Work Package 11 Name David Giaretta Institution APA/STFC APARSEN All Hands Meeting Den Haag, 3–4 December 2013

Work Package 11 This work package has a number of objectives, all linked to the common vision. It will allow APARSEN partners to make inputs across a range of other WPs where they do not necessarily have dedicated person-months, but where their experience and expertise will provide a valuable perspective. It will contribute to the integration of the emerging results of APARSEN's work. This integration will in turn create and refine a common vision of the digital preservation landscape which will guide and be refined by the research activities. A common glossary of digital preservation terminology will be set up and maintained. The WP will set up a Virtual Centre of Excellence as a lasting result of APARSEN. Much of the work on building the common vision of course happens in very close collaboration with the research streams, however it was felt important to dedicate a specific work package to this common vision because it by necessity crosses research work packages.

Recommendations from last review Recommendations from second review relevant to this WP D11.1 This deliverable has been accepted on the basis that it is a periodic deliverable and that substantial improvements will be applied in further iterations. The main body of this deliverable only briefly sketches some generic considerations, which seems overly self-referential and with a number of self-reinforcing statements. Furthermore, there is a predominant focus on providing “advice” (which, based on D11.1 and D12.1, appear to be consultancy and auditing activities) without adequately justifying this focus. The main part of the deliverable is constituted by the annexes, whose content is only briefly described without being critically analysed. Annex 1 is completely copied and pasted from the DoW and without a critical analysis does not add value. Annex 2 lists the types of digital information surveyed from consortium partners – however, for unexplained reasons not all partners have been included. Annex 3 briefly surveys which project partners have archives. Annex 4 informally and briefly lists users of project partners archives/digital resources. Annex 5 briefly lists which EU projects the APARSEN partners belong to (without URLs). Annex 6 reports a long list of research areas of digital preservation listed by project partners and coded by the APARSEN research stream and subthemes. It would be helpful to know why, according to this coding, there is no partner focusing on reputation, and only one partner (DPC) addressing training. The date in which this snapshot of research areas was taken is not indicated – this would be relevant to understand and monitor research developments over time. The above issues should be addressed in future iterations of the Common Vision deliverables. Reactions to the recommendations—what have we done to address those recommendations? Updates to Business plan and Common Vision

Recommendations from last review Recommendations from second review relevant to this WP D11.2 This deliverable has been accepted on the basis that it is a periodic deliverable and that substantial improvements will be applied in the remainder of the project. In D11.2 there is only a rather generic description of the methodology to be used to define the VCoE and its offerings, a short paragraph on sustainability and a summary of workshops and events in which project partners and external institutions contributed to brainstorming on the VCoE. The latter are not critically analysed. The review panel raised the following concerns: The VCoE seems to be heavily focused on consultancy and auditing activities, without providing a justification for this choice. It is unclear which potential services have been “fleshed out” in year 2, and how the feedback generated in the workshop has been assessed or reacted upon. The above issues should be addressed in the next iterations of the Common Vision deliverables. Reactions to the recommendations—what have we done to address those recommendations? Updates to Business plan

Achievements in Year 3 Main achievements in Year 3 Deliverables Overarching view of Common Vision Business plan Glossary Value of work done (think of reviewers’ perspective as well as project partners’) Critical to overall success

Common vision and VCoE Contribution to common vision and VCoE

Plan for Year 4 Plan for Year 4 (if applicable) Complete business plan Complete Common Vision Align training etc with Common Vision and Business plans Any proposed adaptations to DoW (to be prepared in conjunction with Stream Leader)

Internal links Links to other activities in APARSEN ALL

External links Cooperation (actual or potential) with other projects/initiatives ALL?

D11.4 Business Plan GLOSSARY EXECUTIVE SUMMARY 1 INTRODUCTION 2 THE LANDSCAPE FOR VCOE CREATION AND OPERATION 2.1 THE CONTEXT FOR DP SERVICES 2.2 POTENTIAL DEMAND FOR VCOE OFFERING 2.2.1 DP solutions: Demand needs and trends 2.2.2 VCOE Potential Market 2.3 VCOE POTENTIAL COMPETITORS 2.3.1 Services and tools 2.3.2 Market evolution 2.3.3 Training 2.3.4 Consultancy 2.4 THE BUSINESS CHALLENGE FOR THE VCOE 3 THE VCOE BUSINESS DESIGN 3.1 BUSINESS MODELLING 3.1.1 Target markets, value propositions and revenue streams 3.1.2 Customer Relationships 3.1.3 Key Activities 3.1.4 Key Resources 3.2 PHASED LAUNCH 3.2.1 Soft Launch 3.2.2 Full launch 4 FINANCIAL PLAN 4.1 SALES AND DIRECT VCOE COSTS 4.2 OPERATIONAL BUDGET ANNEX 1. SERVICES PORTFOLIO CONFIGURATION

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