working environments Preservation Social networking Improving statistics 01/06/2018

Moving on : Repository Services after the RAE Morag Watson Digital Library Development Manager Edinburgh University Library E-Mail morag.watson@ed.ac.uk