SCHOOL WIDE ASSEMBLY Wed., October 19, 2016

How To Compose a Professional E-mail Common Core Standard: SL.8.2. Analyze the purpose of information presented in diverse media and formats (e.g. visually, quantitatively, orally) and evaluate the motives (e.g., social, commercial, political) behind the presentation. IFC Standard: Experiments with various types of multimedia software and online applications for artistic and personal expression.

How To Compose a Professional E-mail AIM: How is composing proper e-mail an asset in the professional and academic world since it is the most common form of communication today? Learning Outcome(s): Students will be able to (SWBAT): practice the rules of e-mail etiquette. compose and send e-mail.

How To Compose a Professional E-mail The purpose of this session is to learn about e-mail etiquette. The word “etiquette” means: a code of behavior that delineates expectations for social behavior according to contemporary conventional norms within a society, social class or group. A simpler definition for “etiquette” is the do’s and don’ts of how to behave in different situations.

Examples of etiquette practiced in different situations in a movie theater: turn off your cell phone. no talking during the movie. in a restaurant: wear appropriate attire. no bare feet or chests). bowling alley: yield to the bowler on the right.

INAPPROPRIATE Student e-mail: From: cutiestudent@gmail.com To: Ms. Maguire Subject: Hey Miss!! How you doing?? Sorry it late :P Here is my brosure project on middle region. I hope u like it! :D I wud have given it in sooner but I was mad tired last nite and didn’t have time to finish it plus my sister was on the computer doing her project so I didn’t have time to finish!!! (she is soo annoying! Lol) Anyways do u think I’ll pass ur class please I have to or my mom will KILL ME!!! Plz let me now ASAP!!! Talk to you soon! THX!! Signed Sample Student

possible corrections should include: Use an appropriate screen name. (Use your HSMSE email) Fill-in the subject box. Remember with whom you are communicating. (Do not write as if you were speaking to a friend). Don’t get personal! Watch your spelling, grammar and tone. (not too friendly, familiar, or disrespectful). Do not include slang, emoticons, profanity. Avoid using all caps, long rows of exclamation points, bold fonts. They are the equivalent of yelling. Always reread before sending. Ask yourself: “Would I say this to the person’s face?” If not, rewrite, reread, then send.

APPROPRIATE E-MAIL TO A TEACHER From: Wylie Burgan To: Ms. Maguire Subject: Brochure Project Dear Ms. Maguire: Please forgive me for sending this message so very late in the evening. Attached is my brochure project on the middle region. I realize that it is past due but I finished it just now. My little sister and I both share only one computer and we both had an assignment due at the same time. I let her use it. Thank you for accepting my work. I will be willing to meet with you to discuss this further if you would like. I look forward to seeing you in class tomorrow. Thank you, Wylie Burgan

APPROPRIATE E-MAIL TO ANOTHER PROFESSIONAL From: Wylie Burgan To: Ms. Maguire, Internship Coordinator, Science Labs, Inc. Subject: Summer Internship Opportunities Dear Ms. Maguire: My name is Wylie Burgan. Yesterday, we met in your open house and spoke briefly about internship opportunities with your company this summer. I am very interested in volunteering in your chemistry lab. I am available from July 5 through August 31, 2016. I am flexible with the days and hours that you might offer in any internship opportunity available. I would appreciate it if you could send me any application information and instructions for consideration for an internship this summer. I look forward to your reply. Thank you, Wylie Burgan