Business World champions Mon 24th April 2017

Agenda Recap Project update: what’s happening now Business World fundamentals Business World system familiarisation: submitting expenses Q&A

Recap

Recap: a feature of Business World HSTD XTRNLLY N TH CLD Hosted externally in the cloud

Recap: a feature of Business World NTTV NTRFC Intuitive interface

Recap: a benefit of Business World VSTLY MPRVD RPRTNG CPBLTY Vastly improved reporting capability

Recap: a benefit of Business World RDCTN N PPR CPS ND FLNG Reduction in paper copies and filing

Recap: a benefit of Business World QCKR ND MR TRNSPRT WYS F WRKNG Quicker and more transparent ways of working

Project Update: what’s happening now?

New Payslip Improved, cleaner layout Bank account number masked for security Annual salary, hours, grade and spine point broken down by position Monthly pay, allowances and overtime (if applicable) broken down by position Improved, cleaner layout More informative particularly for those with multiple positions

Teaching & Scholarship Staff (on myBirkbeck for Staff) Breakdown of payments by module with details of adjustments Pop-up lists payments per module over the previous 12 months Non-teaching duty payments (if applicable) listed at the bottom

Business World Fundamentals

Four cornerstones of Business World Attributes Relations Account Rules Reporting

Four cornerstones of Business World Attributes Relations Account Rules Reporting

Attributes and Attribute Values Dogs Labrador Staffy Pug Cats Burmese British Short Hair Scottish Fold Attribute Values

Attributes and Attribute Values

Relations link attribute values together Attributes Attribute values Relations link attribute values together

Four cornerstones of Business World Attributes Relations Account Rules Reporting

Four cornerstones of Business World Attributes Relations Account Rules Reporting

Account Rules 18 account rules Ensure the right data is gathered in the right format so we can produce the right reports e.g. Overseas travel costs When submitting travel expenses you must enter the destination. This allows reporting of travel expenses inside and outside the UK 18 account rules

Four cornerstones of Business World Attributes Relations Account Rules Reporting

Reporting in BW Two kinds of reports

Four cornerstones of Business World Attributes Relations Account Rules Reporting

Enquiry Tools: Simple

Enquiry Tools: Advanced Use wildcards Combine attributes Open value lookup window Filter results

Data Control Department Head sees own data plus date for all team leaders and all team members Team Leader sees own data plus data for all team members Individual contributor sees own date only

Account code + SubProject What Who or Where Enter account codes using descriptions

Document Archive e.g. HR - contract, P45 Expenses – receipts Procurement – invoices, supplier contracts Project management – committee approval papers for capital projects e.g.

Electronic Workflows Workflow managed within system Process is faster, more efficient Process is more transparent

Demo: Submitting Expenses

Next meeting: Monday 8th May, 10:30-12:00 (MAL B18)

Where to go for more information Website Contact Us Project website – start to see more information there over coming weeks. Also where we will post information about training and support. Email us www.bbk.ac.uk/businessworld businessworld@bbk.ac.uk